Records Clerk

County of Erie, PA; Erie (Erie County); On-site; USD 36,000 - 48,000; Full time

Job summary

County of Erie, PA is seeking a clerical professional to perform bookkeeping, typing, indexing, scanning and filing in the Probate office and related duties. Responsibilities include reviewing petitions for probate, issuing Letters of Testamentary/Administration, assisting the bookkeeper with inheritance tax processing, and serving the public, attorneys and court staff at the counter.

The ideal candidate will have accuracy with figures, proficient typing, filing, and computer skills; a High

Qualifications

• Accuracy with figures and record keeping; accurate typing, filing, calculator and computer skills.
• High School Diploma or GED
• Some experience in bookkeeping or Accounting.
• Some experience in Estate matters and/ or Orphans’ Court matters or the equivalent.
• Must be able to type accurately and proficiently, as well as use a computer and videoconferencing system.

Responsibilities

• Review and process Petitions for Probate and other Probate related documents. Issue Letters of Testamentary/Administration. Prepare Short Certificates. Act as agent of the Register to appoint personal representative and administer oath of said personal administrator, as well as witnesses to wills. Process various other estate and Orphans’ Court filings.
• Assist the bookkeeper with responsibilities, such as processing, balancing and maintenance of PA Department of Revenue inheritance tax payments, resident and non-resident inheritance tax returns and inheritance tax invoices. Assisting the bookkeeper with preparation of the inheritance tax receipts, daily inheritance tax deposit as well as the monthly inheritance tax reports in accordance with state and local laws and regulations.
• Work with the public, attorneys and court system in taking and reviewing filings at the counter, balancing funds taken at the counter, and being responsible for balancing one’s own drawer. Relieve the marriage clerk as needed, as well as answer phones, emails, and assist other clerks as needed.
• The above statements reflect the general details considered necessary to describe the principal functions of the job and shall not be considered as a detailed description of all the work requirements that may be inherent in the job.

Skills

Typing

Record keeping

Calculator

Computer skills

Public interaction

Education

High School Diploma or GED

Tools

Videoconferencing system

Job description

• Under general supervision, performs a variety of bookkeeping, typing, indexing, scanning and filing and office/clerical duties.

Duties & Responsibilities

• Review and process Petitions for Probate and other Probate related documents. Issue Letters of Testamentary/Administration. Prepare Short Certificates. Act as agent of the Register to appoint personal representative and administer oath of said personal administrator, as well as witnesses to wills. Process various other estate and Orphans’ Court filings.


• Assist the bookkeeper with responsibilities, such as processing, balancing and maintenance of PA Department of Revenue inheritance tax payments, resident and non-resident inheritance tax returns and inheritance tax invoices. Assisting the bookkeeper with preparation of the inheritance tax receipts, daily inheritance tax deposit as well as the monthly inheritance tax reports in accordance with state and local laws and regulations.


• Work with the public, attorneys and court system in taking and reviewing filings at the counter, balancing funds taken at the counter, and being responsible for balancing one’s own drawer. Relieve the marriage clerk as needed, as well as answer phones, emails, and assist other clerks as needed.


• The above statements reflect the general details considered necessary to describe the principal functions of the job and shall not be considered as a detailed description of all the work requirements that may be inherent in the job.

Knowledge, Skills, & Abilities

• Accuracy with figures and record keeping; accurate typing, filing, calculator and computer skills. Ability to deal with the public in an efficient and courteous manner.


• High School Diploma or GED


• Some experience in bookkeeping or Accounting.


• Some experience in Estate matters and/ or Orphans’ Court matters or the equivalent.


• Must be able to type accurately and proficiently, as well as use a computer and videoconferencing system.