Senior Director, Alumni Advancement Events

Hamilton College; United States; On-site; USD 65,000 - 68,000; Full time

Job summary

Hamilton College is seeking an Associate Director of Advancement Events to lead the planning and execution of major on-campus events. You will manage cross-functional teams, timelines, and logistics from conception through post-event evaluation, acting as the primary Cvent user and coordinating with Alumni Relations and campus partners for seamless experiences.

The role requires a Bachelor's degree and 5+ years in event planning or related fields, with strong organizational, communication, and

Qualifications

• Bachelor's degree required.
• Five+ years of experience in event planning, event operations, project management, higher education advancement, hospitality, or related field.
• Experience planning complex, multi-day events is preferred.
• Experience with event management platforms such as Cvent or similar registration software is preferred.
• Experience working with technical teams to support event technology and system enhancements is preferred.
• Experience managing event budgets, vendor relationships, purchase orders, and invoices preferred.

Responsibilities

• Lead end-to-end logistical planning and execution of major on-campus events (Reunion, Homecoming, Family Weekend, Great Names Series, athletics, and private societies reunions).
• Serve as liaison to Campus Events & Scheduling Office, Facilities Management, Campus Safety, Parkhurst, and other service providers.
• Partner with Alumni Relations in reunion committee planning meetings and implement approved plans.
• Serve as the department's primary Cvent user, managing registration, site builds, communications, and reporting for major events.
• Develop and manage comprehensive project plans, production schedules, timelines, and milestones from planning through post-event evaluation.
• Oversee on-site event operations, supervising setups and resolving issues for a high-quality participant experience.
• Direct all operational details for events (venue, vendors, menus, room layouts, AV, transportation, lodging, signage).
• Provide regular project updates to leadership and attend Event Team planning meetings.

Skills

Project management

Communication

Time management

Collaboration

Education

Bachelor's degree

Five+ years experience in event planning

Tools

Cvent

Salesforce

25Live

Excel

Google Workspace

Job description

Hamilton College is seeking an Associate Director of Advancement Events to lead the planning and execution of major on-campus events. You will manage cross-functional teams, timelines, and logistics from conception through post-event evaluation, acting as the primary Cvent user and coordinating with Alumni Relations and campus partners for seamless experiences.

The role requires a Bachelor's degree and 5+ years in event planning or related fields, with strong organizational, communication, and