Senior Coordinator, Accommodations - LA28 Olympic & Paralympic Games

wwecorp; Los Angeles (CA); On-site; USD 26,000 - 34,000; Full time

Job summary

On Location is seeking an Accommodation Coordinator to manage hotel coordination for the Los Angeles 2028 Olympic/Paralympic Games. You will liaise with hoteliers, coordinate contracting and inventory, and serve as the first point of contact for the Games’ accommodation team.

The role requires a Bachelor’s in Hospitality and 2+ years in events/travel/hospitality, with fluency in English and willingness to travel as needed. This on-site position offers competitive hourly pay and benefits.

Qualifications

• Bachelor's Degree in Hospitality or a related field.
• Minimum of 2+ years in events, travel, and/or hospitality.
• Experience handling groups allotments, rooming lists and group billing.
• Fluency in English.

Responsibilities

• Daily auditing of systems.
• Daily review of sales proposal status.
• Input of bookings in ACM system.
• Weekly rate checks on competitors and OTA websites.
• Contract management- organization and calendar management of payments, attrition, cancellation, cutoff dates.
• Take meeting notes and share tasks coming out of meetings.
• Site visit requests coordination.
• Collect and submit invoices.
• Payment tracking to ensure hotels are paid on time.
• Connect with WFO on ad hoc groups rooming list, payments, etc.
• Stand up and maintain hotel materials/spreadsheets (amenities, meeting space, menus, pictures, etc.).
• Work in various systems to record, process, and manage hotel inventories and reservations.

Skills

Fluency in English

Event coordination

Hospitality knowledge

Education

Bachelor's Degree in Hospitality or related field

Job description

Who We Are:

On Location is a global leader in premium experiential hospitality, offering ticketing, curated guest experiences, live event production and travel management across sports, entertainment, fashion and culture. On Location provides unrivaled access for corporate clients and fans looking for official, immersive experiences at marquee events, including the Olympic and Paralympic Games, FIFA World Cup 2026, Super Bowl, NCAA Final Four, and more. An official partner and/or service provider to over 150 iconic rights holders, such as the IOC (the Milano Cortina 2026 and Los Angeles 2028 Olympic Games), FIFA, NFL, NCAA, UFC, WWE, and PGA of America, the company also owns and operates a number of its own unique experiences. On Location is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO), a premium sports and entertainment company.

TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world's premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world's premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality.

Overall Scope of Role

The Accommodation Coordinator is responsible for the coordinating of the accommodation aspects of the Los Angeles 2028 Olympic/Paralympic Games.

The role successfully liaises with hoteliers to coordinate contracting and inventory management as well as being the first point of contact for the Games' time Los Angeles 2028 Olympic/Paralympics Accommodation team.

The individual must be able to effectively interact with various Functional Areas and liaise between the On Location sales team in various offices as it relates to client needs for the Olympics & Paralympics.

Primary Responsibilities include handling multiple tasks and projects, anticipating event needs, discerning work priorities, and meeting deadlines with minimal supervision.

Essential Functions & Responsibilities

Primary Responsibilities

• Daily auditing of systems
• Daily review of sales proposal status
• Input of bookings in ACM system
• Weekly rate checks on competitors and OTA websites
• Contract management- organization and calendar management of payments, attrition, cancellation, cutoff dates
• Take meeting notes and share tasks coming out of meetings
• Site visit requests coordination
• Collect and submit invoices
• Payment tracking to ensure hotels are paid on time
• Connect with WFO on ad hoc groups rooming list, payments, etc.
• Stand up and maintain hotel materials/spreadsheets (amenities, meeting space, menus, pictures, etc.)
• Work in various systems to record, process, and manage hotel inventories and reservations.

Other Duties & Responsibilities

This job description is not designed to cover or contain a comprehensive listing of the employee's activities, duties, or responsibilities for this job. Duties, obligations, and activities may change at any time with or without notice.

Travel

Must be adaptable with work and travel schedule and be available to travel for work during holidays

Qualifications

Required Education and/or Experience, Knowledge, Skills, and Abilities

Bachelor's Degree in Hospitality or a related field, or equivalent experience required

Minimum of 2+ years in the events, travel, and/or hospitality industry

Experience in handling groups allotments, rooming lists and group billing

Fluency in English

Preferred Education and/or Experience, Knowledge, Skills, and Abilities

Exceptional interpersonal skills - a collaborative style and ability to communicate effectively at all levels with strong oral, written, and presentation skills.

A continual drive for self-development and discovering better means of accomplishing both personal and professional goals.

Experience in sports and/or event operations

Travel & Hospitality experience

Per local requirements and in the interest of transparency, the hourly rate shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. The company strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.

Hiring Rate Minimum: $18.75 hourly (minimum will not fall below the applicable state/local minimum wage thresholds)

Hiring Rate Maximum: $25.00 hourly

TKO is an Equal Opportun