Senior Coordinator, Accommodations

On Location LA, LLC; Los Angeles (CA); On-site; USD 56,000 - 75,000; Full time

Job summary

On Location LA, LLC is seeking an Accommodation Coordinator to manage the Los Angeles 2028 Olympic/Paralympic Games housing program. You will coordinate hotel contracts, inventory, and payments, acting as the main liaison between hotels, the On Location sales team, and the Games’ Accommodation unit to ensure seamless rooming and guest experiences.

The role requires at least 2 years in events/hospitality, aBachelor’s degree in hospitality or a related field, and strong English communication.

Qualifications

• Bachelor's Degree in Hospitality or a related field is required.
• Minimum of 2+ years in the events, travel, and/or hospitality industry.
• Experience in handling groups allotments, rooming lists and group billing.
• Fluency in English

Responsibilities

• Daily auditing of systems.
• Daily review of sales proposal status.
• Input of bookings in ACM system.
• Weekly rate checks on competitors and OTA websites.
• Contract management- organization and calendar management of payments, attrition, cancellation, cutoff dates.
• Take meeting notes and share tasks coming out of meetings.
• Site visit requests coordination.
• Collect and submit invoices.
• Payment tracking to ensure hotels are paid on time.

Skills

Fluency in English

Interpersonal skills

Communication

Education

Bachelor's Degree in Hospitality or related field

Job description

Who We Are:

On Location is a global leader in premium experiential hospitality, offering ticketing, curated guest experiences, live event production and travel management across sports, entertainment, fashion and culture. On Location provides unrivaled access for corporate clients and fans looking for official, immersive experiences at marquee events, including the Olympic and Paralympic Games, FIFA World Cup 2026, Super Bowl, NCAA Final Four, and more. An official partner and/or service provider to over 150 iconic rights holders, such as the IOC (the Milano Cortina 2026 and Los Angeles 2028 Olympic Games), FIFA, NFL, NCAA, UFC, WWE, and PGA of America, the company also owns and operates a number of its own unique experiences. On Location is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO), a premium sports and entertainment company. TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world’s premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world’s premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality.

Overall Scope of Role

The Accommodation Coordinator is responsible for the coordinating of the accommodation aspects of the Los Angeles 2028 Olympic/Paralympic Games. The role successfully liaises with hoteliers to coordinate contracting and inventory management as well as being the first point of contact for the Games’ time Los Angeles 2028 Olympic/Paralympics Accommodation team. The individual must be able to effectively interact with various Functional Areas and liaise between the On Location sales team in various offices as it relates to client needs for the Olympics & Paralympics.

Primary Responsibilities

Primary Responsibilities include handling multiple tasks and projects, anticipating event needs, discerning work priorities, and meeting deadlines with minimal supervision.

• Daily auditing of systems


• Daily review of sales proposal status


• Input of bookings in ACM system


• Weekly rate checks on competitors and OTA websites


• Contract management- organization and calendar management of payments, attrition, cancellation, cutoff dates


• Take meeting notes and share tasks coming out of meetings


• Site visit requests coordination


• Collect and submit invoices


• Payment tracking to ensure hotels are paid on time


• Connect with WFO on ad hoc groups rooming list, payments, etc.


• Stand up and maintain hotel materials/spreadsheets (amenities, meeting space, menus, pictures, etc.)


• Work in various systems to record, process, and manage hotel inventories and reservations.

Other Duties & Responsibilities

This job description is not designed to cover or contain a comprehensive listing of the employee's activities, duties, or responsibilities for this job. Duties, obligations, and activities may change at any time with or without notice.

Travel

Must be adaptable with work and travel schedule and be available to travel for work during holidays

Qualifications Required

Education and/or Experience, Knowledge, Skills, and Abilities Bachelor's Degree in Hospitality or a related field, or equivalent experience required Minimum of 2+ years in the events, travel, and/or hospitality industry Experience in handling groups allotments, rooming lists and group billing Fluency in English

Preferred Education and/or Experience, Knowledge, Skills, and Abilities

Exceptional interpersonal skills - a collaborative style and ability to communicate effectively at all levels with strong oral, written, and presentation skills. A continual drive for self-development and discovering better means of accomplishing both personal and professional goals. Experience in sports and/or event operations Travel & Hospitality experience Per local requirements and in the interest of transparency, the hourly rate shown below reflects the prevalent current hiring range for this position.

Hiring Rate

The company strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings. Hiring Rate Minimum: $56,250 annually (minimum will not fall below the applicable State/local minimum salary thresholds) Hiring Rate Maximum: $75,000 annually

Equal Opportunity Employer

TKO is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws regarding non-discrimination in employment. TKO makes employment decisions based on merit and qualifications, without considering an employee’s or applicant’s race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, marital status, veteran status, or any other basis prohibited under federal, state or local laws governing non-discrimination in employment in every location in which the Company has facilities. TKO also provides reasonable accommodations for qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable state or local laws.

About WWE

WWE® is an integrated media organization and the recognized global leader in sports entertainment. The company consists of a portfolio of businesses that create and deliver original content 52 weeks a year to a global audience. WWE is committed to family-friendly entertainment on its television programming, premium live events, digital media, and publishing platforms. WWE’s TV-PG programming can be seen in more than 1 billion households worldwide in more than 20 languages through world-class distribution partners including NBCUniversal, The CW and Netflix. In the United States, NBCUniversal’s streaming service, Peacock, is the exclusive home to all premium live events, a variety of original programming and a massive video-on-demand library. Netflix is the exclusive home for WWE programming around the world, other than select international markets. WWE is part of TKO Group Holdings (NYSE: TKO). Additional information on WWE can be found at wwe.com and corporate.wwe.com.

About UFC

UFC® is the world’s premier mixed martial arts organization (MMA), with more than 700 million fans and approximately 290 million social media followers. The organization produces more than 40 live events annually in some of the most prestigious arenas around the world while broadcasting to over 975 million households across more than 170 countries. UFC’s athlete roster features the world’s best MMA athletes representing more than 80 countries. The organization’s digital offerings include UFC FIGHT PASS®, one of the world’s leading streaming services for combat sports. UFC is part of TKO Group Holdings (NYSE: TKO) and is headquartered in Las Vegas, Nevada. For more information, visit UFC.com and follow UFC at Facebook.com/UFC and @UFC on X, Snapchat, Instagram, and TikTok: @UFC.

About IMG

IMG is a leading global sports marketing agency, specializing in media rights management and sales, multi-channel content production and distribution, brand partnerships, strategic consulting, digital services, and events management. It powers growth of revenues, fanbases and IP for more than 200 federations, associations, events, and teams, including the National Football League, English Premier League, International Olympic Committee, National Hockey League, Major League Soccer, ATP and WTA Tours, the AELTC (Wimbledon), Euroleague Basketball, CONMEBOL, DP World Tour, and The R&A, as well as UFC, WWE, and PBR. IMG is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO), a premium sports and entertainment company.

About PBR

PBR is the world’s premier bull riding organization. More than 1,000 bull riders compete in more than 200 events annually across the televised PBR Unleash The Beast tour (UTB), which features the top bull riders in the world; the PBR Pendleton Whisky Velocity Tour (PWVT); the PBR Touring Pro Division (TPD); and the PBR’s international circuits in Australia, Brazil, and Canada. In 2022, PBR launched the nationally televised PBR Teams league—eight teams of the world’s best bull riders competing for a new championship expanding to 10 teams in 2024—as well as the PBR Challenger Series with more than 60 annual events nationwide. The organization’s digital assets include PBR RidePass on Pluto TV, which is home to Western sports. PBR is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO), a premium sports and entertainment company. For more information, visit PBR.com, or follow on Facebook at Facebook.com/PBR, X at X.com/PBR, and YouTube at YouTube.com/PBR.

About On Location

On Location is a global leader in premium experiential hospitality, offering ticketing, curated guest experiences, live event production and travel management across sports, entertainment, fashion and culture. On Location provides unrivaled access for corporate clients and fans looking for official, immersive experiences at marquee events, including the Olympic and Paralympic Games, FIFA World Cup 2026, Super Bowl, NCAA FinalFour, and more. An official partner and/or service provider to over 150 iconic rights holders, such as the IOC (the Milano Cortina 2026 and Los Angeles 2028 Olympic Games), FIFA, NFL, NCAA, UFC, WWE, and PGA of America, the company also owns and operates a number of its own unique experiences. On Location is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO), a premium sports and entertainment company.

About Zuffa Boxing

Zuffa Boxing is a joint venture between TKO Group Holdings, Inc. ("TKO") (NYSE: TKO) and Sela, the entertainment conglomerate. TKO serves as managing partner, providing day-to-day operational expertise, management, and oversight of the promotion, with executive leadership anchored by UFC President and CEO Dana White and WWE President and TKO Board Member Nick Khan. The promotion aims to reimagine the sport of boxing by evolving the current model to restore the sport’s rightful place in the forefront of the global sports ecosystem. For more information, follow @Zuffa_Boxing on X; and @ZuffaBoxing on Snapchat, Instagram, Threads, and TikTok.