Senior Document Controller

Gdh Consulting, Inc.; Houston (TX); Hybrid; USD 55,000 - 69,000; Full time

Job summary

GDH Consulting, Inc. is seeking a Document Controls Specialist in Houston, TX. The role manages project documentation lifecycle, ensuring accuracy, security, and easy access across teams, with a focus on version management and compliance.

The position supports cross-functional collaboration with project managers, engineers, and vendors and requires 7–12 years in document control or related fields. Hybrid schedule and hourly pay range are offered.

Qualifications

• 7-12 years of experience in document control, project administration, or records management.
• Experience with industry-standard document control systems.
• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Strong communication and interpersonal skills.
• Understanding of project workflows, engineering documentation, and construction processes.
• Proficiency in Microsoft Office Suite.
• Available for hybrid work schedule.
• Must be legally authorized to work in the United States.

Responsibilities

• Process incoming and outgoing documents, including transmittals, submittals, RFIs, drawings, specifications, and reports.
• Monitor and manage document revision workflows for timely review, approval, and distribution.
• Verify the accuracy and completeness of documents prior to filing and dissemination.
• Organize and maintain electronic and physical filing systems for easy retrieval and secure storage.
• Collaborate with project managers, engineers, contractors, and vendors to facilitate prompt exchange of documentation.
• Serve as a point of contact for document control inquiries and provide guidance on procedures and standards.
• Ensure all documentation complies with organizational, regulatory, and project-specific standards.
• Maintain version control and audit trails for all controlled documents.
• Generate document control logs, status reports, and performance metrics regularly.
• Provide updates to project teams and leadership regarding document status and outstanding actions.

Skills

Strong organizational skills

Attention to detail

Communication and interpersonal skills

Tools

Microsoft Office Suite

Job description

Role Summary

The Document Controls Specialist manages and oversees project and organizational documentation throughout its lifecycle, ensuring accuracy, security, and easy accessibility. This role supports efficient project execution by maintaining consistent document control processes, version management, and compliance with organizational standards. The specialist collaborates across teams to verify document integrity and adheres to regulatory requirements.

Responsibilities

• Process incoming and outgoing documents, including transmittals, submittals, RFIs, drawings, specifications, and reports.
• Monitor and manage document revision workflows for timely review, approval, and distribution.
• Verify the accuracy and completeness of documents prior to filing and dissemination.
• Organize and maintain electronic and physical filing systems for easy retrieval and secure storage.
• Collaborate with project managers, engineers, contractors, and vendors to facilitate prompt exchange of documentation.
• Serve as a point of contact for document control inquiries and provide guidance on procedures and standards.
• Ensure all documentation complies with organizational, regulatory, and project-specific standards.
• Maintain version control and audit trails for all controlled documents.
• Generate document control logs, status reports, and performance metrics regularly.
• Provide updates to project teams and leadership regarding document status and outstanding actions.

Qualifications

• 7-12 years of experience in document control, project administration, or records management.
• Experience with industry-standard document control systems.
• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Strong communication and interpersonal skills.
• Understanding of project workflows, engineering documentation, and construction processes.
• Proficiency in Microsoft Office Suite.
• Available for hybrid work schedule.
• Must be legally authorized to work in the United States.

Publishing Pay Range: $40.00 - $50.00 hourly

This position offers a hybrid schedule, with time split between the office and remote work.

About GDH

At GDH, we believe in the power of people and the importance of caring. Our culture statement, "We care about people," isn't just a tagline - it's the core of everything we do. GDH is a premier staffing and talent solutions company dedicated to helping businesses find the best talent and assisting job seekers in finding their dream jobs. Who We Are: GDH, founded in 2001, has grown into a leader in providing staffing solutions across various industries. We specialize in IT across several sectors, connecting top talent with leading enterprises. As a Best of Staffing firm recognized for excellence in client, employee, talent, and women's services, we pride ourselves on our commitment to quality and service.

GDH Benefits

• GDH offers a range of employee benefits that are designed to promote well-being and help maintain a healthy work-life balance. These comprehensive benefits cover various aspects of an employee's life and aim to enhance their overall experience with the company.
• Our health benefits include three medical insurance options with access to KISx Card, Zero Card, and HealthJoy concierge services.
• Other plan offerings include dental, vision, life, disability, supplemental insurance, and pet insurance plans.
• Enjoy additional perks like holiday pay, 401(k) plan, direct deposit, an employee referral program, work-life balance benefits, a Wellbeats membership, a discounted gym membership program, and more!
• For more detailed information on benefits, please go to GDH's website under the tab for candidates.

GDH provides equal employment opportunities (EEO) to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, gender, sex (including pregnancy), sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, ancestry, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable federal, state, and local laws. Applicants with disabilities who require an accommodation or assistance in applying and/or for interviewing, please contact our HR Department. Please visit our notice of collection for California applicants.