Senior Estate Records Clerk

County of Erie, PA; Erie (Erie County); Vor Ort; USD 18.000 - 26.000; Vollzeit

Zusammenfassung

Erie County Clerk of Records in the Erie County Courthouse seeks a Senior Estate Records Clerk to perform bookkeeping, typing, indexing, scanning and filing duties under general supervision.

Responsibilities include processing probate petitions, issuing Letters of Testamentary/Administration, assisting with inheritance tax duties and handling public/court filings at the counter. Requires a high school diploma or GED and some bookkeeping or estate matter experience.

Qualifikationen

• Accuracy with figures and record keeping; accurate typing, filing, calculator and computer skills.
• Must be able to type accurately and proficiently, as well as use a computer and videoconferencing system.

Aufgaben

• Review and process Petitions for Probate and other Probate related documents. Issue Letters of Testamentary/Administration. Prepare Short Certificates.
• Assist the bookkeeper with responsibilities, such as processing, balancing and maintenance of inheritance tax payments and related reports.
• Work with the public, attorneys and court system in taking and reviewing filings at the counter, balancing funds, and answering phones/emails.

Kenntnisse

Accuracy with figures/record keeping

Typing/computer skills

Public interaction

Videoconferencing

Ausbildung

High School Diploma or GED

Bookkeeping/Accounting experience

Estate/Orphans’ Court experience

Jobbeschreibung

• Under general supervision, performs a variety of bookkeeping, typing, indexing, scanning and filing and office/clerical duties.

Duties & Responsibilities

• Review and process Petitions for Probate and other Probate related documents. Issue Letters of Testamentary/Administration. Prepare Short Certificates. Act as agent of the Register to appoint personal representative and administer oath of said personal administrator, as well as witnesses to wills. Process various other estate and Orphans’ Court filings.
• Assist the bookkeeper with responsibilities, such as processing, balancing and maintenance of PA Department of Revenue inheritance tax payments, resident and non-resident inheritance tax returns and inheritance tax invoices. Assisting the bookkeeper with preparation of the inheritance tax receipts, daily inheritance tax deposit as well as the monthly inheritance tax reports in accordance with state and local laws and regulations.
• Work with the public, attorneys and court system in taking and reviewing filings at the counter, balancing funds taken at the counter, and being responsible for balancing one’s own drawer. Relieve the marriage clerk as needed, as well as answer phones, emails, and assist other clerks as needed.
• The above statements reflect the general details considered necessary to describe the principal functions of the job and shall not be considered as a detailed description of all the work requirements that may be inherent in the job.

Knowledge, Skills, & Abilities

• Accuracy with figures and record keeping; accurate typing, filing, calculator and computer skills. Ability to deal with the public in an efficient and courteous manner.
• High School Diploma or GED
• Some experience in bookkeeping or Accounting.
• Some experience in Estate matters and/ or Orphans’ Court matters or the equivalent.
• Must be able to type accurately and proficiently, as well as use a computer and videoconferencing system.

Position: Senior Estate Records Clerk

Department Clerk of Records Location Erie County Courthouse Status Full Time Starting Pay Rate $16.19 Hourly Hours Per Week 37.5 Exemption Status Non-Exempt Posting Date 10/23/2026 Closing Date 11/06/2026 Pay Grade AC08 Bargaining Unit AFSCME CLERICAL/TECHNICAL Posting Number 5908

Definition of Class

• Under general supervision, performs a variety of bookkeeping, typing, indexing, scanning and filing and office/clerical duties.

Duties & Responsibilities

• Review and process Petitions for Probate and other Probate related documents. Issue Letters of Testamentary/Administration. Prepare Short Certificates. Act as agent of the Register to appoint personal representative and administer oath of said personal administrator, as well as witnesses to wills. Process various other estate and Orphans’ Court filings.
• Assist the bookkeeper with responsibilities, such as processing, balancing and maintenance of PA Department of Revenue inheritance tax payments, resident and non-resident inheritance tax returns and inheritance tax invoices. Assisting the bookkeeper with preparation of the inheritance tax receipts, daily inheritance tax deposit as well as the monthly inheritance tax reports in accordance with state and local laws and regulations.
• Work with the public, attorneys and court system in taking and reviewing filings at the counter, balancing funds taken at the counter, and being responsible for balancing one’s own drawer. Relieve the marriage clerk as needed, as well as answer phones, emails, and assist other clerks as needed.
• The above statements reflect the general details considered necessary to describe the principal functions of the job and shall not be considered as a detailed description of all the work requirements that may be inherent in the job.

Knowledge, Skills, & Abilities

• Accuracy with figures and record keeping; accurate typing, filing, calculator and computer skills. Ability to deal with the public in an efficient and courteous manner.

Minimum Requirements

• High School Diploma or GED
• Some experience in bookkeeping or Accounting.
• Some experience in Estate matters and/ or Orphans’ Court matters or the equivalent.
• Must be able to type accurately and proficiently, as well as use a computer and videoconferencing system.

Conditions Of Employment

Equal Employment Opportunity Policy

Erie County provides equal employment opportunities to all employees and applicants for employment, prohibits discrimination or harassment of any type on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Erie County Government values the power of diversity in our workforce. Our goal is to continue developing inclusive workforce policies that require individual equality, support the diversity of employee experiences, and include unique perspectives.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.