Senior Contract Procurement Specialist

Impact Fire Services, LLC; Southborough, Northern (MA, KY); Hybrid; USD 90,000 - 130,000; Full time

Job summary

Impact Fire Services, LLC is seeking a Sr. Contract Procurement Specialist in Southborough, MA to manage the full contract lifecycle. You will review terms, negotiate with customers, and coordinate with Legal, Risk, Sales, and leadership to ensure compliant and favorable agreements.

Responsibilities include COI and OCIP/CCIP handling, bid folder management, and documenting amendments. This role requires strong negotiation, organization, and communication skills, with a valid driver’s license and

Qualifications

• Knowledge of contract principles and procurement practices.
• Strong organizational and analytical skills.
• Excellent communication and negotiation abilities.
• Proficiency in Microsoft Office 365 and Excel or similar tools.
• Ability to work independently with limited supervision.
• Demonstrate integrity and honesty.
• Demonstrate solid problem-solving skills.
• Good communication skills (written and verbal) and interaction with all levels of the organization.
• Represent the company professionally in speech and writing.
• Able to adapt behavior to different people and situations; flexible with the manager/employee.

Responsibilities

• Manage the overall contract process from initiation to execution.
• Review contract terms and revise for compliance and risk mitigation.
• Coordinate space, price escalation review with regional manager.
• Lead negotiations on complex terms with customers and internal teams.
• Track master agreements and changes; maintain filing and bidding folders.
• Draft amendments and riders as needed and manage signatures.
• Coordinate COI process and serve as point of contact for stakeholders.
• Handle OCIP/CCIP enrollment paperwork and signatures.
• Process performance and payment bond requests with bonds team.

Skills

Contract principles

Procurement practices

Negotiation

Microsoft Office 365

Excel

Independent work

Communication

Education

Bachelor's degree

Tools

Microsoft Office 365

Excel

Job description

NATURE OF POSITION:

The Sr. Contract Procurement Specialist will prepare, review, negotiate, and administer contracts and purchase orders.

Position is located out of our Southborough, MA District office.

JOB RESPONSIBILITIES:

Manage the overall contract process

• Review contract terms and revise to ensure compliance and mitigate business and legal risk.
• Manage space capital L capital D and price escalation review with regional manager
• Manage review of scope in parentheses and price) with sales team
• Lead negotiations on complex terms with customers serve as a primary liaison between internal departments (Legal, Risk, Sales), customers and leadership
• Track master agreement execution and agreed upon changes in parenthesis list)
• Draft amendments slash riders as needed
• Track contracts through full cycle parenthesis on track listing)
• Draft impact templated contracts when needed manage signature process for all district contracts ensure contracts are filed in executed folder and bid folder and uploaded to ticketing system once finalized

Manage overall COI process

• Request all COI’s for contracts executed in the district
• Serve as point person for customers and internal stakeholders IE design for all district COI’s
• Manage CLI renewal distribution process

Manage OCIP/CCIP requests

• Complete enrollment paperwork for any GC space OCIP/CCIP
• Work with search team to ensure accuracy and obtain appropriate signatures

Manage performance and payment bond requests

• Complete paperwork for any performance or payment bond requests
• Work with bonds team to ensure accuracy and obtain appropriate signatures

JOB REQUIREMENTS:

• Knowledge of contract principles and procurement practices.
• Strong organizational and analytical skills.
• Excellent communication and negotiation abilities.
• Proficiency in Microsoft Office 365 and Excel or similar tools.
• Ability to work independently with limited supervision.
• Demonstrate integrity, and honesty.
• Demonstrate solid problem-solving skills.
• Good communication skills (written and verbal). Able to interact with all levels of organization.
• Represent the company in a professional, credible manner in speech and written communications.
• Able to adapt behavior to different people and situations. Be flexible by adjusting interpersonal approaches appropriate to the manager/employee.
• A valid driver's license with a clean driving record required.

PREFERRED QUALIFICATIONS/EXPERIENCE:

• 3-5 Years of Procurement or contract management experience
• Bachelor's degree