Senior Contract & Compliance Administrator

Imperial Supplies LLC; Green Bay (WI); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Remote or hybrid work schedule

Health, dental, and vision coverage

PTO 144 hours/year up to 144 hours

7 paid holidays

6% retirement contribution

Job summary

Imperial Supplies LLC, a Grainger Company, is seeking a Senior Contracts & Compliance Administrator to manage supplier, customer, government, and other agreements across the organization. This role covers the full lifecycle from intake and review through execution and ongoing compliance.

You will partner with stakeholders across the business to evaluate risk, develop recommendations, and drive complex contracts to completion while ensuring regulatory compliance.

Qualifications

• Associate degree or equivalent work experience required.
• 3+ years in contract administration, compliance, or related field.
• Ability to manage multiple priorities and drive work to completion.
• Excellent written and verbal communication; cross-functional collaboration.

Responsibilities

• Manage contract requests through full lifecycle: intake, drafting, review, redlining, negotiation support, approval, execution, and post-execution compliance.
• Own complex contract projects from initiation to completion by coordinating stakeholders and timelines.
• Collaborate with executives, customers, suppliers, and legal counsel to identify risks and craft practical recommendations.
• Lead contract discussions and negotiations when appropriate to keep projects on track.
• Monitor contractual obligations and support governance activities to ensure commitments are understood and managed.
• Support bid and proposal activities and review terms & conditions.

Skills

Analytical thinking

Problem solving

Written communication

Verbal communication

Cross-functional collaboration

Education

Associate degree in Paralegal Studies, English Studies, Business Administration, or related field

Bachelor's degree in Paralegal Studies, English Studies, Business Administration, or related field

Tools

Contract Lifecycle Management (CLM) software

Job description

Work Location Type: Green Bay, Wisconsin Hybrid

Imperial Supplies, a Grainger Company, is a national distributor of quality maintenance products. Serving the fleet maintenance industry since 1958, Imperial has formed lasting relationships with customers by tailoring our services to meet their changing needs.

Our welcoming workplace enables you to learn, grow and make a difference by keeping businesses running and their people safe. As a Great Place to Work-Certified company, we're looking for passionate people to join our team as we continue leading the industry.

Senior Contracts & Compliance Administrator

Join Our Growing Team at Imperial Supplies!

Imperial Supplies is seeking a Senior Contracts & Compliance Administrator to play a critical role in managing supplier, customer, government, and other business agreements across the organization. This position is responsible for independently managing contract matters throughout the full lifecycle, from intake and review through execution, implementation, and ongoing compliance.

As a trusted business partner, you will work closely with stakeholders across the organization to evaluate risk, develop recommendations, coordinate contract activities, and support sound business decisions. This role is ideal for someone who thrives on ownership, collaboration, problem solving, and successfully moving complex work to completion.

Benefits Imperial Offers

Imperial offers a competitive salary and a remote or hybrid work schedule that promotes work-life balance. We also provide immediate medical, dental, and vision coverage, 12 hours of PTO earned for every full month worked (up to 144 hours annually), 7 paid holidays, and a retirement contribution equal to 6% of annual earnings that is immediately vested.

What You Will Do

As the Senior Contracts & Compliance Administrator, you will oversee a wide variety of contract matters while serving as a trusted resource to internal and external stakeholders. Key responsibilities include:

• Managing contract requests through the full lifecycle, including intake, drafting, review, redlining, negotiation support, approval coordination, execution, and post-execution compliance activities.
• Owning complex contract-related projects from initiation through completion by coordinating stakeholders, managing timelines, resolving obstacles, and ensuring successful business outcomes.
• Collaborating with business partners, executive leadership, customers, suppliers, and legal counsel to identify risks, evaluate options, and develop practical recommendations that support business objectives while maintaining compliance.
• Participating in and occasionally leading contract discussions and negotiations while ensuring stakeholders remain informed and projects stay on track.
• Monitoring contractual obligations and supporting ongoing governance activities to ensure commitments are understood and appropriately managed.
• Supporting bid and proposal activities, reviewing customer and supplier terms and conditions, and assisting with strategic contract initiatives.
• Identifying opportunities for process improvement and contributing to the ongoing enhancement of contract management practices, documentation, and organizational knowledge.
• Utilizing Imperial's Contract Lifecycle Management (CLM) system to manage workflows, documentation, approvals, and contract records.

Minimum Qualifications

• Associate degree in Paralegal Studies, English Studies, Business Administration, a related field, or equivalent work experience.
• Three or more years of experience in contract administration, contract management, compliance, legal operations, procurement, paralegal work, or a related business field.
• Demonstrated ability to manage multiple priorities and independently drive work from initiation through completion.
• Strong analytical, critical thinking, and problem-solving skills.
• Excellent written and verbal communication skills with the ability to communicate complex information clearly and effectively.
• Experience working cross-functionally with diverse stakeholder groups.

Preferred Qualifications

• Bachelor's degree in Paralegal Studies, English Studies, Business Administration, or a related field.
• Five or more years of experience in contract administration, contract management, compliance, legal operations, procurement, sourcing, vendor management, or a related field.
• Experience working with Contract Lifecycle Management (CLM) software or similar contract management systems.
• Experience reviewing customer, supplier, government, or commercial agreements.
• Experience developing recommendations, managing contractual risk, and supporting business decision-making.

Why Imperial?

At Imperial, you will be part of a collaborative team that values expertise, integrity, ownership, and continuous improvement. This is more than a contract administration role. It is an opportunity to manage complex business matters, influence important decisions, improve processes, and work closely with leaders and business partners across the organization.

If you are a proactive professional who enjoys navigating complex situations, building strong relationships, and delivering results, we encourage you to apply and make an impact with Imperial Supplies.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex (including pregnancy), national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, protected veteran status or any other protected characteristic under federal, state, or local law. We are proud to be an equal opportunity workplace.

We are committed to fostering an inclusive, accessible work environment that includes both providing reasonable accommodations to individuals with disabilities during the application and hiring process as well as throughout the course of one's employment, should you need a reasonable accommodation during the application and selection process, including, but not limited to use of our website, any part of the application, interview or hiring process, please advise us so that we can provide appropriate assistance.

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