Billing Specialist

Latham & Watkins LLP; New York (NY); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Healthcare, life and disability insurance

401k plan

Paid holidays and PTO program

Well-being programs

Professional development programs

Job summary

Latham & Watkins LLP is seeking a Specialist for its Global Finance team in New York. This position involves coordinating billing processes, preparing invoices, and ensuring compliance with regulations. A strong ability to communicate and manage time effectively is essential, along with proficiency in Microsoft Office. Benefits include healthcare, a 401k plan, paid holidays, and professional development programs. The role offers a total compensation range of $60,000 - $85,000 annually, along with a flexible working schedule.

Qualifications

• Demonstrated ability to communicate confidently and effectively at all levels.
• Ability to manage workload and prioritize effectively to meet deadlines.
• Prior experience in a professional services environment preferred.

Responsibilities

• Prepare and analyze client billing requests.
• Create, edit, and submit bills per firm and client requirements.
• Ensure successful delivery of invoices and resolve issues.

Skills

Communication skills

Workload management

Technology proficiency (Microsoft Word, Excel, Outlook)

Education

High school diploma or equivalent

Bachelor’s degree or equivalent

Tools

Financial systems

Computerized billing and payable software

Job description

About the Role

The Specialist is an integral part of Latham’s Global Finance team. This role will be responsible for coordinating the activities of the billing process and performing billing duties with varying levels of complexity, while preparing invoices for finalization in line with internal and external regulations and legislation, including Value‑Added Tax (VAT), Solicitors’ Accounts Rules under the Criminal Finances Act, and applicable money laundering regulations. This role will be located in our New York, Silicon Valley, San Francisco, Los Angeles, San Diego, or Orange County offices. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence.

Responsibilities & Qualifications

Other key responsibilities include:

• Preparing and analyzing client billing requests
• Creating, editing, and submitting bills in accordance with firm and client requirements, reviewing proformas, handling corrections, and coordinating e‑billing
• Ensuring successful delivery of invoices and coordinating with revenue and e‑billing teams to resolve rejections and reductions
• Generating and reviewing proformas from 3E for informational and billing purposes
• Utilizing computerized billing and payable software modules to complete billing processes, research issues, and provide information to customers
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains

We’d love to hear from you if you:

• Demonstrate the ability to communicate confidently and effectively at all levels within an organization
• Possess the ability to manage your workload and prioritize effectively to meet deadlines
• Exhibit strong technology skills, including proficiency in Microsoft Word, Excel, and Outlook

And have:

• A high school diploma or equivalent
• A bachelor’s degree or equivalent, preferably
• Prior experience in a professional services environment, preferably
• Experience using financial systems, preferably

Benefits & Additional Information

Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham’s comprehensive benefit program which includes:

• Healthcare, life and disability insurance
• A generous 401k plan
• At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure
• Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more)
• Professional development programs
• Employee discounts
• Affinity groups, networks, and coalitions for lawyers and staff

Latham & Watkins is an equal opportunity employer. The Firm prohibits discrimination against any employee or applicant for employment on the basis of race (including, but not limited to, hair texture and protective hairstyles), color, religion, sex, age, national origin, sexual orientation, gender identity, veteran status (including veterans of the Vietnam era), gender expression, marital status, or any other characteristic or condition protected by applicable statute.

Latham & Watkins LLP will consider qualified applicants with criminal histories in a manner consistent with the City of Los Angeles Fair Chance Initiative for Hiring Ordinance (FCIHO).

Pay Range

USD $60,000.00 - USD $85,000.00 /Yr.