Advancement Events Lead

Hamilton College - New York; Town of Kirkland (NY); On-site; USD 65,000 - 68,000; Full time

Job summary

Hamilton College is seeking an Associate Director of Advancement Events to manage major on-campus events from initial planning to post-event evaluation. The role leads as the department's primary event project manager, coordinating across Alumni Office, Campus Events & Scheduling, Facilities, and vendors.

The candidate will oversee Cvent registrations, site builds, communications, and reporting for marquee events, including reunions and Homecoming, while maintaining detailed project plans and

Qualifications

• Bachelor's degree required.
• Five or more years of experience in event planning, operations, or related fields.
• Experience with large, multi-day events preferred.

Responsibilities

• Lead end-to-end logistical planning and execution of major on-campus events.
• Serve as liaison to Campus Events & Scheduling Office, Facilities, and service providers.
• Manage registration, site builds, communications, and reporting in Cvent.
• Develop and maintain comprehensive project plans, timelines, and milestones.
• Oversee on-site event operations and vendor coordination.
• Prepare budget estimates and monitor expenses.

Skills

Organizational skills

Project management

Time management

Communication skills

Customer service

Microsoft Office

Google Workspace

Adaptability

Education

Bachelor's degree

Tools

Cvent

CaterTrax

Salesforce

Job description

Hamilton College is seeking an Associate Director of Advancement Events to manage major on-campus events from initial planning to post-event evaluation. The role leads as the department's primary event project manager, coordinating across Alumni Office, Campus Events & Scheduling, Facilities, and vendors.

The candidate will oversee Cvent registrations, site builds, communications, and reporting for marquee events, including reunions and Homecoming, while maintaining detailed project plans and