E-Billing Coordinator

Latham & Watkins LLP; San Francisco (CA); Hybrid; USD 75,000 - 90,000; Full time

Benefits offered by this job

Healthcare, life and disability insurance

Generous 401k plan

At least 11 paid holidays per year

PTO program

Professional development programs

Employee discounts

Job summary

Latham & Watkins LLP is seeking an E-Billing Coordinator in San Francisco. This role is crucial for submitting electronic invoices and ensuring compliance with client guidelines.

The ideal candidate will demonstrate strong software troubleshooting skills and have knowledge of accounting principles, with at least one year of experience in billing processes. The position offers a hybrid work schedule and a competitive salary between USD $75,000 and USD $90,000.

Qualifications

• A minimum of one year of related experience involving billing processes and practices.
• Knowledge of 3E’s E-Invoicing module, preferably.
• Ability to manage sensitive and confidential information.

Responsibilities

• Liaison between billing attorneys, secretarial staff, and clients’ staff regarding electronic billing.
• Populate and maintain data for assigned clients in the 3E system.
• Coordinate resubmission of invoices ensuring corrective action is in place.

Skills

Testing and troubleshooting e-software applications

Familiarity with LEDES formats

Knowledge of basic accounting principles

Education

High school diploma or equivalent, preferably a bachelor’s degree in accounting or finance

Tools

3E Billing system

Job description

About the Role

The E-Billing Coordinator is an integral part of Latham’s Billing team. This role will be responsible for the submission of electronic invoices to clients on a monthly basis, as well as preparing and submitting monthly e‑invoices to corporate clients and ensuring all client and firm guidelines are followed during the submission process. This role will be located in either our San Francisco, San Diego, Downtown Los Angeles, Silicon Valley or Chicago office. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence.

Responsibilities & Qualifications

Other key responsibilities include:

• Acting as a liaison between billing attorneys, secretarial staff, and clients’ staff regarding electronic billing, as directed
• Populating, maintaining, and updating data for assigned clients in the 3E system and clients’ external web applications; ensuring all relevant information is updated and correlated in the firm’s 3E system
• Coordinating resubmission of invoices with billing attorneys/secretaries, practice office accounting staff, and client representatives; ensuring corrective action is in place for future submissions
• Reviewing clients’ guidelines and other written communication; ensuring compatibility with the firm’s billing policies and resolving any potential discrepancies before live rollout
• Assisting E‑Billing Supervisors with e‑billing systems by adding/removing user accounts, resetting passwords, assigning proper security levels, entering budgets, and updating status reports/matter profiles in various subsystems
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains

We’d love to hear from you if you:

• Exhibit the ability to test and troubleshoot multiple e‑software applications and identify potential problem areas
• Demonstrate familiarity with LEDES formats and knowledge of ASCII and XML formats
• Possess knowledge of basic accounting principles

And have:

• A high school diploma or equivalent, preferably a bachelor’s degree in accounting, finance, or a related field
• Knowledge of 3E’s E‑Invoicing module, preferably
• A minimum of one (1) year of experience with the 3E Billing system
• A minimum of one (1) year of related experience involving billing processes and practices, preferably

Benefits & Additional Information

Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham’s comprehensive benefit program which includes:

• Healthcare, life and disability insurance
• A generous 401k plan
• At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure
• Well‑being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well‑being events, and more)
• Professional development programs
• Employee discounts
• Affinity groups, networks, and coalitions for lawyers and staff

Latham & Watkins is an equal opportunity employer. The Firm prohibits discrimination against any employee or applicant for employment on the basis of race (including, but not limited to, hair texture and protective hairstyles), color, religion, sex, age, national origin, sexual orientation, gender identity, veteran status (including veterans of the Vietnam era), gender expression, marital status, or any other characteristic or condition protected by applicable statute.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. An employer that violates this law may be subject to fines and/or a private right of action for $500 in statutory damages “for each such violation,” among other things.

Pay Range

USD $75,000.00 - USD $90,000.00 /Yr.