Senior Document Management Systems Specialist

Jobright.ai

Houston (TX)

On-site

USD 80,000 - 100,000

Full time

14 days+

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Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Job summary

A leading engineering firm in Houston is looking for a Senior Document Management Systems Specialist to oversee document management systems and provide strategic guidance. The ideal candidate will have at least 10 years of experience in document control management and proficiency with Aconex. Responsibilities include overseeing system configuration and ensuring data integrity. This full-time role offers competitive benefits and a collaborative work environment.

Qualifications

Minimum of 10 years of experience in project document control management in the engineering industry.
Experience transitioning an organization through the deployment of Aconex.
Familiarity with document management processes and procedures.

Responsibilities

Oversee document management systems activities across systems used by ZEC and clients.
Develop, revise, and maintain standardized business processes and training materials.
Ensure quality control of document metadata, content, and cross-referencing.

Skills

Technical proficiency with Aconex

Excellent communication skills

Leadership abilities

Experience in project document control management

Education

Bachelor’s degree

Tools

Aconex

Autodesk Construction Cloud (ACC)

Job description

Senior Document Management Systems Specialist

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Job Summary:

Zachry Engineering Corporation (ZEC) is looking for a highly skilled Document Management Systems Specialist. This role involves overseeing document management systems and providing strategic guidance to ensure project setup and execution align with company standards.

Responsibilities:

• Oversee document management systems activities across all document management systems used by ZEC and our clients. (e.g., Aconex, SharePoint, ACC, etc.).

• Serve as the subject matter expert for Aconex, managing system configuration, workflow design, user access, continuous improvement, and metadata structures.

• Lead the implementation and training of document control systems and procedures across engineering functions.

• Develop, revise, and maintain standardized business processes and training materials to ensure consistency across Greenfield and Brownfield projects.

• Ensure quality control of document metadata, content, and cross-referencing to maintain data integrity and compliance.

• Work directly with key document control personnel across other departments and business units to ensure alignment and support throughout the entire project lifecycle, from initiation through closeout.

• Coordinate with Project Support Specialists and engineering discipline leads to ensure adherence to document control standards, including tagging, numbering, and turnover deliverables.

• Oversee the As-Built documentation process, ensuring collection, retention, and completeness of construction records and fabrication documentation.

• Aid with the integration of Aconex with other project tools to enable real-time reporting, analytics, and project insights.

• Support internal and external audits by ensuring documentation is complete, accurate, and traceable.

• Identify and implement process improvements to enhance efficiency, data integrity, and system usability.

• Ensure that project teams are complying with both ZEC and client standards, including requirements for tagging, document numbering, and the final turnover deliverables.

• Assist with coordinating the handover of documents at the project closeout.

Qualifications:

Required:

• Bachelor’s degree with previous document management experience.

• Minimum of 10 years of experience in project document control management in the engineering industry.

• Technical proficiency with Aconex and a background in facilitating system training materials.

• Experience transitioning an organization through the deployment of Aconex.

• Experience developing and maintaining document management processes and procedures.

• Familiarity with Autodesk Construction Cloud (ACC).

• Experience managing compliance with document management system.

• Excellent communication and presentation skills.

• Ability to lead project meetings and facilitate presentations.

• 15 years of total experience with at least 10 in a technical role and 5 in a leadership/managerial role.

Company:

Zachry Group is America's pace-setter in turnkey construction, engineering, maintenance, turnaround and fabrication services. Founded in 1924, the company is headquartered in San Antonio, Texas, USA, with a team of 10001+ employees. The company is currently Late Stage.

Seniority level