Subcontract Specialist

RSI; Oak Ridge (TN); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Generous PTO plan

Paid holidays

401K with 100% match up to 4%

Immediate vesting of benefits

Job summary

A contract management firm in Oak Ridge, Tennessee, seeks a Senior Contracts Specialist for full-time employment. The role involves managing contracts for federal projects, including creating and negotiating contracts, and providing administrative support. The ideal candidate has a Bachelor's degree and at least 5 years of federal contract management experience, along with strong communication and organizational skills.

Qualifications

• 5+ years’ experience in federal contract administration, subcontract administration, and/or procurement.
• Ability to navigate a fast-paced environment while managing competing priorities.
• Must be a U.S. citizen and able to obtain clearance if necessary.

Responsibilities

• Compile and issue Request for Proposal and Request for Quote packages.
• Negotiate price and terms with subcontractors and suppliers.
• Administer subcontract during performance, ensuring compliance.
• Track prime contract and subcontractor funding and performance.

Skills

Attention to detail

Organizational skills

Communication skills

Understanding of legal terminology

Understanding of FAR and DFARS

Interpersonal skills

Ability to work independently

Contract management experience

Proficiency in Microsoft Office

Experience with Deltek Costpoint

Education

Bachelor’s degree in business or related field

Tools

Deltek Costpoint

Job description

About RSI

RSI is a dynamic group of companies that has provided services to major federal clients and Fortune 500 engineering and construction companies since 1996. We have experience in complex, highly regulated markets providing environmental, nuclear, construction management, project delivery, and specialty professional services while maintaining an excellent safety record. We offer a full range of benefits including a generous PTO plan, paid holidays, medical, dental, vision, 401K (100% match up to 4% eligible compensation) and 100% immediate vesting, basic and supplemental life insurance, and short- and long-term disability.

RSI is headquartered in Oak Ridge, Tennessee, and is a wholly owned operating company of ASRC Industrial (AIS). AIS is a wholly owned operating company of Arctic Slope Regional Corporation (ASRC), an Alaska Native Corporation (ANC). Through ASRC, we are a certified Minority Business Enterprise (MBE) and Small Disadvantaged Business (SDB), and we also offer 8(a) options.

Position Summary

RSI is currently recruiting a full-time Senior Contracts Specialist in its Oak Ridge, Tennessee office.

Primary Responsibilities

• Compile and issue Request for Proposal and Request for Quote packages
• Create and issue basic materials purchase orders to suppliers
• Create and issue a wide range of subcontracts to service, engineering, and construction providers
• Request, review and analyze contractor cost proposals to determine reasonableness and acceptability of proposed costs
• Understand, oversee, and monitor flow down requirements from prime contracts with customers
• Negotiate price and terms with subcontractors and suppliers
• Administer subcontract during performance including receipt, review, and dispositioning subcontractor requests for equitable adjustment and resolution of claims as well as ensuring payment is in accordance with the subcontract terms
• Complete company credit application requests as needed
• Conduct subcontract closeout activities as needed
• Review and approve insurance certificates to ensure compliance with company requirements
• Track prime contract and subcontractor funding, period of performance and other relevant information
• Provide various types of administrative support to members of the RSI team when needed
• Assist with review of procurement policies and procedures, helping with updates as needed
• Monitor changes to FAR and other related federal requirements

Job Knowledge/Qualifications

• Strong attention to detail and propensity for accuracy
• Demonstrated administrative and organizational skills
• Strong written and verbal communication skills
• Understanding of basic legal terminology and legal concepts within terms and conditions
• Understanding of Federal Acquisition Regulation (FAR) and FAR Supplements, including Defense Federal Acquisition Regulation Supplement (DFARS) and Department of Energy Acquisition Regulation (DEAR)
• Ability to exhibit professionally sound interpersonal skills with subcontractors and customers
• Ability to work in fast-paced environment and handle competing priorities
• Ability to perform work independently with minimal management oversight
• Federal procurement, contract management and/or legal experience
• Proficient in Microsoft Office Suite
• Experience with Deltek Costpoint is desired

Required Education and Experience

• Bachelor’s degree in business or related field
• Minimum of 5 years’ experience in federal contract administration, subcontract administration and/or procurement

Clearance and Health Regiments

• Criminal Background Check
• Pre-placement Drug Screening
• Must be able to obtain a clearance if necessary
• Must be a U.S. Citizen

EEO Statement

ASRC Industrial (AIS) and its operating companies affords equal opportunity in employment to all individuals regardless of race, color, religion, sex, age, national origin, pregnancy, familial status, disability status, veteran status, citizenship status, genetic information or any other characteristic protected under Federal, State or Local law. AIS is an Equal Opportunity Employer.

Seniority level: Mid-Senior level

Employment type: Full-time

Job function: General Business