Senior Equipment Systems & Vendor Associate

Zachary Piper Solutions; Eden Prairie (MN); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Cigna Medical/Dental/Vision

401K

Sick Leave

Job summary

Piper Companies is seeking a Senior Equipment Systems & Vendor Associate in Eden Prairie, MN, to lead equipment lifecycle programs and manage calibration, maintenance, and vendor activities. The role requires coordinating cross-functional teams to ensure inspection readiness and accurate documentation across CMMS and RAM systems.

Ideal candidates have 4+ years in lifecycle management within biotechnology or pharma settings, strong systems aptitude, and excellent communication skills to partner

Qualifications

• Experience owning equipment lifecycle programs in GMP-regulated environments.
• Ability to coordinate maintenance, calibration, metrology, and validation activities.
• Strong attention to detail and accuracy.

Responsibilities

• Serve as system owner for equipment maintenance, calibration, and tracking systems.
• Manage preventive maintenance, calibration, and vendor service schedules.
• Coordinate vendors, site logistics, and related documentation for compliance.
• Maintain equipment records, manuals, and work documentation in designated systems.
• Collaborate with Quality, Manufacturing, R&D, Supply Chain, and Procurement.

Skills

Systems aptitude

Communication

Cross-functional collaboration

Vendor management

Documentation

Metrology coordination

Calibration planning

Inspection readiness

Equipment lifecycle

Project coordination

Education

Bachelor’s degree

Associate’s degree

HS Diploma/GED

Tools

Blue Mountain RAM

CMMS

Job description

Piper Companies is looking for a Senior Equipment Systems & Vendor Associate to join a biotechnology company located in Eden Prairie, MN.

Responsibilities of the Senior Equipment Systems & Vendor Associate include:

• Serve as the system owner and subject matter expert for equipment maintenance, calibration, and tracking systems
• Manage preventive maintenance, calibration, and vendor service schedules while driving on-time completion of planned activities
• Coordinate external vendors, site logistics, service activities, and related documentation to ensure compliance and inspection readiness
• Maintain equipment records, certificates, manuals, and work documentation within designated systems
• Partner with Quality, Manufacturing, R&D, Supply Chain, Procurement, Finance, and equipment owners to support equipment lifecycle activities
• Administer system user accounts and access rights while supporting system validation, upgrades, and change control activities
• Manage vendor-related documentation including quotes, purchase orders, contracts, service agreements, and certificates of insurance
• Track warranty issues, vendor service records, documentation gaps, and open activities through resolution
• Identify and implement improvements to equipment systems, workflows, and vendor processes

Qualifications for the Senior Equipment Systems & Vendor Associate include:

• Bachelor’s degree with 4+ years, Associate’s degree with 5+ years, or HS Diploma/GED with 6+ years of equipment lifecycle management experience
• Experience owning equipment lifecycle programs, vendor services, and inspection readiness activities within a GMP-regulated pharmaceutical, biotechnology, or medical device environment
• Strong systems aptitude with a high level of accuracy and attention to detail
• Experience coordinating maintenance, calibration, metrology, validation, vendor servicing, and equipment documentation activities
• Ability to manage multiple priorities, schedules, and deadlines across multiple departments and functional teams
• Excellent communication, organizational, and cross-functional collaboration skills
• Experience serving as a central point of contact between equipment owners, vendors, and business stakeholders
• Experience with equipment management or CMMS systems
• Experience with Blue Mountain RAM (BMRAM) preferred
• Experience managing vendor documentation including contracts, purchase orders, quotes, service agreements, and certificates of insurance preferred
• Ability to work onsite in Eden Prairie, MN 100% of the time

Compensation for the Senior Equipment Systems & Vendor Associate includes:

• Salary Range: $65,000 - $85,000 annually, depending on experience
• Comprehensive Benefit Package: Cigna Medical/Dental/Vision, 401K, Sick Leave as Required by Law

This job is open for applications on September 22, 2026. Applications will be accepted at least 30 days from the posting date.

Keywords: Senior Equipment Systems & Vendor Associate, Equipment Lifecycle Management, Equipment Program Management, Equipment Planner, Equipment Coordinator, Equipment Systems Specialist, Facilities Planner, Maintenance Planner, Calibration Planner, Metrology Planner, Equipment Lifecycle Coordinator, Equipment Program Coordinator, Vendor Management, Vendor Coordination, GMP, GMP Compliance, Inspection Readiness, Preventive Maintenance, Calibration Scheduling, Metrology Coordination, Equipment Documentation, Change Control, CMMS, Blue Mountain RAM, BMRAM, Validation Support, Equipment Tracking Systems, Service Agreements, Purchase Orders, Contracts Management, Certificates of Insurance, Quality Control, Biotechnology, Pharmaceutical, Medical Device, Cross-Functional Collaboration, Equipment Records Management, Maintenance Systems, Vendor Services

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