Senior Corporate Meeting Planner

Opensity Solutions; Boston (MA); Presencial; USD 60.000 - 80.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off

Descripción de la vacante

Opensity Solutions is seeking an experienced Conference/Meeting Planner to lead planning and execution of high‑profile in‑person, virtual, and hybrid events for a global law firm. You will manage every stage of the event lifecycle, partnering with senior leaders and clients to deliver seamless, memorable experiences.

The role requires 5+ years of event planning experience, strong project management, and expert vendor management.

Formación

• 5+ years of event planning experience in a professional services environment.
• Proven ability to manage multiple complex events with attention to detail.
• Strong project management, organizational, and time management skills.
• Excellent written, verbal, and interpersonal communication.
• Ability to build credibility with senior executives and external clients.

Responsabilidades

• Lead planning, coordination, and execution of in-person, virtual, and hybrid events from concept through post-event review.
• Partner with attorneys, leaders, clients, and vendors to define objectives and develop impactful experiences.
• Serve as the primary contact for stakeholders with a white-glove service approach.
• Manage budgets, timelines, and resources aligned with business objectives.
• Source and negotiate with venues, vendors, caterers, transportation, and production partners.
• Coordinate all event logistics: room setup, A/V, materials, catering, and décor.

Conocimientos

Event planning

Vendor management

Budget management

Project management

Executive meetings

Herramientas

Webinar platforms

Audiovisual tools

Descripción del empleo

About Us

Opensity Solutions is the largest tech‑enabled managed services organization serving leading law firms, financial institutions and professional services firms. At Opensity, we provide integrated operational platforms, automation and advisory services that enable clients to modernize operating models, reduce cost and accelerate growth. Our capabilities include IT and technology solutions, document processing and administrative support, marketing and communications, billing and AP/AR services, records and information governance, workflow automation, consulting and hospitality and facilities services.

Our Mission

Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.

Create Exceptional Experi cereces For a Global Law Firm

We are seeking a highly organized, creative, and client‑focused Conference/Meeting Planner to lead the planning and execution of high‑profile in‑person, virtual, and hybrid events for a leading global law firm.

This role is ideal for an experienced event professional who thrives in a fast‑paced environment, enjoys partnering with senior leaders, and has a passion for delivering seamless, memorable experiences. From executive meetings and client‑facing events to large‑scale conferences and webinars, you will oversee every stage of the event lifecycle, transforming ideas into polished, impactful experiences.

As a trusted advisor to stakeholders across the firm, you will combine strategic thinking, exceptional project management, and meticulous attention to detail to ensure every event reflects the firm's commitment to excellence.

What You'll Do

Lead the planning, coordination, and execution of in‑person, virtual, and hybrid events from concept through post‑event reviewPartner with attorneys, business leaders, clients, and vendors to define event objectives and develop impactful experiencesServe as the primary point of contact for event stakeholders, providing strategic guidance and a white‑glove service approachManage event budgets, timelines, and resources while ensuring alignment with business objectivesSource and negotiate with venues, vendors, caterers, transportation providers, and production partnersConduct site visits and venue assessments, evaluating event logistics, accessibility, and attendee experienceCoordinate all event logistics, including room setup, audiovisual requirements, presentation materials, catering, entertainment, transportation, and décorOversee guest management, registration processes, communications, and day‑of‑event executionManage webinars and virtual events from intake through delivery, including platform setup, stakeholder preparation, rehearsals, and post‑event reportingAnticipate and proactively resolve issues to ensure flawless execution and an exceptional attendee experienceBuild and maintain strong relationships with preferred vendors, venues, and industry partnersMentor and support event coordinators, helping drive consistency and excellence across the event teamEvaluate event success through feedback, reporting, and lessons learned to continuously improve future programs

What You'll Bring

5+ years of event planning experience, preferably within a law firm, professional services firm, or other client‑facing corporate environmentProven success managing multiple complex events simultaneously while maintaining exceptional attention to detailStrong experience coordinating executive‑level meetings, conferences, client events, and virtual programsOutstanding project management, organizational, and time management skillsExceptional written, verbal, and interpersonal communication skillsAbility to build credibility and influence stakeholders at all levels, including senior executives and external clientsStrong negotiation and vendor management experienceComfort working with event technology, webinar platforms, audiovisual solutions, and collaboration toolsAbility to remain calm, flexible, and solution‑oriented in high‑pressure situationsDemonstrated ability to handle sensitive and confidential information with professionalism and discretionCollaborative leadership style with experience mentoring or guiding junior team members

Why You'll Love This Role

High visibility with firm leadership and key client stakeholdersOpportunity to create memorable experiences that strengthen relationships and elevate the firm’s brandExposure to a diverse portfolio of events ranging from executive meetings to large‑scale conferences and virtual programsCollaborative, fast‑paced environment where creativity, innovation, and attention to detail are valuedAbility to make a direct impact on the firm’s client experience and business objectives

Physical Requirements

Ability to lift and move materials weighing up to 40 poundsAbility to transport items using wheeled carts with loads up to 75 poundsAbility to stand, walk, bend, kneel, and sit for extended periods as required during event setup and execution

The Compensation for this role is up to 80K annually and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.

All eligible employees receive access to a comprehensive benefits package, including:

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k) retirement plan
• Paid Time Off (PTO)

#INDHP

Opensity is committed to fostering an inclusive, equitable, and accessible workplace. We believe diverse perspectives strengthen our teams and the work we do for our clients.

Opensity provides equal employment opportunities to all applicants and employees and does not discriminate on the basis of race, colour, religion or creed, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, ancestry, citizenship, disability, family status, marital status, source of income, record of offences, or any other characteristic protected under applicable federal or provincial human rights legislation.

We are committed to fair and barrier free recruitment, selection, and employment practices, and to providing reasonable accommodation throughout the hiring process and employment lifecycle, in accordance with applicable human rights legislation.

Candidates who require accommodation during any stage of the recruitment process are encouraged to advise our Talent team so appropriate support can be provided.