Senior Construction Administration Manager

Hoefer Wysocki Architecture; Jacksonville (FL); On-site; USD 120,000 - 180,000; Full time

Job summary

Hoefer Wysocki Architecture in Jacksonville, FL is seeking a Senior Construction Administration Manager to coordinate between HW, contractors, owners, and code authorities to achieve the project intent. You will review RFIs, submittals, pay requests, and testing reports while guiding the CA process across multiple simultaneous projects.

The role demands leadership on site, mentorship of junior staff, and thorough quality assurance of construction documents.

Qualifications

• Bachelor's Degree in Architecture/Architectural Engineering, Engineering, Construction Management or hands-on experience preferred.
• 15+ years of experience in construction administration preferred.
• Architectural registration and NCARB registration preferred; LEED Green Associate encouraged.

Responsibilities

• Provide strong project leadership during construction phase.
• Coordinate CA process across project teams and with stakeholders.
• Serve as client liaison to ensure projects meet schedule, budget, and client satisfaction.
• Mentor less experienced architectural staff and provide guidance.
• Lead bid phase activities including pre-bid meetings and responses to contractor inquiries.
• Review RFIs, submittals, and pay requests; assess change orders with supporting documents.
• Attend construction and OAC meetings and prepare site reports.
• Travel to project sites as required.

Skills

Microsoft Office

Deltek VantagePoint

TonicDM

Fastrack Schedule

AutoCAD

Revit

Education

Bachelor's Degree in Architecture/Architectural Engineering or related field

Tools

AutoCAD

Revit

Job description

Hoefer Wysocki Architecture

Job Type: Full-time

Location: Jacksonville - Jacksonville, FL 32207 US (Primary)

Education: Bachelor's Degree

Category: Construction Administration

Job Description

The Senior Construction Administration Manager will be responsible for coordination between HW, the contractor, the owner, all Project Team member and the Code Authorities to achieve the desired final intent of the project. Responsibilities include timely review and resolution of all RFI's, submittals, pay requests, as well as review of technical testing reports and resolution of all other construction related issues on the project. Additional Responsibilities include the production of internal project progress reports, and the management of the Construction Administration phase for multiple projects simultaneously. The CA Manager will provide constructability reviews for, and assist in the mentorship of, production staff.

Essential Functions

• During the project's construction phase, provides strong and calm project leadership and displays the ability to resolve project issues.
• Coordinates project efforts to ensure effective execution of the CA process.
• Serves as client liaison and manages the project to complete it on schedule, within budget, and with maximum client satisfaction.
• Provides mentorship for the less experienced architectural staff.
• Provides project completion projections and planning to ensure the successful execution of the CA Process.
• Possess the skills to be the face of Hoefer Welker on the job site and represent the company with the highest integrity.
• Serves as subject matter expert for the construction process and building science.
• Responsible for coordination of project efforts, administrative and technical, to ensure the most efficient and cost-effective execution of assigned projects.
• Provide technical guidance to less experienced architects/architectural staff.
• Provide quality assurance reviews on construction documents prepared by others.
• Provide technical expertise on construction details and mentor staff.
• Lead the Bid Phase effort including managing pre-bid meetings, review of substitution requests, answering Contractor inquiries and issuing addendum.
• Manage pre-construction meetings.
• Review/critique Contractor's project schedules and schedule of values.
• Review and answer RFI's and evaluate submittals.
• Attend construction meetings and OAC meetings and provide input.
• Lead job site reviews and provide construction field reports.
• Coordinate architectural/interior staff as well as project consultants regarding drawing/ specification changes during the Bid and Construction Phases.
• Issue ASI's or PR's as needed.
• Evaluate Change Orders and provide back-up for adjustments.
• Review pay requests for accuracy.
• Review material testing reports.
• Perform and document the initial and final punch lists.
• Coordinate close out process including as-builts.
• Moderate travel required.

Requirements

Education and Experience:

Bachelor's Degree in Architecture/ Architectural Engineering, Engineering, Construction Management or hands on experience preferred. Healthcare experience a plus. Experience in Design/Bid/Build process and Design/Build process a must. 15+ years of experience in construction administration experience preferred.

Certifications/Licenses/Registrations:

Architectural registration preferred, NCARB registration preferred. LEED Green Associate accreditation desired. Possession of a valid motor vehicle operator's license and willingness to use insured personal vehicle in the course of employment.

Required Skills/Abilities:

Candidate must be proficient in Microsoft Office. Deltek VantagePoint, TonicDM and Fastrack Schedule knowledge preferred. AutoCAD/Revit knowledge preferred, but not essential. Must have excellent organizational and multi-tasking skills, ability to work effectively in a team atmosphere, strong written and oral communication skills and meet deadlines. Must be familiar with and be able to work in Design Bid Build, Construction Management Agency, as well as Design Build scenarios. To perform this job successfully, an individual must be detail oriented and able to perform each essential duty effectively.

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Provide leadership and mentoring to young professionals
• Ability to demonstrate effective conflict resolution skills, excellent problem-solving skills and the ability to confidently and decisively take action.
• Understanding of and experience in different building typologies, systems and delivery methodologies.
• Excellent communication skills and ability to manage all aspects of projects, clients and key staff.
• Ability to review budgets, construction schedules and submittal schedules on projects from $1 to $120 million

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Prolonged periods of sitting at a desk and working on a computer in an office setting.
• Regularly required to talk and hear.
• Frequently is required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms.
• Occasionally required to sit; climb or balance; and stoop, kneel, crouch, or crawl and must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision; distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• Ability to travel when necessary

To perform this job successfully, an individual must be detail oriented and able to perform each essential function satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equal Opportunity Employer/Veterans/Disabled