Senior Document Control Specialist – Heavy Civil Infra

Quest Oracle Community; New York (NY); On-site; USD 80,000 - 140,000; Full time

Benefits offered by this job

Unlimited flexible time off

Paid holidays

Health, dental, and vision insurance

401(k) plan with employer contribution

Professional development support

Job summary

Luster is seeking a Document Control Specialist to manage and safeguard project records for large scale heavy civil programs in New York. You will own the revision lifecycle, metadata standards, and controlled document distribution across design teams, contractors, and agencies.

Responsibilities include audits, records for ISO 9001:2015 and funding reviews, and training staff on control processes. Candidates should have a bachelor’s in a related field and 5+ years in document control, with

Qualifications

• Bachelor's degree or equivalent in a related field and 5+ years of document control experience on large, complex heavy-civil infrastructure projects.
• Experience controlling records through full revision lifecycle (drawings, specs, submittals, RFI, correspondence).
• Knowledge of ISO-based document control practices, numbering and metadata conventions, and retention.

Responsibilities

• Maintain the controlled document register to ensure only current revisions are circulated.
• Apply numbering, naming, metadata, and revision conventions to records.
• Control distribution and issue transmittals with recipient and revision data.
• Verify superseded revisions are archived and field records match system records.
• Administer user access and confidentiality in the document management system.
• Audit registers for missing/misfiled records and correct discrepancies before audits.
• Prepare records for ISO 9001:2015 audits and funding reviews and provide evidence.
• Coordinate document flow among staff, designers, contractors, and reviewers.
• Train staff on document control procedures and correct misuse.
• Report status of the register, overdue transmittals, and outstanding records.
• Compile closeout records and archival per retention schedules.

Skills

Communication

Multi-tasking

Documentation control

Team collaboration

Education

Bachelor's degree in construction management, project management, engineering, or information management

Master's degree in construction management, project management, engineering, or information management

Tools

SharePoint

Oracle Aconex

e-Builder

Unifier

Kahua

Microsoft 365 / Office Suite

Job description

Luster is seeking a Document Control Specialist to manage and safeguard project records for large scale heavy civil programs in New York. You will own the revision lifecycle, metadata standards, and controlled document distribution across design teams, contractors, and agencies.

Responsibilities include audits, records for ISO 9001:2015 and funding reviews, and training staff on control processes. Candidates should have a bachelor’s in a related field and 5+ years in document control, with