Senior Contract Administration Specialist - Business Associate Agreements

Wolters Kluwer; Waltham (MA); On-site; USD 86,000 - 149,000; Full time

Benefits offered by this job

Medical, Dental, & Vision Plans

401(k)

FSA/HSA

Commuter Benefits

Tuition Assistance Plan

Vacation and Sick Time

Paid Parental Leave

Job summary

Wolters Kluwer in the United States is seeking a Specialist III to manage the full lifecycle of contract administration, from drafting to closure, and to lead complex negotiations. This role requires analyzing contracts, ensuring compliance, and coordinating with cross-functional teams.

Candidates should have a Bachelor’s degree and 3+ years of contract administration experience; proficiency in Microsoft Word and contract management software is a plus. Onsite interviews may be required.

Qualifications

• Bachelor’s degree required.
• 3+ years in contract administration.
• Well-versed in Microsoft Word.
• Experience reviewing bids and contracts.

Responsibilities

• Manage full lifecycle of contract administration.
• Ensure compliance with contractual obligations and deadlines.
• Lead preparation of RFPs.
• Analyze contracts to identify risks.
• Support complex negotiations and amendments.
• Maintain contract records and compliance documentation.
• Coordinate with cross-functional teams.

Skills

Contract knowledge

Risk analysis

Communication

Negotiation

Organization

Compliance

Contract management software

Team coordination

Education

Bachelor’s degree

Tools

Microsoft Word

Job description

Job Description Summary

Participates in the development and fulfillment of contract requirements by examining estimates of materials, equipment, production costs, performance requirements and delivery schedules. Prepares bids, process specifications, test and progress reports, and other related items. Reviews bids from other firms for conformity to contract requirements and determines acceptable bids. Negotiates contracts and amends as needed. Acts as liaison between company and subcontractors to implement fulfillment of contracts. Works on more complex contracts, with limited supervision.

Business Associate Agreements Experience

About the Role:

Advance your contract administration career by taking on more complex responsibilities and contributing to strategic objectives. As a Specialist III, you will manage significant contract activities, from drafting and negotiation to compliance and performance evaluation. Your expertise will drive efficiency and compliance in our operations.

Responsibilities:

• Manage the full lifecycle of contract administration from drafting to closure.


• Ensure compliance with all contractual obligations and deadlines.


• Lead the preparation of comprehensive requests for proposals (RFPs).


• Conduct in-depth analysis of contracts to identify risks and issues.


• Support complex contract negotiations and amendments independently.


• Maintain detailed and organized contract records and compliance documentation.


• Evaluate proposals and bids to ensure they meet specifications.


• Provide guidance and training to junior team members on contract processes.


• Develop and present reports on contract status, performance, and compliance.


• Coordinate with cross-functional teams to address contract-related inquiries and issues.

Skills:

• Advanced Contract Knowledge: Strong understanding of contract terms and regulations.


• Analysis and Risk Management: Ability to identify and address contract risks.


• Communication: Strong skills in articulating contract-related information.


• Negotiation Skills: Ability to support complex negotiations.


• Organization: Advanced organizational skills for managing multiple contracts.


• Compliance Expertise: In-depth knowledge of compliance requirements.


• Software Proficiency: Advanced proficiency in contract management software.


• Team Coordination: Skills to effectively coordinate with cross-functional teams.

Experience:

• Bachelor’s degree


• 3+ years’ experience in contract administration and review


• Well-versed in Microsoft Word

Our Interview Practices

To maintain a fair and genuine hiring process, we kindly ask that all candidates participate in interviews without the assistance of AI tools or external prompts. Our interview process is designed to assess your individual skills, experiences, and communication style. We value authenticity and want to ensure we’re getting to know you—not a digital assistant. To help maintain this integrity, we ask to remove virtual backgrounds and include in-person interviews in our hiring process. Please note that use of AI-generated responses or third-party support during interviews will be grounds for disqualification from the recruitment process.

Applicants may be required to appear onsite at a Wolters Kluwer office as part of the recruitment process.

Compensation:

$85,600.00 - $149,400.00 USD

This role is eligible for Bonus.

Compensation range listed is based on primary location of the position. Actual base salary offer is influenced by a wide array of factors including but not limited to skills, experience and actual hiring location. Your recruiter can share more information about the specific offer for the job location during the hiring process.

Additional Information:

Wolters Kluwer offers a wide variety of competitive benefits and programs to help meet your needs and balance your work and personal life.

• Medical, Dental, & Vision Plans


• 401(k)


• FSA/HSA


• Commuter Benefits


• Tuition Assistance Plan


• Vacation and Sick Time


• Paid Parental Leave

Full details of our benefits are available upon request.