Senior Contract Procurement Specialist

Impact Fire Services, LLC; Southborough (MA); On-site; USD 90,000 - 130,000; Full time

Job summary

Impact Fire Services, LLC is seeking a Sr. Contract Procurement Specialist to prepare, review, negotiate, and administer contracts and purchase orders from our Southborough, MA district office.

The role requires managing the contract process, COI, OCIP/CCIP requests, and performance/bond paperwork, with close collaboration across Legal, Risk, Sales, and leadership teams.

Qualifications

• Knowledge of contract principles and procurement practices.
• Strong organizational and analytical skills.
• Excellent communication and negotiation abilities.
• Proficiency in Microsoft Office 365 and Excel or similar tools.
• Ability to work independently with limited supervision.

Responsibilities

• Manage the overall contract process.
• Review contract terms and revise to ensure compliance and mitigate business and legal risk.
• Manage LD and price escalation review with regional manager.
• Manage review of scope (and price) with sales team.
• Lead negotiations on complex terms with customers.
• Serve as a primary liaison between internal departments (Legal, Risk, Sales), customers and leadership.
• Track master agreement execution and agreed upon changes (list).
• Draft amendments/riders as needed.
• Track contracts through full cycle (on tracking list).
• Draft templated contracts when needed.
• Manage signature process for all district contracts.
• Ensure contracts are filed in executed folder and bid folder and uploaded to ticketing system once finalized.

Skills

Contract principles

Procurement practices

Negotiation

Analytical skills

Communication

Education

Bachelor's degree

Tools

Microsoft Office 365

Excel

Job description

NATURE OF POSITION:

The Sr. Contract Procurement Specialist will prepare, review, negotiate, and administer contracts and purchase orders.

Position is located out of our Southborough, MA District office.

JOB RESPONSIBILITIES:

Manage the overall contract process

• Review contract terms and revise to ensure compliance and mitigate business and legal risk.
• Manage LD and price escalation review with regional manager
• Manage review of scope (and price) with sales team
• Lead negotiations on complex terms with customers
• Serve as a primary liaison between internal departments (Legal, Risk, Sales), customers and leadership
• Track master agreement execution and agreed upon changes (list)
• Draft amendments/riders as needed
• Track contracts through full cycle (on tracking list)
• Draft impact templated contracts when needed
• Manage signature process for all district contracts
• Ensure contracts are filed in executed folder and bid folder and uploaded to ticketing system once finalized

Manage overall COI process

• Request all COI’s for contracts executed in the district
• Serve as point person for customers and internal stakeholders (i.e design) for all district COI’s
• Manage COI renewal distribution process

Manage OCIP/CCIP requests

• Complete enrollment paperwork for any GC OCIPs/CCIPs
• Work with Cert team to ensure accuracy and obtain appropriate signatures

Manage performance and payment bond requests

• Complete paperwork for any performance or payment bond requests
• Work with bonds team to ensure accuracy and obtain appropriate signatures

JOB REQUIREMENTS:

• Knowledge of contract principles and procurement practices.
• Strong organizational and analytical skills.
• Excellent communication and negotiation abilities.
• Proficiency in Microsoft Office 365 and Excel or similar tools.
• Ability to work independently with limited supervision.
• Demonstrate integrity, and honesty.
• Demonstrate solid problem-solving skills.
• Good communication skills (written and verbal). Able to interact with all levels of organization.
• Represent the company in a professional, credible manner in speech and written communications.
• Able to adapt behavior to different people and situations. Be flexible by adjusting interpersonal approaches appropriate to the manager/employee.
• A valid driver's license with a clean driving record required.

PREFERRED QUALIFICATIONS/EXPERIENCE:

• 3-5 Years of Procurement or contract management experience
• Bachelor's degree