Commercial Loan Coordinator

Landmark Credit Union; Milwaukee (WI); On-site; USD 45,000 - 65,000; Full time

Job summary

Landmark Credit Union in Milwaukee, WI seeks a skilled professional to support commercial loan closings. You will act as a liaison among lenders, counsel, title companies, and internal teams to ensure accurate closing documents and timely processing.

Responsibilities include managing the closing pipeline, obtaining necessary documents, and reviewing packages for compliance while maintaining confidentiality and strong attention to detail.

Qualifications

• High school diploma or equivalent and 5+ years of experience in preparing/reviewing legal or financial documentation.
• Proficiency in MS Office and systems related to documentation preparation or review.
• Excellent verbal and written communication, problem solving, and organization.
• Knowledge of loan processing, real estate and commercial documentation preferred.
• Ability to balance priorities and meet deadlines with strong attention to detail.
• Ability to use independent judgment while maintaining confidentiality.
• Strong interpersonal skills and a desire to help people.
• Understand and comply with company policies and applicable laws and regulations.

Responsibilities

• Facilitates loan closing by liaising between lenders, counsel, title companies, and internal teams.
• Manages loan closing pipeline and communicates timelines with stakeholders.
• Requests supporting documents to verify compliance and updates as needed.
• Confirms title, vehicle and UCC searches and collateral position meet standards.
• Prepares checklists for ordering loan closing documents and due diligence.
• Reviews credit approval and closing package for accuracy and compliance.
• Attends in-house closings to support lenders/members and notaries; ensures proper signatures.
• Sends executed loan package to processing staff for booking and filing.
• Provides backup support to Processing Staff as required.

Skills

MS Office proficiency

Communication skills

Independent work

Organization & prioritization

Confidentiality

Interpersonal skills

Problem solving

Loan processing knowledge

Education

High school diploma or equivalent, 5+ years related experience

Tools

Microsoft Office

Job description

This position reports to the Sr Manager, Commercial Banking Operations. They are responsible for assisting the Commercial Banking Department through administration of commercial loan closings. This role performs a variety of functions related to ordering/requesting of due diligence documentation, ordering and reviewing loan closing documents and managing the closings for commercial loans. There is regular contact with existing members, prospective members, and other professional providers used by the Commercial Banking Department.

Requirements

1. 1. High school diploma, or equivalent, and a minimum of five years of experience in the preparation and/or review of legal or financial documentation. Combination of education and experience will also be considered.
2. 2. Experience or the ability to gain proficiency in all programs and systems used for this job including Microsoft Office products and systems related to documentation preparation or review or for documentation exception tracking.
3. 3. Excellent verbal and written communication skills, problem solving skills, organizational skills and the ability to work independently as a valuable team member in a dynamic environment.
4. 4. Demonstrated knowledge in the structure and requirements of all types of loan processing, real estate and commercial documentation experience preferred.
5. 5. Proven ability to organize work, balance multiple priorities, manage a variety of projects in a fast-paced, flexible work environment with strong attention to detail and within defined deadlines.
6. 6. Demonstrated ability to use independent judgment and discretion in various situations while maintaining a high degree of confidentiality.
7. 7. Must possess strong interpersonal skills, a positive attitude, and a desire to help people.
8. 8. Must have a thorough understanding of company policies and procedures as they relate to this position. Must understand and comply with all job- related state and federal laws and regulations.

Principal Accountabilities

1. 1. Facilitates the loan closing process by serving as liaison between lenders, external legal counsel, title companies, and internal credit and loan processing departments.
2. 2. Manages loan closing pipeline and communicates timelines with internal loan processing department, lenders, title companies, and attorneys throughout the loan process.
3. 3. Requests appropriate supporting documents including organizational documents, title work, flood searches, collateral insurance, loan payoffs, and various due diligence items to verify compliance with loan approval and bank closing procedures. Reviews as needed and requests and updates or corrections warranted. Orders payoffs of liens to be satisfied with new funding.
4. 4. Confirms that title, vehicle and UCC searches were properly executed and to ensure that our collateral position meets standards, obtaining updates/corrections as needed.
5. 5. Prepares necessary checklists for ordering loan closing document package, sending to processor along with all supporting documents and due diligence.
6. 6. Reviews credit approval presentation and completed loan closing package to ensure accuracy and compliance, and adherence, to the loan approval guidelines.
7. 7. Attends in-house closings, as needed, to provide additional support to the lender/member and notary services. Reviews all documents immediately after closing to insure proper signatures were obtained and all required documents were completed in an accurate manner.
8. 8. Sends fully executed loan package to processing staff for booking, filing of liens, payment to vendors and other steps required to complete the loan file.
9. 9. Provides backup support to Processing Staff as required.