Senior Corporate Legal Assistant & Client Relations

Day Pitney LLP; Boston (MA); On-site; USD 80,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) retirement plan

Paid time off

Job summary

Day Pitney LLP in Boston seeks a Legal Assistant to manage and process administrative and client information, supporting timekeepers and the virtual support team while ensuring compliance with firm policies and procedures. The role emphasizes professionalism, client confidentiality, and precise document handling.

The successful candidate will draft and edit a variety of documents, manage files and workflows, and coordinate with timekeepers to meet close deadlines.

Qualifications

• Minimum five years of legal secretarial experience.
• Experience handling a wide range of administrative tasks and travel arrangements.

Responsibilities

• Type, edit, format and proofread a variety of moderate to complex documents
• Independently perform full range of administrative support
• File management and organization using established firm protocols (FileSite, document naming)
• Delegate work to firm resources to complete assignments
• Assemble documents for client transactions and filings with agencies
• Monitor month-end closing schedule and remind timekeepers to release time in InTapp
• Edit billing narratives per firm standards in CMS or Prebill Viewer
• Manage client/matter intake and maintain matters in Virtual Files
• Use firm tools to locate information (rates, discounts, etc.)
• Use QuickLook to obtain financial information
• Basic Lexis/internet research as needed
• Collaborate with timekeepers and other assistants to meet deadlines
• Remind timekeepers of deadlines and anticipate needs

Skills

Legal secretarial experience

Microsoft Office

Time management

Client service

Multitasking

Tools

CMS

FileSite

InTapp

PDF scanning

Job description

Day Pitney LLP in Boston seeks a Legal Assistant to manage and process administrative and client information, supporting timekeepers and the virtual support team while ensuring compliance with firm policies and procedures. The role emphasizes professionalism, client confidentiality, and precise document handling.

The successful candidate will draft and edit a variety of documents, manage files and workflows, and coordinate with timekeepers to meet close deadlines.