Senior Estimator - HVAC

FlexStaff Careers; New York (NY); On-site; USD 120,000 - 180,000; Full time

Job summary

FlexStaff is seeking a Senior Estimator for our client, a leading HVAC company in Nassau County. The Senior Estimator will lead complex HVAC estimating efforts, review drawings, develop budgets, and coordinate with internal teams to produce profitable bids in the NY Tri-State area.

The role requires advanced knowledge of HVAC systems, mechanical construction, and estimating methodologies, with experience mentoring junior estimators and managing high-value projects from review to submission.

Qualifications

• High school diploma or equivalent; technical or college education preferred.
• Minimum of 6 years of commercial HVAC or mechanical construction experience.
• Minimum of 5 years of commercial HVAC estimating experience preferred.
• Extensive experience with mechanical drawings, specifications, schedules, and construction documents.
• Demonstrated experience with detailed HVAC takeoffs and complex project estimating.

Responsibilities

• Lead the estimating process for complex and high-value commercial HVAC installation projects.
• Review and interpret complex mechanical drawings, specifications, schedules, architectural documents, and customer scopes.
• Perform and oversee detailed material, labor, equipment, ductwork, piping, and subcontractor takeoffs.
• Develop comprehensive estimates, budgets, assumptions, exclusions, and proposal documents.
• Analyze vendor and subcontractor quotations and negotiate pricing when appropriate.
• Identify scope gaps, inconsistencies, constructability concerns, and potential project risks.
• Develop conceptual budgets and preliminary estimates for projects with limited design information.
• Establish and maintain accurate historical cost data and estimating benchmarks.
• Coordinate with Operations, Project Management, Purchasing, and other internal departments during the estimating process.
• Participate in pre-bid meetings, site visits, customer meetings, and scope reviews as required.
• Prepare and review final bid submissions for accuracy, completeness, and profitability.
• Assist management in establishing project pricing and estimating strategies.
• Mentor and provide technical guidance to Estimator I and Estimator II employees.
• Review estimates prepared by other team members when requested.
• Develop and maintain strong relationships with customers, vendors, subcontractors, and internal personnel.
• Support post-bid reviews and assist with estimating lessons learned.
• Perform additional duties as assigned by management.
• Advanced knowledge of commercial HVAC systems and mechanical construction.
• Expert ability to read and interpret mechanical drawings, specifications, schedules, and construction documents.
• Advanced estimating, takeoff, budgeting, and pricing skills.
• Strong understanding of commercial construction practices and project execution.
• Exceptional quantitative, analytical, and critical-thinking skills.
• Advanced proficiency in Microsoft Excel, Word, Outlook, and Access.
• Ability to evaluate project profitability, risk, and scope.
• Exceptional attention to detail and accuracy.
• Strong leadership, mentoring, and decision-making abilities.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to manage multiple high-priority bids and deadlines.
• Ability to work independently and exercise sound professional judgment.
• Professional, customer-focused, and solutions-oriented approach.

Skills

HVAC estimating

Takeoffs

Budgeting

Vendor negotiation

Leadership

Mentoring

Communication

Education

High school diploma or equivalent

Technical or college education preferred

Job description

FlexStaff is seeking a Senior Estimator for our client, a leading HVAC company in Nassau County.

Position Overview:

Reporting to the VP of Construction; The Senior Estimator is a highly experienced member of the Installation Estimating team responsible for leading complex commercial HVAC estimating activities and developing accurate, competitive, and profitable project proposals throughout the NY Tri-State area.

The Senior Estimator independently manages complex bids from initial review through final submission and serves as a technical resource to the estimating team. This position requires advanced knowledge of HVAC systems, mechanical construction, estimating methodologies, construction documents, labor requirements, material costs, and project risk.

RESPONSIBILITIES

• Lead the estimating process for complex and high-value commercial HVAC installation projects.
• Review and interpret complex mechanical drawings, specifications, schedules, architectural documents, and customer scopes.
• Perform and oversee detailed material, labor, equipment, ductwork, piping, and subcontractor takeoffs.
• Develop comprehensive estimates, budgets, assumptions, exclusions, and proposal documents.
• Analyze vendor and subcontractor quotations and negotiate pricing when appropriate.
• Identify scope gaps, inconsistencies, constructability concerns, and potential project risks.
• Develop conceptual budgets and preliminary estimates for projects with limited design information.
• Establish and maintain accurate historical cost data and estimating benchmarks.
• Coordinate with Operations, Project Management, Purchasing, and other internal departments during the estimating process.
• Participate in pre-bid meetings, site visits, customer meetings, and scope reviews as required.
• Prepare and review final bid submissions for accuracy, completeness, and profitability.
• Assist management in establishing project pricing and estimating strategies.
• Mentor and provide technical guidance to Estimator I and Estimator II employees.
• Review estimates prepared by other team members when requested.
• Develop and maintain strong relationships with customers, vendors, subcontractors, and internal personnel.
• Support post-bid reviews and assist with estimating lessons learned.
• Perform additional duties as assigned by management.
• Advanced knowledge of commercial HVAC systems and mechanical construction.
• Expert ability to read and interpret mechanical drawings, specifications, schedules, and construction documents.
• Advanced estimating, takeoff, budgeting, and pricing skills.
• Strong understanding of commercial construction practices and project execution.
• Exceptional quantitative, analytical, and critical-thinking skills.
• Advanced proficiency in Microsoft Excel, Word, Outlook, and Access.
• Ability to evaluate project profitability, risk, and scope.
• Exceptional attention to detail and accuracy.
• Strong leadership, mentoring, and decision-making abilities.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to manage multiple high-priority bids and deadlines.
• Ability to work independently and exercise sound professional judgment.
• Professional, customer-focused, and solutions-oriented approach.

QUALIFICATIONS

• High school diploma or equivalent required; technical or college education preferred.
• Minimum of 6 years of commercial HVAC or mechanical construction experience.
• Minimum of 5 years of commercial HVAC estimating experience preferred.
• Extensive experience with mechanical drawings, specifications, schedules, and construction documents.
• Demonstrated experience with detailed HVAC takeoffs and complex project estimating.