E-Billing Coordinator

Latham & Watkins; San Francisco (CA); Hybrid; USD 75,000 - 90,000; Full time

Benefits offered by this job

Healthcare insurance

401k plan

Paid holidays

PTO 23 days

Job summary

Latham & Watkins seeks an E-Billing Coordinator to manage monthly client invoicing and submit electronic invoices to corporate clients, ensuring compliance with firm guidelines. The role is based in our Global Satellite Office network, with hybrid in-office opportunities in Downtown Los Angeles, San Diego, Silicon Valley, San Francisco, or Orange County.

Ideal candidates bring knowledge of LEDES, ASCII/XML formats, and experience with the 3E Billing system or similar tools, plus solid basic

Qualifications

• Experience with billing processes and practices, preferably in a professional services environment.
• Familiarity with LEDES formats and knowledge of ASCII and XML formats.
• A high school diploma or equivalent; bachelor’s in accounting/finance preferred.

Responsibilities

• Act as liaison between billing attorneys, secretarial staff, and clients’ staff regarding electronic billing.
• Populate, maintain, and update data for assigned clients in the 3E system and external web apps.
• Coordinate resubmission of invoices with attorneys/secretaries and client representatives; ensure corrective actions for future submissions.
• Review clients’ guidelines and firm policies to resolve discrepancies before live rollout.
• Assist E-Billing Supervisors with e-billing systems by managing user accounts and status reports.
• Protect and maintain confidential information.

Skills

Billing processes

LEDES formats

ASCII/XML formats

Accounting principles

Education

High school diploma or equivalent

Bachelor's degree in accounting/finance or related field

Tools

3E Billing system

3E E-Invoicing module

Job description

About Latham & Watkins

Latham & Watkins is one of the world’s leading global law firms advising the businesses and institutions that drive the global economy. We are the market leaders in major financial and business centers around the world. Our investment in people, commitment to innovation, and focus on the future empower you to build an incredible career and thrive as an exceptional professional in a supportive culture. If you aspire to be the best, and work with the best, this is where you belong.

About Latham & Watkins

Latham & Watkins is one of the world’s leading global law firms advising the businesses and institutions that drive the global economy. We are the market leaders in major financial and business centers around the world. Our investment in people, commitment to innovation, and focus on the future empower you to build an incredible career and thrive as an exceptional professional in a supportive culture. If you aspire to be the best, and work with the best, this is where you belong.

About The Role

The E-Billing Coordinator is an integral part of Latham’s Billing team. This role will be responsible for the submission of electronic invoices to clients on a monthly basis, as well as preparing and submitting monthly e-invoices to corporate clients and ensuring all client and firm guidelines are followed during the submission process. This role will be located in either our Global Satellite Office in Downtown Los Angeles, San Diego, Silicon Valley, San Francisco, or Orange County office. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence.

Responsibilities & Qualifications

Other key responsibilities include:

• Acting as a liaison between billing attorneys, secretarial staff, and clients’ staff regarding electronic billing, as directed
• Populating, maintaining, and updating data for assigned clients in the 3E system and clients’ external web applications; ensuring all relevant information is updated and correlated in the firm’s 3E system
• Coordinating resubmission of invoices with billing attorneys/secretaries, practice office accounting staff, and client representatives; ensuring corrective action is in place for future submissions
• Reviewing clients’ guidelines and other written communication; ensuring compatibility with the firm’s billing policies and resolving any potential discrepancies before live rollout
• Assisting E-Billing Supervisors with e-billing systems by adding/removing user accounts, resetting passwords, assigning proper security levels, entering budgets, and updating status reports/matter profiles in various subsystems
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains

We’d love to hear from you if you:

• Exhibit the ability to test and troubleshoot multiple e-software applications and identify potential problem areas
• Demonstrate familiarity with LEDES formats and knowledge of ASCII and XML formats
• Possess knowledge of basic accounting principles

And have:

• A high school diploma or equivalent, preferably a b achelor’s degree in accounting, finance, or a related field
• Knowledge of 3E’s E-Invoicing module, preferably
• A minimum of one (1) year of experience with the 3E Billing system
• A minimum of one (1) year of related experience involving billing processes and practices, preferably

Benefits & Additional Information

• Healthcare, life and disability insurance
• A generous 401k plan
• At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure
• Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more)
• Professional development programs
• Employee discounts
• Affinity groups, networks, and coalitions for lawyers and staff

Latham & Watkins is an equal opportunity employer. The Firm prohibits discrimination against any employee or applicant for employment on the basis of race (including, but not limited to, hair texture and protective hairstyles), color, religion, sex, age, national origin, sexual orientation, gender identity, veteran status (including veterans of the Vietnam era), gender expression, marital status, or any other characteristic or condition protected by applicable statute.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. An employer that violates this law may be subject to fines and/or a private right of action for $500 in statutory damages “for each such violation,” among other things.

Pay Range

USD $75,000.00 - USD $90,000.00 /Yr.