Senior Defense Contracts & Procurement Specialist

Spektrum; Norfolk (VA); On-site; USD 90,000 - 140,000; Full time

Job summary

Spektrum supports apex purchasers (NATO, UN, EU and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. The team seeks personnel to support key client projects in Norfolk, VA, onsite.

The role focuses on procurement and contracting activities for NATO ACT initiatives, including pre-award through post-award processes, SOW development, and coordination with cross-functional teams to meet complex acquisition needs.

Qualifications

• Bachelor's degree in a business-related field or equivalent with DAWIA Level II or NCMA/CIPS; Master’s preferred.
• Minimum 5 years in procurement/contracting, 9+ years preferred.
• Experience across pre-award to post-award contracting phases (5+ years preferred).
• Experience translating requirements into SOWs and actionable timelines; cross-functional collaboration.

Responsibilities

• Support the Contracting Officer across the full procurement lifecycle, including acquisition plans and SOW reviews.
• Track industry responses to RFIs and coordinate Q&A with industry.
• Assist in contracting for conferences, workshops, and events.
• Act as contracting specialist for purchases under 40K, coordinate quotes and PO issuance.
• Perform contract administration tasks, monitor compliance, and process amendments/invoices.
• Create purchase orders and file supporting documents per contract file plan.
• Prepare deviation requests from standard procurement methods when appropriate.
• Maintain contractor databases for invoicing, options, and data requests.
• Process invoices and contract close-out in coordination with the Contracting Officer.
• Support FMS cases and ACSA; assist with NSIP data entry for authorised projects.

Skills

Contracting

SOW development

Procurement

Cross-functional teamwork

English fluency

Education

Bachelor's degree

DAWIA Level II

Master's degree preferred

Tools

CIRIS

NATO FINs

Oracle FINs

Job description

Spektrum supports apex purchasers (NATO, UN, EU and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. The team seeks personnel to support key client projects in Norfolk, VA, onsite.

The role focuses on procurement and contracting activities for NATO ACT initiatives, including pre-award through post-award processes, SOW development, and coordination with cross-functional teams to meet complex acquisition needs.