Project Coordinator - Westminster, CO

RSI; Westminster (CO); Sur place; USD 55 000 - 60 000; Plein temps

Avantages offerts par ce poste

PTO plan

FEHB medical

401K (100% match)

Life insurance

Short/long-term disability

Paid holidays

Résumé du poste

RSI is seeking a highly organized Project Coordinator in Westminster, CO to support the Information Management Director and team. The role involves coordinating projects, tracking schedules, preparing reports, and maintaining documentation while handling calendar management and communications with stakeholders.

The successful candidate will be detail-oriented, proactive, and able to manage competing priorities with confidentiality.

Qualifications

• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to coordinate multiple projects and teams.
• Discretion with confidential information.
• Proficiency with Microsoft Office and collaboration tools.

Responsabilités

• Provide project coordination and administrative support to the Information Management Director and team.
• Coordinate project activities, schedules, milestones, and deliverables; maintain trackers.
• Prepare and distribute status reports, meeting materials, and presentations.
• Schedule meetings, manage calendars, and coordinate travel and expenses.
• Support planning and execution, identify scheduling issues, and escalate as needed.
• Maintain organized project files and documentation in line with procedures.
• Collaborate with internal departments to facilitate communications and actions.

Description du poste

About RSI

RSI is a dynamic group of companies that has provided services to major federal clients and Fortune 500 engineering and construction companies since 1996. We have experience in complex, highly regulated markets providing environmental, nuclear, construction management, project delivery, and specialty professional services while maintaining an excellent safety record.

About RSI

RSI is a dynamic group of companies that has provided services to major federal clients and Fortune 500 engineering and construction companies since 1996. We have experience in complex, highly regulated markets providing environmental, nuclear, construction management, project delivery, and specialty professional services while maintaining an excellent safety record.

We offer a full range of benefits including a generous PTO plan, paid holidays, FEHB medical, dental, vision, 401K (100% match up to 4% eligible compensation) and 100% immediate vesting, basic and supplemental life insurance, and short- and long-term disability.

RSI is headquartered in Oak Ridge, Tennessee, and is a wholly owned operating company of ASRC Industrial (AIS). AIS is a wholly owned operating company of Arctic Slope Regional Corporation (ASRC), an Alaska Native Corporation (ANC). Through ASRC, we are a certified Minority Business Enterprise (MBE) and Small Disadvantaged Business (SDB), and we also offer 8(a) options.

Position Summary

RSI is recruiting for a Project Coordinator who will provide project coordination and administrative support to the Information Management Director and the Information Management organization. This position assists with coordinating projects, tracking schedules and deliverables, preparing reports and maintaining project documentation, and facilitating communication across teams and functional areas. The position also provides administrative support, including coordinating meetings, managing calendars and schedules, preparing correspondence and presentations, maintaining files and records, and supporting day-to-day departmental operations. The successful candidate is organized, detail-oriented, proactive, and able to manage competing priorities while maintaining confidentiality and delivering quality work.

Job Title: Project Coordinator

Location(s): Westminster, CO

Status: Full-Time

FLSA: Exempt

Hiring Range: $ 55,000.00 – 60,000.00 per year. (The anticipated starting salary is based on the posted minimum requirements for this position. The offered salary will be based upon the selected applicant’s education, training, and experience.)

This position is required to travel less than 5% of the time.

Essential Duties And Responsibilities

• Provide project coordination and administrative support to the Information Management Director and Information Management organization, supporting department initiatives, projects, and operational priorities.
• Coordinate project activities, schedules, milestones, deliverables, and action items; maintain project trackers and follow up with responsible parties to support timely completion.
• Prepare, maintain, and distribute project documentation, status reports, meeting materials, presentations, correspondence, and other organizational communications.
• Schedule and coordinate meetings, workshops, and working sessions, including calendar management, meeting invitations, agenda preparation, material distribution, meeting notes, and action-item tracking.
• Support project planning and execution by coordinating resources, gathering information, monitoring progress, identifying potential scheduling or coordination issues, and escalating concerns to the appropriate individual.
• Maintain organized project files, shared resources, trackers, and documentation in accordance with established information management, records management, and document control practices.
• Assist with the coordination and documentation of information management activities, processes, procedures, and initiatives, including tracking assignments and supporting the development and maintenance of process documentation.
• Provide administrative support to the Information Management Director, including calendar coordination, correspondence, meeting preparation, travel arrangements, expense documentation, and other administrative activities as needed.
• Coordinate with internal departments and functional support groups, and other stakeholders, to facilitate communication and completion of assigned activities.
• Assist with collecting, organizing, and compiling project, operational, and performance data for reporting, presentations, and management review.
• Support project kickoff, status review, lessons learned, and closeout activities by coordinating participants, documenting outcomes, and tracking follow-up actions.
• Handle sensitive and confidential information appropriately and exercise discretion when coordinating communications and maintaining departmental documentation.
• Perform other duties as assigned.

Required Education And Years Of Relevant Experience

• Vocational/technical school diploma or associate degree preferred. A bachelor's degree is desirable. Relevant work experience may be considered in lieu of formal education.
• Minimum of 3 years of job-related experience in project coordination, administrative support, office operations, or a related field. Experience supporting multiple projects, teams, or department leadership is preferred.

Licenses and Certifications

• Valid Driver’s License
• No professional certification required. Project coordination, project management, or administrative support training is preferred.

Required Skills And Abilities

• Excellent organizational, project coordination, and time management skills, with the ability to manage multiple assignments and competing priorities while meeting deadlines.
• Strong administrative skills, including calendar management, meeting coordination, correspondence, document preparation, and maintaining organized files and records.
• Strong written and verbal communication skills, including the ability to communicate professionally with employees, management, and internal stakeholders.
• Excellent attention to detail and commitment to accuracy, consistency, and quality in all work products.
• Ability to track project schedules, milestones, deliverables, assignments, and action items and follow up to support timely completion.
• Demonstrated ability to collaborate effectively across teams, departments, and functional groups.
• Strong customer service and interpersonal skills, with a professional and responsive approach to supporting internal customers and stakeholders.
• Ability to work independently, anticipate needs, exercise sound judgment, and take initiative while recognizing when to seek direction or elevate issues.
• Ability to organize, compile, and summarize information and prepare reports, presentations, meeting materials, and other documentation.
• Ability to handle sensitive and confidential information with discretion and appropriate judgment.
• Flexibility and adaptability when responding to changing priorities, schedules, and organizational needs.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Microsoft Teams, with experience using SharePoint and other collaboration or document management tools.
• Strong problem‑solving skills and the ability to identify issues, recommend solutions, and coordinate follow‑up activities.

Clearance And Health Requirements

• Criminal Background Check
• Pre‑placement Drug Screening
• Fit for Duty Test (if applicable)

Essential Physical Requirements

Sedentary: Work involves exerting up to 10 pounds of force occasionally or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. Jobs may be defined as sedentary when walking and standing are required only occasionally, and all other sedentary criteria are met.

Job Posting Close Date

November 20, 2026

EEO Statement

ASRC Industrial (AIS) and its operating companies affords equal opportunity in employment to all individuals regardless of race, color, religion, sex, age, national origin, pregnancy, familial status, disability status, veteran status, citizenship status, genetic information or any other characteristic protected under Federal, State or Local law. AIS is an Equal Opportunity Employer.

ASRC Industrial, (“AIS”), and its Operating Companies will never ask job candidates for sensitive personal information (such as Social Security numbers, banking details, or payment of any kind) during the hiring process. If you receive unsolicited communications from individuals claiming to represent ASRC Industrial using non-official email addresses (e.g., not from @asrcindustrial.com), please report the message and do not engage. Official job postings can always be found on our website: asrcindustrial.com/careers/ or