Senior CVB Administrative Services Lead

City of Grapevine; Grapevine (TX); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Vacation leave

Medical insurance

Dental insurance

Life insurance

Sick leave

Job summary

City of Grapevine is seeking a CVB Administrative Services Manager in Grapevine, TX to lead administrative operations for the CVB and city management. You will supervise staff, develop procedures, and coordinate office services across divisions while aligning with budget constraints and strategic objectives.

The role requires strong leadership, excellent communication, and the ability to manage multiple events and executive projects with autonomy and tact.

Qualifications

• Requires two years of college plus six years administrative or executive secretarial experience.
• Two years of supervisory experience.
• Advanced knowledge of word processing and spreadsheet software.
• Excellent communication and organizational skills; familiarity with city and bureau operations.
• Outgoing, self-motivated with weekend/extended hours flexibility.
• Must pass background checks and have a valid Texas driver's license.

Responsibilities

• Supervises staff and interns; hires, trains, evaluates, and issues disciplinary actions.
• Develops and implements administrative protocols and SOPs.
• Oversees administrative services across CVB divisions.
• Manages office supplies and equipment maintenance.
• Coordinates special events and Board meeting support.
• Prepares reports, maintains files, and tracks projects and minutes.
• Supports Executive Office on special projects and grants coordination.
• Manages lobby staffing for daily operations and events.
• Ensures budget adherence and resource optimization.
• Maintains professional relationships with public and partners.

Skills

Verbal and written communication

Analytical skills

Project and people management

Team player in fast-paced environment

Report writing

MS Office proficiency

Customer service

Independent working

Event coordination

Education

Two years of college

Six years administrative/exec secretarial experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

City of Grapevine is seeking a CVB Administrative Services Manager in Grapevine, TX to lead administrative operations for the CVB and city management. You will supervise staff, develop procedures, and coordinate office services across divisions while aligning with budget constraints and strategic objectives.

The role requires strong leadership, excellent communication, and the ability to manage multiple events and executive projects with autonomy and tact.