Senior E-Billing Coordinator

Latham & Watkins; San Diego (CA); Hybrid; USD 90,000 - 105,000; Full time

Benefits offered by this job

Healthcare, life and disability insurance

Generous 401k plan

Paid holidays and PTO

Well-being programs

Professional development programs

Job summary

Latham & Watkins is seeking a Senior E-Billing Coordinator in San Diego. This pivotal role involves managing electronic invoices, supporting clients in transitioning to e-billing, and ensuring compliance with all guidelines.

The ideal candidate will have extensive experience with billing processes and web-based e-billing systems, along with a strong accounting background. Additional benefits include healthcare, PTO, and professional development programs.

Qualifications

• Minimum two years of experience with the 3E Billing system.
• Minimum five years of experience with general accounting practices.
• Knowledge of 3E’s E-Invoicing module is preferred.

Responsibilities

• Act as a liaison between billing staff and clients' staff.
• Liaise in the resubmission of invoices ensuring corrective action.
• Populate and maintain client data in the 3E system.

Skills

Knowledge of e-billing systems

Ability to troubleshoot software applications

LEDES format

Education

High school diploma or equivalent

Bachelor’s degree in accounting, finance, or related field

Tools

3E Billing system

Web-based e-billing vendors (e.g., Serengeti)

Job description

About Latham & Watkins

Latham & Watkins is one of the world’s leading global law firms advising the businesses and institutions that drive the global economy. We are the market leaders in major financial and business centers around the world. Our investment in people, commitment to innovation, and focus on the future empower you to build an incredible career and thrive as an exceptional professional in a supportive culture. If you aspire to be the best, and work with the best, this is where you belong.

About The Role

The Senior E-Billing Coordinator is an integral part of Latham’s Global Finance team and will be responsible for the submission of electronic invoices to clients on a monthly basis, overseeing the transition of clients to e-billing, and providing follow-up support to attorneys, practice office staff, and clients in all aspects related to electronic billing, as well as handling a heavy volume of highly complex e-submission assignments for key corporate clients and ensuring that all client guidelines, internal protocols, and firm guidelines are followed during the submission process. This role will be located in either our Global Satellite Office in Downtown Los Angeles, San Diego, Silicon Valley, San Francisco, or Austin office. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence.

Responsibilities

• Acting as a liaison between billing attorney/secretarial staff, practice office billing staff, and clients’ staff assigned to electronic billing by providing expert-level subject matter support
• Liaising with billing attorney/secretary, practice office accounting staff, and client representatives in the resubmission of invoices and ensuring corrective action is in place for future submissions
• Populating, maintaining, and updating data for assigned clients in the 3E system and clients’ external web applications, while also ensuring all relevant information is updated and correlated in the firm’s 3E system
• Performing necessary technical and logistical tasks with internal staff, vendor staff, and clients’ designated personnel in the transition of clients to electronic billing
• Working collaboratively with the department’s supervisor to support e-billing systems by adding/removing user accounts, resetting passwords, assigning proper security levels, entering budgets, status reports, and matter profiles in various sub-systems
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains

Qualifications

• Possess knowledge and experience with web-based e-billing systems and vendors (e.g., Serengeti, Datacert, Tymetrix)
• Demonstrate the ability to test and troubleshoot multiple e-software applications, summarize findings, and identify potential problem areas
• Display the ability to work with LEDES formats
• A high school diploma or equivalent, preferably a bachelor’s degree in accounting, finance, or another related field
• A minimum of two (2) years of experience with the 3E Billing system
• A minimum of two (2) years of experience with E-billing vendors
• A minimum of five (5) years of experience involving general accounting practices
• A minimum of four (4) years of experience involving billing processes and practices
• Knowledge of 3E’s E-Invoicing module, preferably

Benefits & Additional Information

• Healthcare, life and disability insurance
• A generous 401k plan
• At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure
• Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more)
• Professional development programs
• Employee discounts
• Affinity groups, networks, and coalitions for lawyers and staff

Latham & Watkins is an equal opportunity employer. The Firm prohibits discrimination against any employee or applicant for employment on the basis of race (including, but not limited to, hair texture and protective hairstyles), color, religion, sex, age, national origin, sexual orientation, gender identity, veteran status (including veterans of the Vietnam era), gender expression, marital status, or any other characteristic or condition protected by applicable statute.

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Pay Range

USD 90,000.00 - USD 105,000.00 /Yr.