Senior Equipment Systems & Vendor Associate - 169227

Piper Companies; Eden Prairie (MN); On-site; USD 65,000 - 95,000; Full time

Job summary

Piper Companies is seeking a Senior Equipment Systems & Vendor Associate for a biotechnology company in Eden Prairie, MN. The role focuses on equipment lifecycle management, vendor coordination, and documentation controls.

The candidate will manage maintenance, calibration, and PM schedules, coordinate vendor services, and ensure inspection-ready records in a GMP setting. On-site work is required; strong cross-functional collaboration is essential.

Qualifications

• Bachelor's degree with 4+ years of experience, Associate degree with 5+ years of experience, or High School Diploma/GED with 6+ years in equipment lifecycle management.
• Experience working with vendors and managing stakeholder communications.
• Experience with equipment tracking, maintenance, calibration, asset management, or CMMS systems.
• Strong organizational, communication, and cross-functional collaboration skills.
• Ability to manage multiple priorities while maintaining data accuracy and compliance.
• Experience in GMP-regulated pharmaceutical/biotechnology/medical device environments preferred.
• Experience with Blue Mountain RAM (BMRAM), CMMS platforms, or similar software preferred.

Responsibilities

• Maintain equipment maintenance, calibration, and tracking systems to ensure accurate status, schedules, and records.
• Manage preventive maintenance, calibration, and vendor service schedules with on-time completion.
• Coordinate external vendor services, site logistics, and communication between vendors and internal stakeholders.
• Maintain equipment documentation, certificates, manuals, and records in an inspection-ready state.
• Support system administration, user access management, validation activities, upgrades, and change control processes; manage vendor-related documentation (quotes, purchase orders, contracts, COIs).
• Track warranty-related issues, equipment returns, exchanges, and resolutions.
• Identify and implement process improvements related to systems, documentation, and vendor management.

Skills

Vendor management

Stakeholder communications

Cross-functional collaboration

Data accuracy/compliance

Documentation control

Process improvement

Education

Bachelor's degree +4+ years

Associate degree +5+ years

High School Diploma/GED +6+ years

Tools

Blue Mountain RAM (BMRAM)

CMMS platforms

Job description

Piper Companies is looking for a Senior Equipment Systems & Vendor Associate to join a biotechnology company located in Eden Prairie, MN.

Responsibilities of the Senior Equipment Systems & Vendor Associate include:

• Maintain equipment maintenance, calibration, and tracking systems to ensure accurate equipment status, schedules, and records
• Manage preventive maintenance, calibration, and vendor service schedules while driving on-time completion of activities
• Coordinate external vendor services, site logistics, and communication between vendors and internal stakeholders
• Maintain equipment documentation, certificates, manuals, and records in an inspection-ready state
• Support system administration, user access management, validation activities, upgrades, and change control processes • Manage vendor-related documentation including quotes, purchase orders, contracts, service agreements, and certificates of insurance
• Track warranty-related issues, equipment returns, exchanges, and resolutions
• Identify and implement process improvements related to systems, documentation, and vendor management

Qualifications for the Senior Equipment Systems & Vendor Associate include:

• Bachelor's degree with 4+ years of experience, Associate degree with 5+ years of experience, or High School Diploma/GED with 6+ years of experience in equipment lifecycle management
• Experience working with vendors and managing stakeholder communications
• Experience with equipment tracking, maintenance, calibration, asset management, or computerized maintenance management systems
• Strong organizational, communication, and cross-functional collaboration skills
• Ability to manage multiple priorities while maintaining data accuracy and compliance
• Experience in a GMP-regulated pharmaceutical, biotechnology, or medical device environment preferred
• Experience with Blue Mountain RAM (BMRAM), CMMS platforms, or similar equipment management software preferred

Compensation for the Senior Equipment Systems & Vendor Associate includes:

• Salary Range: $65,000 - $95,000+ annually, depending on experience
• Comprehensive Benefit Package: Cigna Medical/Dental/Vision, 401K, Sick Leave as Required by Law

This job is open for applications on July 7th, 2026. Applications will be accepted at least 30 days from the posting date.

Keywords: Equipment Lifecycle Management, Equipment Asset Management, Blue Mountain RAM, BMRAM, CMMS, Computerized Maintenance Management System, Equipment Tracking Systems, Asset Tracking, Preventive Maintenance, PM Scheduling, Corrective Maintenance, Calibration Management, Calibration Scheduling, Work Order Management, Maintenance Planning, Maintenance Management, Equipment Documentation, Documentation Control, Controlled Documents, Data Integrity, Inspection Readiness, Audit Readiness, GMP, cGMP, FDA-Regulated Environment, Biotechnology Manufacturing, Pharmaceutical Manufacturing, Medical Device Manufacturing, Vendor Management, Vendor Coordination, Vendor Scheduling, Service Provider Management, Service Contracts, Service Agreements, Purchase Orders, Quotes Management, Certificates of Insurance, COI Management, Change Control, System Validation, User Access Administration, Equipment Records Management, Maintenance Records, Calibration Records, Equipment Reliability, Asset Management Systems, Quality Systems, Manufacturing Support, Supply Chain Coordination, Cross-Functional Collaboration, Technical Documentation, Equipment Qualification, Facility Operations, Life Sciences, GMP Equipment, Equipment Status Tracking, Warranty Management, Compliance Documentation

#LI-MU1

#LI-ONSITE