Senior Corporate Meetings & Events Planner

Benjamin F Edwards & Co; Clayton (MO); On-site; USD 75,000 - 110,000; Full time

Benefits offered by this job

Health benefits

Dental

Vision

401(k)

Life insurance

Disability

Paid time off

Job summary

Benjamin F. Edwards is seeking a Senior Meeting & Event Planning Specialist to lead planning, coordination, and execution of firm meetings, conferences, and incentive events in St. Louis, MO.

The role collaborates with internal stakeholders, vendors, and attendees to ensure high-quality experiences through strong project management and meticulous logistics. Responsibilities include venue sourcing, travel arrangements, registration management, budget oversight, vendor contracts, and on-site

Qualifications

• Demonstrated ability to plan, coordinate, and execute multiple meetings, conferences, incentive trips, and special events.
• Strong project management and organizational skills with the ability to prioritize deadlines.
• Experience coordinating event logistics including venue sourcing, travel, food & beverage, transportation, and AV services.
• Strong vendor management including negotiating contracts with hotels and venues.
• Proactive, able to resolve issues on-site and maintain professional interactions with executives and attendees.
• Proficiency in Microsoft Office Suite and event registration platforms.

Responsibilities

• Attend and actively participate in event planning meetings.
• Coordinate with sponsors and departments to meet event objectives.
• Research and secure hotel accommodations and venues.
• Assist with travel arrangements for attendees and manage registration.
• Create and manage events in registration platforms and mobile apps.
• Track registrations and generate attendance reports.
• Oversee logistics including contracts, BEOs, catering, transportation, and AV.
• Coordinate communications with attendees, vendors, and home office teams.
• Provide on-site support and troubleshoot issues during events.
• Review invoices and reconcile event expenditures.
• Maintain electronic event files and documentation.
• Coordinate waivers and documents via DocuSign.
• Track budgets and reporting for events.
• Support recognition programs and distribute certificates and awards.

Skills

Project management

Vendor management

Event logistics

Budget administration

Communication

MS Office

Cvent

Travel coordination

Education

Bachelor’s degree; Event Planner Certification CMP/CSEP

Tools

Cvent

Job description

Benjamin F. Edwards is seeking a Senior Meeting & Event Planning Specialist to lead planning, coordination, and execution of firm meetings, conferences, and incentive events in St. Louis, MO.

The role collaborates with internal stakeholders, vendors, and attendees to ensure high-quality experiences through strong project management and meticulous logistics. Responsibilities include venue sourcing, travel arrangements, registration management, budget oversight, vendor contracts, and on-site