Senior Document Controller | Hudson Tunnel Project

NPAworldwide; New York (NY); On-site; USD 90,000 - 125,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

AD&D

Disability insurance

401(k)

Job summary

NPAworldwide is seeking a Senior Document Controller for the Hudson Tunnel Project, a landmark infrastructure initiative delivering transportation and environmental benefits.

The role requires managing complex document workflows, leading PMIS platforms (SharePoint, eBuilder, PM Web, Oracle, Kahua), ensuring accuracy, version control, audit readiness, and timely delivery within tight schedules.

Qualifications

• 7+ years in Document Control and Information Management on mega infrastructure projects.
• Experience with complex document workflows and compliance requirements.
• Ability to establish and lead document control systems, including conventions and filing.
• Excellent written and verbal communication across multidisciplinary teams.
• Advanced proficiency with PMIS tools and Windows-based software.
• Strong organizational and analytical skills; audit readiness in high-volume environments.

Responsibilities

• Manage and organize all project documentation across systems like SharePoint, eBuilder, PM Web, Oracle, and Kahua.
• Coordinate submissions, reviews, and approvals with internal teams and external partners within tight timelines.
• Monitor documents under review and follow up on outstanding items to maintain progress.
• Apply version control to ensure latest revisions and compliance with requirements.
• Conduct routine audits and quality checks for completeness and regulatory alignment.
• Oversee document workflows in PMIS and address system issues; train project personnel.
• Deliver training and support on document control processes and tools.
• Prepare and distribute periodic document control reports on status and activity.
• Maintain proactive communication to meet deadlines within schedules.

Skills

Document control

Information governance

Communication skills

PMIS proficiency

Tools

SharePoint

eBuilder

PM Web

Oracle

Kahua

Job description

About the Company & Project

We are currently seeking a dedicated and accomplished Senior Document Controller for the Hudson Tunnel Project (HTP). This is a once in a lifetime opportunity to contribute to this landmark project that is poised to deliver transformative impacts across economic, transportation, and environmental sustainability.

The busiest rail connection between New York, New Jersey, and the Northeast Corridor, the Hudson Tunnel Project will improve capacity, reliability, and resiliency of commuter and intercity rail transit serving 800,000 daily passengers from Washington, D.C. to New York and New England. This is a milestone project that is slated to receive nearly $12 billion in federal funding, the largest investment in a mass transit project in modern history.

As the Senior Document Controller you will play a pivotal role in the delivery of this significant project. This is a fantastic opportunity to be part of a mission that aligns with our client’s purpose: to create responsible places that bring transformative impact to their people, communities, and societies.

Responsibilities

• Manage, organize, and maintain all project documentation to ensure it aligns with established standards and procedures. Utilize PMIS platformsincluding SharePoint, eBuilder, PM Web, Oracle, and Kahua to categorize, store, and track documents with accuracy and easy accessibility.
• Work closely with internal teams and external partners to coordinate document submissions, reviews, and approvals, ensuring the review cycle is completed within a targeted 10day window.
• Monitor all documents currently under review, proactively following up on outstanding items to ensure timely responses and continuity of project progress.
• Apply strict version control measures to guarantee that all files reflect the latest revisions, are error-free, and meet project-specific requirements.
• Perform routine audits and quality checks to confirm document completeness, consistency, and compliance with regulatory expectations and project guidelines.
• Oversee document workflows within PMIS applications, identify and address system-related issues, and ensure project personnel are fully capable of working within the required software tools.
• Deliver ongoing training, guidance, and support to team members on document control processes, best practices, and system functionality.
• Prepare and distribute periodic document control reports, including updates on review statuses, pending actions, and overall document activity.
• Maintain strong, transparent communication with project teams and provide proactive assistance to ensure documentation deadlines are achieved within demanding project schedules.

Qualifications

• A minimum of 7 years of experience in Document Control and Information Management across large-scale infrastructure projects, including expertise in information architecture and data governance.
• Proven track record supporting mega projects or programs, with deep understanding of complex document workflows and compliance requirements.
• Demonstrated ability to establish and lead document control systems, including naming conventions, numbering protocols, and structured filing methodologies.
• Exceptional written and verbal communication skills, with the ability to collaborate effectively across multidisciplinary teams, clients, and stakeholders.
• Advanced proficiency in Microsoft Office Suite, PMIS tools (SharePoint, eBuilder, PM Web, Oracle, Kahua) and Windows-based software.
• Strong organizational and analytical skills, with a focus on accuracy, version control, and audit readiness in high-volume document environments.

Why Is This a Great Opportunity

• Full-time position with competitive compensation.
• Opportunity to work in a client-facing role delivering significant and impactful capital projects.
• Collaborative and supportive work environment with the opportunity for growth in your career.
• Comprehensive benefits package including medical, dental, vision, life insurance, AD&D, disability insurance, 401(k).

Salary and Compensation

Annual Salary: $90,000 – $125,000. Starting salary may vary based on permissible, non-discriminatory factors such as experience, skills and qualifications.

Salary Min: $90,000
Salary Max: $125,000
Currency Type: USD

We are committed to providing equal employment opportunities to all qualified individuals. We refer candidates based on their qualifications and experience, without regard to race, color, religion, national origin, sex, age, disability, veteran status, or any other legally protected status.