Data Management Specialist III

BravoTECH; Tulsa (OK); On-site; USD 131,175 - 218,625; Part time

Job summary

A leading company in the oil and gas industry is seeking a Document Controls Specialist III in Tulsa, Oklahoma. The role involves managing document control processes, ensuring compliance with project requirements, and training personnel in document management systems. Ideal candidates will have a strong background in document control within the oil and gas sector, with notable organizational and customer service skills required. This position offers a competitive contract employment opportunity in a dynamic environment.

Qualifications

• Experience in document control within the oil and gas industry (4 years).
• Proficient in Microsoft Office applications.
• Ability to work in a fast-paced environment with strong attention to detail.

Responsibilities

• Verifies that documents conform to project contract requirements.
• Processes and controls the issuance of documents.
• Trains internal team members and external contractors.

Skills

Document Control

Multi-Tasking

Organizational Skills

Customer Service Skills

Education

High School Diploma or GED

Tools

Microsoft Office

Oracle’s Aconex

Job description

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Enterprise Recruiting Manager at BravoTECH

Job Title: Document Controls Specialist III

Position Summary:

The Document Controls Specialist III is responsible for carrying out document control (DC) processes to support document control objectives. This is a project-centric role, with projects varying in size and scope.

Key Responsibilities:

• Verifies documents and deliverables conform to project contract requirements, project procedures, and company policy.
• Executes daily document control activities within the Document Management System for respective technical areas.
• Processes the latest version of documents (reviewed and/or ready for issuance) to ensure the latest approved revision is available and used by project personnel.
• Controls the issuance and release of documents, including drawings, parts, specifications, etc., per company procedure.
• Communicates with document originators and engineering personnel to resolve discrepancies and compile required changes. Maintains close relationships with project team members to ensure ongoing support.
• Works with contractors and supplier counterparts to train, guide, and ensure document management objectives are met.
• Carries out project close-out activities and ensures successful handover to business partners, maintaining accuracy and quality of final turnover.
• Identifies opportunities within document management to integrate effective workflow processes to improve project team efficiency.
• Trains others, including internal project team members and external contractors or suppliers.
• Audits contractor and/or supplier document management activities within Aconex to ensure adherence to project procedures.
• Audits vendor document management submittals for compliance with project document control procedures.
• Supports document control processes associated with Oracle’s Aconex system, ensuring data integrity across modules (Tasks, Documents, Mail, Packages, Tenders, Workflows, Directory, and Setup).
• Assists with other duties as assigned.

Required Qualifications:

• High School Diploma or GED
• Four (4) years of experience performing document control/management in the oil and gas industry, preferably with an owner/operator or an EPC (Engineering/Procurement/Construction) organization
• Proficiency in Microsoft Office applications (Word, Excel, Teams, Outlook) and other PC skills
• In-depth experience with engineering documentation and procedural materials for internal company use
• Ability to work in a fast-paced environment with strong multi-tasking capabilities
• Excellent organizational, time management, and customer service skills with strong attention to detail, completeness, and accuracy
• Strong customer service skills and ability to follow company procedures
• Demonstrated capability to reprioritize as needed
• Ability to travel up to 15% of the time

Preferred Qualifications & Certifications:

• Quality or Lean Management certification (e.g., ISO-9001, Six Sigma, PMP)
• Aconex Accreditation – Professional Level
• Extensive knowledge of Oracle’s Aconex Document Management System
• Experience working in regulated environments (PHMSA, FERC, DOT, BESE, PSM, etc.)
• Exposure to business-related activities such as accounting, financing, purchasing, and contracts

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Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative, Product Management, and Engineering

• Industries

  Oil and Gas, Utilities, and Civil Engineering

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