Senior E-Billing Coordinator

Latham & Watkins; Costa Mesa (CA); Hybrid; USD 90,000 - 105,000; Full time

Benefits offered by this job

Healthcare, life and disability ins.

401k plan

11 paid holidays per year + 23 days of

PTO accrual in first year

Well-being programs

Professional development programs

Employee discounts

Job summary

Latham & Watkins is seeking a Senior E-Billing Coordinator to manage electronic invoicing for key corporate clients and oversee transitions to e-billing. The role supports attorneys, staff, and clients across multiple offices, ensuring adherence to client guidelines and firm protocols.

The position requires extensive experience with 3E Billing and e-billing vendors, and offers a hybrid schedule across Los Angeles/San Diego/Silicon Valley/San Francisco or Orange County offices.

Qualifications

• High school diploma or equivalent; bachelor’s degree in accounting, finance, or related field preferred.
• Minimum of five (5) years of general accounting experience.
• Minimum of four (4) years of experience involving billing processes and practices.
• Minimum of two (2) years of experience with the 3E Billing system.
• Minimum of two (2) years of experience with E-billing vendors.
• Knowledge of 3E’s E-Invoicing module preferred.

Responsibilities

• Submit electronic invoices to clients monthly and oversee client transitions to e-billing.
• Provide follow-up support to attorneys, practice office staff, and clients.
• Act as liaison between billing attorneys, staff, and clients on e-billing matters.
• Support e-billing systems by managing user accounts, security levels, budgets, and matter profiles.

Skills

E-billing systems

LEDES formats

Billing liaison & coordination

Education

High school diploma or equivalent; bachelor’s degree in accounting/finance

Tools

3E Billing system

3E E-Invoicing module

Job description

About Latham & Watkins

Latham & Watkins is one of the world’s leading global law firms advising the businesses and institutions that drive the global economy. We are the market leaders in major financial and business centers around the world. Our investment in people, commitment to innovation, and focus on the future empower you to build an incredible career and thrive as an exceptional professional in a supportive culture. If you aspire to be the best, and work with the best, this is where you belong.

About The Role

The Senior E-Billing Coordinator is an integral part of Latham’s Global Finance team and will be responsible for the submission of electronic invoices to clients on a monthly basis, overseeing the transition of clients to e-billing, and providing follow-up support to attorneys, practice office staff, and clients in all aspects related to electronic billing, as well as handling a heavy volume of highly complex e-submission assignments for key corporate clients and ensuring that all client guidelines, internal protocols, and firm guidelines are followed during the submission process. This role will be located in either our Global Satellite Office in Downtown Los Angeles, San Diego, Silicon Valley, San Francisco, or Orange County office. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence.

Responsibilities & Qualifications

Other key responsibilities include:

• Acting as a liaison between billing attorney/secretarial staff, practice office billing staff, and clients’ staff assigned to electronic billing by providing expert-level subject matter support
• Liaising with billing attorney/secretary, practice office accounting staff, and client representatives in the resubmission of invoices and ensuring corrective action is in place for future submissions
• Populating, maintaining, and updating data for assigned clients in the 3E system and clients’ external web applications, while also ensuring all relevant information is updated and correlated in the firm’s 3E system
• Performing necessary technical and logistical tasks with internal staff, vendor staff, and clients’ designated personnel in the transition of clients to electronic billing
• Working collaboratively with the department’s supervisor to support e-billing systems by adding/removing user accounts, resetting passwords, assigning proper security levels, entering budgets, status reports, and matter profiles in various sub-systems
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains

We’d love to hear from you if you:

• Possess knowledge and experience with web-based e-billing systems and vendors (e.g., Serengeti, Datacert, Tymetrix)
• Demonstrate the ability to test and troubleshoot multiple e-software applications, summarize findings, and identify potential problem areas
• Display the ability to work with LEDES formats

And have:

• A high school diploma or equivalent, preferably a bachelor’s degree in accounting, finance, or another related field
• A minimum of two (2) years of experience with the 3E Billing system
• A minimum of two (2) years of experience with E-billing vendors
• A minimum of five (5) years of experience involving general accounting practices
• A minimum of four (4) years of experience involving billing processes and practices
• Knowledge of 3E’s E-Invoicing module, preferably

Benefits & Additional Information

Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham’s comprehensive benefit program which includes:

• Healthcare, life and disability insurance
• A generous 401k plan
• At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure
• Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more)
• Professional development programs
• Employee discounts
• Affinity groups, networks, and coalitions for lawyers and staff

Latham & Watkins is an equal opportunity employer. The Firm prohibits discrimination against any employee or applicant for employment on the basis of race (including, but not limited to, hair texture and protective hairstyles), color, religion, sex, age, national origin, sexual orientation, gender identity, veteran status (including veterans of the Vietnam era), gender expression, marital status, or any other characteristic or condition protected by applicable statute.

Pay Range

USD $90,000.00 - USD $105,000.00 /Yr.