Senior Clinical Research Coordinator

Headlands Research; Portland (OR); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Health insurance (medical, dental, and

401(k) plan with company match

Paid time off (PTO)

HSA / FSA options

Job summary

Headlands Research seeks a Clinical Research Coordinator for our Portland, OR site. You will manage study visits, ensure compliant documentation, and coordinate all trial activities from initiation to close-out in a fast-growing, patient-centered environment.

The role requires at least two years of coordinating phase 2-4 studies and a health-related degree or equivalent training with ICH-GCP knowledge. Onsite work in Portland is mandatory, with competitive pay and opportunities for

Qualifications

• 2+ years managing multiple phase 2-4 industry-sponsored clinical trials as primary coordinator
• Bachelor’s degree OR 2 years in health-related program or trial conduct training with knowledge of ICH-GCP

Responsibilities

• Provide high level of care for study patients
• Deliver excellent service to pharmaceutical clients
• Coordinate all aspects of assigned trials from site initiation through close-out
• Conduct subject visits and ensure accurate documentation per protocol and standards
• Maintain compliance with protocols, GCP/ICH, FDA regulations, IRB, and SOPs
• Manage subject recruitment, consent, and retention activities
• Ensure timely EDC data entry and resolve data queries
• Report and follow up on AEs, SAEs, and protocol deviations
• Collaborate with investigators, sponsors/CROs, labs, and internal teams
• Prepare for and participate in monitoring visits, audits, and inspections
• Maintain regulatory documentation and training for amendments and systems
• Perform study procedures such as phlebotomy, ECGs, and sample processing as trained
• Attend investigator meetings and provide cross-functional support
• Maintain knowledge of protocols, lab manuals, equipment calibration, and inventory

Skills

Coordination

Communication

Regulatory compliance

Onsite work

Education

Bachelor’s degree or health-related program

Experience in clinical trials with ICH-GCP

Tools

EDC

IVRS

Job description

At Headlands Research, we are dedicated to enhancing clinical trial delivery within our communities. As a leading network of advanced clinical trial sites, we leverage cutting-edge technology and exceptional support services to broaden outreach and participation. Founded in 2018, our rapidly growing company currently operates 20+ sites across the US and Canada, with plans for further expansion.

Location: Portland, OR | Site Name : Summit Research Network | Full-Time | Clinical Research

Are you an experienced clinical research professional with a passion for advancing medicine? Join a leading, integrated clinical research network dedicated to high-quality data, patient-centered care, and innovation in clinical trials.

We’re seeking a Clinical Research Coordinator for our clinical research site located in Portland, OR.

Type: Regular Full-time Employee
Schedule: M-Th: 7:30 AM - 5:30 PM
Location: Onsite in Portland, OR (no capabilities for remote or hybrid work)
Reports to: Site Director
Benefits: Our benefits package for full-time employees includes health insurance (medical, dental, and vision), Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA), Paid Time Off (PTO), a variety of disability, accident, and life insurance options, as well as many more.

What We Offer

• Competitive pay + annual performance incentives
• Medical, dental, and vision insurance
• 401(k) plan with company match
• Paid time off (PTO) and company holidays
• A mission-driven culture focused on advancing medicine and improving patient outcomes

Why Join Us?

You’ll be part of a growing, mission-driven organization that values its people. At our core, we’re committed to bringing innovative medical treatments to patients faster—while creating an environment where employees thrive. If you’re passionate about clinical research and ready to make a difference, we’d love to hear from you.

Responsibilities:

• Provide the highest level of care for study patients
• Deliver excellent customer service to pharmaceutical clients
• Coordinate all aspects of assigned clinical trials from site initiation through close-out
• Conduct subject visits and ensure accurate, timely documentation in compliance with protocol and standards
• Maintain compliance with protocols, GCP/ICH guidelines, FDA regulations, IRB requirements, and SOPs
• Manage subject recruitment, informed consent, and retention activities
• Ensure timely EDC data entry and resolution of queries
• Report and follow up on AEs, SAEs, and protocol deviations
• Collaborate with investigators, sponsors/CROs, labs, and internal teams
• Prepare for and participate in monitoring visits, audits, and inspections
• Maintain regulatory documentation and ensure training compliance for amendments and systems
• Perform study procedures such as phlebotomy, ECGs, and sample processing (as trained)
• Attend investigator meetings and provide cross-functional support as needed
• Maintain working knowledge of protocols, lab manuals, equipment calibration, and inventory

Requirements:

• At least two years of experience managing multiple phase 2-4 industry-sponsored clinical trial studies as the primary coordinator required
• Bachelor’s degree OR 2 years of college in a health-related program OR experience and training in conducting clinical trials with knowledge of ICH GCP required.
• Strong understanding of FDA regulations, ICH-GCP, and clinical trial operations
• Experience with EDC, IVRS, and clinical research platforms
• Proficiency in medical terminology and clinical documentation
• Strong organizational skills with the ability to manage multiple studies
• Clear, professional verbal and written communication skills
• Comfortable working onsite in a collaborative, clinical environment

Who Thrives in This Role

• CRCs who want structure, support, and accountability
• Those interested in taking the next step in managing people
• Professionals who value teamwork over silos
• Coordinators who care about data quality, patient experience, and compliance
• Those ready to grow within a stable, well-established research site

Headlands Research will never ask a candidate for personal identifiable information (date of birth, social security number, driver’s license information, etc) via email or messenger tools, or for a financial deposit of any kind.

Headlands Research is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, age, sex, national origin, disability status, genetic information, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Need Assistance?

Headlands Research is committed to providing access and reasonable accommodation in its employment for individuals with disabilities. To request disability accommodation in the application process, contact [e-mail] for further assistance. Please note this is for individuals to request an accommodation as part of the application process and any other correspondence will not receive a response.