Senior Event Coordinator

K2 Services; New York (NY); Hybrid; USD 48,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

PTO

Job summary

The Senior Event Coordinator at Opensity Solutions will partner with the Senior Event Planner to efficiently coordinate and execute in-person and virtual events for a large global law firm. This hybrid NYC-based position supports venue scouting, logistics, and day-of management, with Tue–Thu in-office and Mon & Fri remote.

The ideal candidate is passionate, detail-oriented, and excels in a collaborative environment with internal and external stakeholders.

Qualifications

• 3+ years of event coordination experience, preferably in a legal or professional services setting.
• Strong written and verbal communication skills.
• Excellent interpersonal abilities and collaboration with internal/external stakeholders.
• Proven ability to manage multiple tasks and priorities under pressure.
• Ability to handle confidential information with discretion.

Responsibilities

• Supports venue scouting, equipment logistics, room setup, and day-of management.
• Nurtures relationships with vendors, venues, and industry contacts for events.
• Coordinates requirements with internal staff, clients, and vendors.
• Prepares guest lists, venue setup, presentation materials, catering, and decor for events.
• Manages on-site logistics, production, and post-event follow-up to maintain high service levels.
• Oversees virtual events/webinars end-to-end, including stakeholder onboarding and tech checks.

Skills

Event coordination

Communication skills

Interpersonal skills

Time management

Confidentiality

Stress resilience

Job description

About Us:

Opensity Solutions is the largest tech‑enabled managed services organization serving leading law firms, financial institutions and professional services firms. At Opensity, we provide integrated operational platforms, automation and advisory services that enable clients to modernize operating models, reduce cost and accelerate growth. Our capabilities include IT and technology solutions, document processing and administrative support, marketing and communications, billing and AP/AR services, records and information governance, workflow automation, consulting and hospitality and facilities services.

Our Mission:

Ourmissionis to providemodernized technology platforms,elevated technology support, andvaluable insights, empoweringour clientsto excel inwhat they do best.

SUMMARY

The Senior Event Coordinator will work closely with the Senior Event Planner to efficiently support the coordination and completion of in-person and virtual events for a large global law firm. An ideal candidate is passionate, detail-oriented, possesses exceptional organizational skills, and thrives in a collaborative environment with internal and external stakeholders. This is a hybrid position in the NYC office (Mon & Fri remote, Tues-Thurs in office)

RESPONSIBILITIES

• Supports all aspects of event planning from venue scouting, equipment logistics, room setup, and day of management and assistance
• Nurture relationships with vendors, venues, and other industry contacts while supporting all logistical aspects of all event planning & coordination
• Work with internal staff, clients, and vendors to coordinate and establish the requirements for an event
• Support in planning and facilitating logistics for all events, including preparing guest lists, venue preparation, presentation materials, catering, entertainment, transportation, equipment, and decor
• Support on-site preparations, production, and event breakdown; and ensure consistent, high-level service throughout all phases of event coordination
• Manage virtual events/webinars from end-to-end (i.e. stakeholder-intake, tech runs, event follow up)

REQUIREMENTS

• 3 years’ experience in a similar role, preferably in a law firm environment
• Technologically adept
• Excellent written and verbal communication skills
• Strong interpersonal skills
• Ability to organize, prioritize, and coordinate multiple aspects of an event
• Maintain confidential information
• Ability to excel under pressure and provide quality work product
• Work productively and cooperatively with other employees

The Compensation range for this role is up to 80,000 per year. Actual compensation within that range will be dependent upon the individual’s location, skills, experience and qualifications.

All eligible employees receive access to a comprehensive benefits package, including:

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k) retirement plan
• Paid Time Off (PTO)

Opensity is committed to fostering an inclusive, equitable, and accessible workplace. We believe diverse perspectives strengthen our teams and the work we do for our clients.

Opensity provides equal employment opportunities to all applicants and employees and does not discriminate on the basis of race, colour, religion or creed, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, ancestry, citizenship, disability, family status, marital status, source of income, record of offences, or any other characteristic protected under applicable federal or provincial human rights legislation.

We are committed to fair and barrier free recruitment, selection, and employment practices, and to providing reasonable accommodation throughout the hiring process and employment lifecycle, in accordance with applicable human rights legislation.

Candidates who require accommodation during any stage of the recruitment process are encouraged to advise our Talent team so appropriate support can be provided.

Opensity is committed to fostering an inclusive, equitable, and accessible workplace. We believe diverse perspectives strengthen our teams and the work we do for our clients.

Opensity provides equal employment opportunities to all applicants and employees and does not discriminate on the basis of race, colour, religion or creed, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, ancestry, citizenship, disability, family status, marital status, source of income, record of offences, or any other characteristic protected under applicable federal or provincial human rights legislation.

We are committed to fair and barrier free recruitment, selection, and employment practices, and to providing reasonable accommodation throughout the hiring process and employment lifecycle, in accordance with applicable human rights legislation.

Candidates who require accommodation during any stage of the recruitment process are encouraged to advise our Talent team so appropriate support can be provided.