Senior Contract Administrator - Remote & Strategic Sourcing

Spectra Tech, Inc.; Scarboro (TN); On-site; USD 90,000 - 130,000; Full time

Job summary

Spectra Tech, Inc. seeks a Senior Contract Administrator to lead complex subcontracts remotely, supporting sourcing, price analysis, negotiation, and closeout while aligning with FAR standards.

You will collaborate with supply chain teams, project personnel, and internal stakeholders to define procurement requirements, refine statements of work, and manage subcontract performance. The role emphasizes risk reduction, supplier development, and compliant, timely contract administration across

Qualifications

• Bachelor's degree in Business, Supply Chain Management, or related discipline.
• 10+ years of experience in Procurement or Subcontract Management.
• Experience executing subcontracts compliant with FAR and/or 2 CFR 200 Procurement Standards.
• Experience with flexibly priced subcontracts.
• Strong understanding of federal cost principles.
• Experience handling export-controlled information.
• Ability to perform duties independently with minimal supervision.
• Capability to manage a substantial workload in a fast-paced environment.
• Highly organized with strong follow-through; ability to collaborate across diverse teams.
• Skilled negotiator and clear communicator with the ability to build trust internally and externally.
• Experience using ERP systems to support procurement and contract administration.

Responsibilities

• Initiate and manage complex subcontracts from pre-award through post-award, emphasizing performance, change control, quality, cost, and schedule.
• Collaborate with internal requestors to clearly define procurement requirements and determine appropriate sourcing strategies.
• Select appropriate terms and conditions and contract vehicles based on procurement needs.
• Review and refine Statements of Work to ensure clarity, accuracy, and alignment with supplier capabilities.
• Lead sourcing and solicitation activities, including RFPs, RFQs, and EOIs.
• Conduct cost and price analysis, and prepare procurement summaries and basis-of-award documentation.
• Perform market research to identify potential suppliers and develop qualified, competitive supplier bases through strategic partnerships.
• Support broader supply chain strategies and manage a portfolio of subcontracts consistent with workload and project demands.
• Lead strategic sourcing efforts for first-of-a-kind (FOAK) engineered equipment and capital procurements.
• Build and maintain a sustainable strategic supplier base aligned with program objectives.
• Negotiate favorable pricing, terms, schedule, and delivery commitments.
• Issue subcontracts, purchase orders, and change orders; monitor, expedite, and ensure timely delivery.
• Ensure compliance with prime contract requirements, applicable regulations, and organizational policies.
• Identify and mitigate risks associated with FOAK designs, including supply chain constraints, technical uncertainties, and intellectual property considerations.
• Drive cost efficiency while maintaining quality and technical performance; support continuous improvement of procurement processes.
• Verify receipt of items, resolve discrepancies, and review/approve invoices to support timely payment.
• Maintain complete and accurate subcontract files and records; prepare reports and metrics for management.
• Manage formal change processes and resolve subcontract interpretation issues, technical changes, and schedule considerations in coordination with technical representatives.
• Notify management promptly of any supplier or internal performance risks.
• Complete subcontract closeouts in a timely manner.
• Perform additional procurement and contracting duties as required.

Skills

Procurement

Subcontract management

Negotiation

ERP systems

Communication

Independent work

Time management

Education

Bachelor's degree in Business/Supply Chain

Tools

Excel

Word

PowerPoint

Job description

Spectra Tech, Inc. seeks a Senior Contract Administrator to lead complex subcontracts remotely, supporting sourcing, price analysis, negotiation, and closeout while aligning with FAR standards.

You will collaborate with supply chain teams, project personnel, and internal stakeholders to define procurement requirements, refine statements of work, and manage subcontract performance. The role emphasizes risk reduction, supplier development, and compliant, timely contract administration across