Senior Documentation Closing Specialist

Dime Commercial Bank; Hauppauge (NY); On-site; USD 75,000 - 85,000; Full time

Job summary

Dime Commercial Bank is seeking a Senior Documentation Closing Specialist at its Long Island headquarters. The role oversees the preparation and review of commercial loan documents, coordinates closings, and ensures compliance through the closing process.

Responsibilities include due diligence, document preparation with Laser Pro and MS Word, and collaboration with Borrowers, Legal Counsel, and Loan Officers to deliver accurate loan packages for booking.

Qualifications

• Minimum 3 years' experience with Loan Documentation.
• Laser Pro or equivalent experience required.
• Advanced multitasking, time management, and organizational skills.
• Keen attention to detail and strong communication skills.
• Strong working knowledge of Microsoft Office Suite.
• Experience with financial systems such as Fiserv Premier or Sageworks is a plus.

Responsibilities

• Closing Pipeline: manage own closing pipeline and update status for management.
• Document Management: create/maintain closing folders and ensure complete records.
• Due Diligence: review credit approval, collateral, Insurance Acords, KYC.
• Document Preparation: use Laser Pro and MS Word to prepare loan documents.
• Closing Coordination: coordinate closings with borrowers, counsel, and loan team; use DocuSign.
• Compliance: ensure compliance with regulations and internal policies.
• Loan Funding: verify funding details and approvals before funding; manage escrows.

Skills

Attention to detail

Excellent communication

Time management

Multitasking

Tools

Laser Pro

MS Word

DocuSign

Sageworks

Job description

Summary

Dime Commercial Bank (Dime) is currently hiring for a Senior Documentation Closing Specialist at its Headquarters in Long Island. The Senior Documentation Closing Specialist prepares and reviews documents, coordinates closings, and ensures compliance for Commercial Loans. The role also reviews and examines the commitment letter, LOI, credit approval, pricing, structure, and financial reporting requirements as necessary to prepare the legal documentation. The role also ensures compliance, completeness, and accuracy prior to execution. The Senior Documentation Closing Specialist acts as a liaison between Borrowers, Legal Counsel, Loan Officers, and the Loan Transaction Team to facilitate a timely loan closing process and delivery of the loan package to Loan Booking.

Salary commensurate with experience, ranging from $75,000 to $85,000 annually. The exact compensation may vary based on relevant experience, skills, education, training, licensure and certifications, and location.

This is not a remote role.

Responsibilities

• Closing Pipeline. Manage own closing pipeline that rolls up to Commercial Bank Closing Pipeline. Loan types may include Commercial Lines of Credit, Commercial Mortgages, Construction Loans, Equipment Loans, Term Loans and Business Banking Loans. Keep pipeline updated on closing status for executive management. Requests to include New Originations, Renewals, Extensions, and/or Modifications.
• Document Management. Create and maintain a closing folder for each loan that is assigned. Maintain accurate records or closed loans and update loan system. Ensure Vikar record is complete to Board Loan. Participate as applicable with Credit File uploads.
• Due Diligence. Perform due diligence review, such as reviewing credit approval packages, collateral verification, Insurance Accords, Beneficial Ownership, Secretary of State and KYC.
• Document Preparation. Utilize Laser Pro and MSWord to prepare and complete loan documentation necessary for type of loan. This may include Promissory Note, Business Loan Agreement, Commercial Pledge, Security Agreement, UCC Filings and Loan Disbursement. Prepare and review any ancillary documents required, including, Flood Checklist, Closing Checklist, Escrow Statement, W9, Corelogic Tax Form, etc. Ensure accuracy prior to delivery to customer for execution.
• Closing Coordination. Work with internal and external parties to coordinate and facilitate closings. Utilize DocuSign and ensure proper validation.
• Compliance. Ensure compliance with applicable regulations and internal policies and procedures.
• Loan Funding. Prepare loan funding/loan settlement. Prior to funding, verify Collateral Holds; Escrow Holdback Deposits, 3rd Party Expenses, Commitment Fees, and Tax Escrow all have been accounted for. Ensure all require approvals and conditions have been met and documents have been reviewed for completeness.
• Training and Guidance. Provide guidance and support to colleagues on closing process, documentation procedures, and compliance requirements.

Qualifications

• Minimum 3 years' experience with Loan Documentation.
• Laser Pro or equivalent experience required.
• Advanced, multi-tasking, time management, and organizational skills.
• Keen attention to detail.
• Advanced verbal and written communication skills.
• Strong working knowledge of Microsoft Office Suite.
• User working knowledge of Fiserv ‘Premier’ system or equivalent, a plus.
• User working knowledge of Sageworks or equivalent, a plus.
• Commercial regulatory compliance knowledge, a plus.