Senior Director, Delivery & Support

HealthCare Information Management, Inc. (HCIM); Walnut Creek (CA); On-site; USD 165,000 - 195,000; Full time

Benefits offered by this job

Health Care Plan (Medical, Dental &amp

Retirement Plan (401k, IRA)

Life Insurance (Basic, Voluntary &

Work From Home

Job summary

HealthCare Information Management, Inc. (HCIM) seeks a Senior Director, Delivery & Support to own implementation, configuration, and ongoing support of HCIM's product offerings.

This leader builds scalable operations, designs repeatable processes, and ensures priority alignment across new implementations, client requests, and support. You will coach a three-person team, manage status cadence, partner with Sales pre-signature, own production stability, and maintain executive relationships.

Qualifications

• 10+ years in technical delivery or related leadership within enterprise B2B SaaS.
• Healthcare or healthcare-adjacent experience in payer/provider contexts.
• Technical fluency to scope work and engage with engineers; SQL preferred.
• Experience owning end-to-end implementations and client go-lives.
• Knowledge of healthcare payer/provider workflows and claims processing.
• Strong written and verbal communication; executive-facing experience.
• Work authorization in the United States.

Responsibilities

• Own end-to-end delivery for every client after signature, standing up product offerings and ongoing support.
• Lead, manage, and develop a three-person delivery, automation engineering, and support team.
• Run the team's operating cadence and make status visible without manual chasing.
• Partner with Sales before contract signing to ensure clean handoffs.
• Own production stability and operational excellence: incident response and RCA.
• Maintain executive relationships with client leadership.
• Advise clients using patterns from dozens of implementations to guide sequencing and design.
• Balance hands-on work with orchestration and durable structure.
• Carry client insights back into Sales, Engineering, and Product for recurring requests.

Skills

SQL fluency

Healthcare domain knowledge

Leadership / team coaching

Cross-functional collaboration

Operational excellence

Tools

Jira

HubSpot

Claude/ChatGPT

Job description

The mission of the Senior Director, Delivery & Support is to own implementation, configuration, and ongoing support of HCIM's product offerings and to build these functions into high-quality, predictable, and scalable operations. This leader brings structured thinking to ambiguous problems, decomposing them into root causes and addressing each deliberately rather than simply treating symptoms as they surface. They build the systems, processes, and capabilities that allow a small technical team to deliver consistently, and remove points of friction through better process and tooling. They own how work is prioritized and sequenced across new implementations, client requests, and support, balancing competing demands against the team's capacity. They coach the team, serve as the senior point of escalation for clients, and step into the work themselves when necessary. This role sits on the Senior Leadership Team and is key to supporting HCIM's mission to be the #1 automation company for healthcare administration.

A successful candidate in this role will accomplish the following goals in their first year at HCIM:

Qualitative

• Build a documented, repeatable operating system for all delivery work, including intake, capacity tracking, queue management, and status reporting, so coordination doesn't depend on individual heroics or unwritten institutional memory.
• Establish quality standards (playbooks, written requirements, code review, handoff criteria, documentation) that prevent rework and protect the client experience.
• Eliminate single points of failure on the technical team through cross-training, documentation, and structural redundancy.
• Coach and upskill the technical team into independent, self-sufficient operators, and build a culture where ownership and continuous improvement are normalized.
• Sharpen how the function is measured: bring a point of view on HCIM's existing KPIs and use data to drive measurable improvement in delivery.

Quantitative

• Achieve 100% on-time delivery on implementations and major projects.
• Maintain client NPS ≥ 40.
• Reduce time-to-value on implementations by 25%.
• Achieve cross-training coverage where ≥2 team members can handle any priority one issue across any account.
• Establish and hold baseline targets for team utilization and query turnaround time.

Key Areas of Responsibility

In addition to achieving the outcomes above, the Senior Director, Delivery & Support’s responsibilities include, but are not limited to:

Responsibilities

• Own end-to-end delivery for every client after signature: standing up product offerings, extending them as client needs evolve, ad-hoc projects, "hyper-care", and ongoing support.
• Lead, manage, and develop a three-person implementation, automation engineering, and support team through performance management, coaching, hiring, capability development, and day-to-day direction. Hire and expand the team as the business grows.
• Run the team's operating cadence (stand-ups, weekly meetings, and retros) and build the systems that make status visible without manual chasing.
• Partner with Sales before the contract is signed: join client conversations and demos where it helps, maintain clean handoffs, and own when implementations start.
• Own production stability and operational excellence: incident response, root cause analysis, prevention of recurring issues, and knowledge management.
• Hold executive-level relationships with client leadership: be the person a client’s VP of Operations calls.
• Advise clients proactively, drawing on patterns from dozens of implementations to guide sequencing, configuration, and adjudication design.
• Operate at the right altitude: hands-on when the work demands it, and focused on orchestrating, prioritizing, and building durable structure the rest of the time.
• Carry client insights back into the business: work with Sales, Engineering, and Product on recurring requests, product gaps, and unmet demand, and partner with them directly on new capability.

Requirements

The ideal candidate will have:

• 10+ years in technical delivery, professional services, implementation, technical operations, or management consulting within enterprise B2B SaaS, including direct leadership of a delivery or support team.
• Healthcare or healthcare-adjacent experience. Either payer or provider side is acceptable, and ideally one of the following: a healthcare software vendor, consulting firm serving healthcare clients, regional healthcare plans, Medicare Advantage organizations, TPAs, IPAs, MSOs, or a payment integrity vendor.
• Technical fluency sufficient to scope work, review code at a senior level, and engage credibly in technical conversations with engineers and clients. SQL fluency strongly preferred; RPA or low-code automation experience desirable.
• Experience owning implementations end to end, coordinating client go-lives, managing product integrations, and/or working with engineering on delivering custom-built solutions or integrations.
• Hands-on experience with core claims administration platforms.
• Demonstrated track record building and managing a technical delivery team through growth or operational maturation, where roles had to be defined as much as executed.
• Structured problem-solving: can point to a recurring failure they diagnosed to root cause and fixed permanently, plus workflows they systematized as the team scaled.
• Coaching and team development skills, with a specific track record of upskilling contributors into independent operators or promoting team members into expanded roles.
• Working knowledge of healthcare payer/provider workflows (claims, auto-adjudication, revenue cycle) and demonstrated ability to learn complex domains quickly.
• Sharp written and verbal communication, especially for status reporting, escalation management, and executive or client-facing conversations.
• Experience with AI tools (Claude, ChatGPT) and HubSpot, Jira, or similar tooling.
• Work authorization in the United States.

Work Environment

The Senior Director, Delivery & Support will perform duties from a home-based office in collaboration with HCIM colleagues located elsewhere. Travel for face-to-face work sessions with colleagues and/or HCIM prospects and clients will be necessary, including a handful of onsite client visits each year. This role may require up to 10% travel. This job description is not intended to be all-inclusive, and the Senior Director, Delivery & Support may perform other related duties as negotiated to meet the ongoing needs of the company.

About Healthcare Information Management, Inc. ("HCIM")

Healthcare Information Management, Inc. (HCIM) is a leading healthcare software company founded by healthcare operations experts to help healthcare organizations streamline processes, enhance operational efficiency, and improve patient outcomes. Our flagship product, SymKey, is an intelligent robotic process automation (RPA) application built to automate manual administrative workflows for value-based care provider organizations, health insurance companies, and third-party administrators. Our dedicated team focuses on delivering innovative technology to meet the evolving needs of the healthcare industry. Join us in making a meaningful impact and helping our healthcare system deliver high-quality care more efficiently.

Salary Range for This Position: $165,000 - $195,000

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Work From Home