Contract Specialist III

Commonwealth of Massachusetts; Hathorne (MA); Hybrid; USD 71,000 - 102,000; Full time

Benefits offered by this job

Hybrid work schedule

Direct deposit

Job summary

Commonwealth of Massachusetts is seeking a Contract Specialist III for the Department of Developmental Services in the Northeast Regional Office. The CS III will ensure compliance with statutes, regulations, rules, and policies, while engaging in ongoing coordination with supervisors and area staff on contracts, POS planning, and provider spending.

Responsibilities include developing unit allocations, reviewing contracts, inputting data into MMARS/ICMS, and maintaining billing accuracy.

Qualifications

• Knowledge of basic accounting principles / practices and business contracts terminology, codes, symbols, and standard abbreviations.
• Capability to understand, explain and apply the laws, rules, regulations, policies, procedures, specifications, standards, and guidelines governing assigned unit activities.
• Ability to read, interpret, and analyze documents such as contracts, leases, etc. and determine applicability of contract data, and draw conclusions by make appropriate recommendations.
• Exercise sound judgement and discretion in handling confidential information.
• Communicate effectively in oral and written expression and accurately records information provided and prepares general written reports.

Responsibilities

• Participate in the process of developing unit allocations for the new fiscal year with the Area Director and the provider.
• Review contract documents for accuracy and thoroughness and ensure proper documentation is attached.
• Prepare and review the Input sheet using the information from the Service Summary Form or Contract Form to input the contract information into MMARS.
• Work with Area Director on updating ALTR site information for amendments and at the beginning of the fiscal year.
• Input updated information from the ALTR worksheet into ICMS and send provider the reports which will establish the Service Summary Form.
• Ensure contracts in MMARS have been filtered into the EIM process if not work with Billing Dept on any issues.
• Maintain ICMS database making sure all contracts are entered and accurate.
• Ensure billing is done on a timely basis and confirm balances and funds to cover billing are adequate.
• Reconcile Area POS tracking by running reports from FMIS and cross reference with MMARS.
• Run Authorization reports in FMIS to make sure information is accurate and the amendment will be processed or not.
• Clean up authorizations that will not be used in the fiscal year.
• Assist Providers with any questions regarding funding, payments, etc .
• Monitor utilization throughout the year using the various reports from EIM-Warehouse-FMIS.
• Communicate with Area Director on a regular basis and set up monthly meetings to ensure the Area budget is on track.
• Verify all contracts (especially new contracts) are uploaded to EIM and adjust accordingly (new rates start date-check billing-current/prior-adjust mapping rules update percentages%)
• Determine throughout the year billing discrepancies between MMARS and EIM
• Assist New Providers with EIM Training when necessary
• Process manual payments in MMARS when necessary

Skills

Accounting basics

Legal/regulatory knowledge

Contract analysis

Confidentiality

Communication

Education

Bachelor's degree in business administration, management or related field

Job description

An Official website of the Commonwealth of Massachusetts

Job Description - Contract Specialist III (260005SC)

Job Description

Contract Specialist III - ( 260005SC )

Description

The Department of Developmental Services (DDS) is seeking a motivated and experiencedContract Specialist III(CS III)to work in the Northeast Regional Office in the ContractsUnit. The CS III will ensure compliance with all statutes, regulations, rules, and policies.

This position will have continuous communication and physical meetings on a regular basis with the Contract Supervisor, Contract Manager and Area Director or designee, Assistant Director and/or other Area Office Staff involved in the contracting/engagement process to review the status of engagement allocations, Purchase of Services (POS) plan, and provider spending to ensure that all have knowledge of accurate fiscal data.

Responsibilities:

• Participate in the process of developing unit allocations for the new fiscal year with the Area Director and the provider.
• Review contract documents for accuracy and thoroughness and ensure proper documentation is attached.
• Prepare and review the Input sheet using the information from the Service Summary Form or Contract Form to input the contract information into MMARS
• Work with Area Director on updating ALTR site information for amendments and at the beginning of the fiscal year
• Input updated information from the ALTR worksheet into ICMS and send provider the reports which will establish the Service Summary Form.
• Ensure contracts in MMARS have been filtered into the EIM process if not work with Billing Dept on any issues.
• Maintain ICMS database making sure all contracts are entered and accurate.
• Ensure billing is done on a timely basis and confirm balances and funds to cover billing are adequate.
• Reconcile Area POS tracking by running reports from FMIS and cross reference with MMARS
• Run Authorization reports in FMIS to make sure information is accurate and the amendment will be processed or not.
• Clean up authorizations that will not be used in the fiscal year
• Assist Providers with any questions regarding funding, payments, etc .
• Monitor utilization throughout the year using the various reports from EIM-Warehouse-FMIS
• Communicate with Area Director on a regular basis and set up monthly meetings to ensure the Area budget is on track.
• Verify all contracts (especially new contracts) are uploaded to EIM and adjust accordingly (new rates start date-check billing-current/prior-adjust mapping rules update percentages%)
• Determine throughout the year billing discrepancies between MMARS and EIM
• Assist New Providers with EIM Training when necessary
• Process manual payments in MMARS when necessary

Qualifications Required at Hire:

• Knowledge of basic accounting principles / practices and business contracts terminology, codes, symbols, and standard abbreviations.
• Capability to understand, explain and apply the laws, rules, regulations, policies, procedures, specifications, standards, and guidelines governing assigned unit activities.
• Ability to read, interpret, and analyze documents such as contracts, leases, etc. and the determine applicability of contract data, and draw conclusions by make appropriate recommendations.
• Exercise sound judgement and discretion in handling confidential information.
• Communicate effectively in oral and written expression and accurately records information provided and prepares general written reports.

Schedule:

Full-time 37.5 Hours
Monday - Friday: 8:00 a.m. - 4:00 p.m.
Days Off: Saturday/Sunday

The Department of Developmental Services (DDS) is seeking a motivated and experiencedContract Specialist III(CS III)to work in the Northeast Regional Office in the ContractsUnit. The CS III will ensure compliance with all statutes, regulations, rules, and policies.

This position will have continuous communication and physical meetings on a regular basis with the Contract Supervisor, Contract Manager and Area Director or designee, Assistant Director and/or other Area Office Staff involved in the contracting/engagement process to review the status of engagement allocations, Purchase of Services (POS) plan, and provider spending to ensure that all have knowledge of accurate fiscal data.

Responsibilities:

• Participate in the process of developing unit allocations for the new fiscal year with the Area Director and the provider.
• Review contract documents for accuracy and thoroughness and ensure proper documentation is attached.
• Prepare and review the Input sheet using the information from the Service Summary Form or Contract Form to input the contract information into MMARS
• Work with Area Director on updating ALTR site information for amendments and at the beginning of the fiscal year
• Input updated information from the ALTR worksheet into ICMS and send provider the reports which will establish the Service Summary Form.
• Ensure contracts in MMARS have been filtered into the EIM process if not work with Billing Dept on any issues.
• Maintain ICMS database making sure all contracts are entered and accurate.
• Ensure billing is done on a timely basis and confirm balances and funds to cover billing are adequate.
• Reconcile Area POS tracking by running reports from FMIS and cross reference with MMARS
• Run Authorization reports in FMIS to make sure information is accurate and the amendment will be processed or not.
• Clean up authorizations that will not be used in the fiscal year
• Assist Providers with any questions regarding funding, payments, etc .
• Monitor utilization throughout the year using the various reports from EIM-Warehouse-FMIS
• Communicate with Area Director on a regular basis and set up monthly meetings to ensure the Area budget is on track.
• Verify all contracts (especially new contracts) are uploaded to EIM and adjust accordingly (new rates start date-check billing-current/prior-adjust mapping rules update percentages%)
• Determine throughout the year billing discrepancies between MMARS and EIM
• Assist New Providers with EIM Training when necessary
• Process manual payments in MMARS when necessary

Qualifications Required at Hire:

• Knowledge of basic accounting principles / practices and business contracts terminology, codes, symbols, and standard abbreviations.
• Capability to understand, explain and apply the laws, rules, regulations, policies, procedures, specifications, standards, and guidelines governing assigned unit activities.
• Ability to read, interpret, and analyze documents such as contracts, leases, etc. and the determine applicability of contract data, and draw conclusions by make appropriate recommendations.
• Exercise sound judgement and discretion in handling confidential information.
• Communicate effectively in oral and written expression and accurately records information provided and prepares general written reports.

Schedule:

Full-time 37.5 Hours
Monday - Friday: 8:00 a.m. - 4:00 p.m.
Days Off: Saturday/Sunday

About the Department of Developmental Services:

The mission of the Department of Developmental Services (DDS) is to create innovative and genuine opportunities for individuals with intellectual and developmental disabilities including Autism Spectrum Disorder to participate fully and contribute meaningfully to their communities as valued members. DDS serves over 43,000 vulnerable individuals throughout their lifetimes, providing a spectrum of day, employment, and residential supports. The agency directly oversees and manages $3 billion in public funds ($2.7B+ operating budget) and approximately 5,500 staff, the largest state employee workforce of any agency in the Massachusetts executive branch of government.

For more information about our agency and programs visit: www.mass.gov/dds

Pre-Hire Process:

Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Record Law and may be published on the Commonwealth's website.

Education, licensure, and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines.

Recommended candidates must successfully complete pre-employment screening which includes:

• Commission for the Protection of Persons with Disabilities (CPPD) Abuse Registry Search: https:cppdmass.gov
• Criminal background check (CORI) by regulations set forth by the Executive Office of Health and Human Services. http://www.mass.gov/hhs/cori
• National Background Checks, Chapter 234 of the Acts of 2014, conduct fingerprint-based check. https://www.mass.gov/lists/dds-fingerprint-background-checks

ADA Reasonable Accommodation:

If you require a reasonable accommodation with the application/interview process, please contact us at: EOHHS Candidate ADA Requests

For technical help with Mass Careers, including logging into your profile and/or resetting your password, please call the Employee Service Center at617-979-8500for assistance.

For questions regarding this requisition, please contact the Executive Office of Health and Human Services Human Resources at 1-800- 510-4122 Ext. #4.

ALL EMPLOYEES ARE PAID ON A BI-WEEKLY BASIS AND MUST HAVE DIRECT DEPOSIT

Qualifications

First consideration will be given to those applicants that apply within the first 14 days.

Minimum Entrance Requirements:

Applicants must have at least (A) three years of full-time, or equivalent part-time, professional or technical experience in business administration, management or public administration, the major duties of which included contract management or contract administration and (B) of which at least one year must have been in a supervisory capacity, or (C) any equivalent combination of the required experience and the substitutions below.

Substitutions:

I. A Bachelor's degree with a major in business administration, management, public administration or law may be substituted for a maximum of one year of the required (A) experience.*

II. A Graduate degree with a major in business administration, management, public administration or law may be substituted for a maximum of two years of the required (A) experience.*

*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

NOTE: No substitutions will be permitted for the required (B) experience.

Special Requirements: None.

Salary placement is determined by a combination of factors, including the candidate’s years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division’s Hiring Guidelines. For all bargaining unit positions (non-management), compensation is subject to the salary provisions outlined in the applicable collective bargaining agreement and will apply to placement within the appropriate salary range.

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

An Equal Opportunity / Affinitive Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC)may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

Primary Location

Job

Administrative Services

Agency

Department of Developmental Services

Schedule

Full-time

Shift

Day

Job Posting

Sep 2, 2026, 7:08:01 PM

Number of Openings

1

Salary

70,992.48 - 101,516.22 Yearly

If you have Diversity, Affinitive Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator : Kendy Derival, [e-mail] - 8572835867

Bargaining Unit : 06-NAGE - Professional Admin.

Confidential : No

Potentially Eligible for a Hybrid Work Schedule : Yes