Senior Clerk Typist (NY HELPS)

Erie Community College; Spring (TX); On-site; USD 39,000 - 48,000; Full time

Job summary

SUNY Erie Community College in Williamsville, NY seeks a Clerk Typist in the Registrar's Office. The role involves accurate data entry, payroll processing, and maintaining records under supervision.

You will handle routine correspondence, file documents, and assist in payroll and timekeeping. Requires high school diploma with typing; opportunity to join CSEA FT.

Qualifications

• High school diploma or equivalency with typing course and 1 year clerical experience.
• One-year post-high school secretarial course including typing may substitute for the required experience.
• Additional clerical experience may substitute for high school on a year-for-year basis.

Responsibilities

• Types accounting documents, payrolls, statements, and reports.
• Reviews documents for accuracy and procedure compliance.
• Indexes and files documents and correspondence.
• Searches, locates, and records papers.
• Assembles data from office records for reports.
• Prepares payrolls and maintains time cards.
• Composes routine correspondence.
• Assists in proofreading typed and printed material.
• Answers phones and provides routine information.
• Operates adding machine, calculator, and other office machines.
• Collects and maintains department fee records.
• Transcribes data to a computer using alpha-numeric keyboard.

Skills

Office terminology

Business arithmetic

English

Typing

Clerical aptitude

Neatness and courtesy

Education

High school diploma or equivalency

Typing course

Secretarial course substitute

Tools

Alpha-numeric keyboard

Adding machine

Office machines

Job description

Department:

Registrar

Salary/Hourly
$43,370.00 Annual

Union/Position Status:
CSEA FT

Posting Closing Date:
October 23, 2026
Applications must be submitted by 11:59 PM the evening before the posting closing date .

Please note that the posting will close at midnight (12:00 AM) on the posting closing date.

JOB DESCRIPTION

DISTINGUISHING FEATURES OF THE CLASS :

The work involves the performance of typing and varied duties of a moderately difficult nature.This class differs from that of Clerk Typist by virtue of the more difficult, varied nature of the work performed, and by the independent judgment in the application of established procedures and methods that is exercised by the incumbent. Work is performed under the general or direct supervision of a higher-ranking employee, depending on the nature of the assignment. Supervision may be exercised over one or more clerical assistants. Does related work as required.

TYPICAL WORK ACTIVITIES :

• Types accounting and financial statements, payrolls, statistical tabulations and data, for letters, memoranda, vouchers, reports, requisitions and other material;
• Reviews accounts, reports and other documents for completeness, accuracy and conformity with established procedures;
• Indexes and files documents and correspondence;
• Searches, locates, and records papers and documents;
• Assembles a variety of data from office records for incorporation into various reports;
• Prepares payrolls and maintains time cards;
• Composes and types routine correspondence;
• Assists in proofreading typewritten and printed material;
• Answers telephone, gives routine information to the public and makes appointments for superior;
• Operates an adding machine, calculator or other office machines;
• Collects and maintains records of fees collected by department;
• Operates an alpha-numeric keyboard to transcribe data directly to a computer;
• Maintains records of petty cash fund;
• Utilizes enhanced computer systems and equipment in the completion of assigned clerical tasks.

KNOWLEDGE, SKILLS AND ABILITIES :

Candidates must be able to demonstrate awareness and sensitivity towards promoting an inclusive and diverse learning environment. Good knowledge of office terminology, procedures and equipment; good knowledge of business arithmetic and English; ability to understand and carry out complex oral and written instructions; ability to type from clear copy or rough draft at an average rate of speed; clerical aptitude; sound judgment; neatness; tact and courtesy; physically capable of performing the essential functions of the position with or without reasonable accommodation.

MINIMUM QUALIFICATIONS:

Graduation from high school or possession of a high school equivalency diploma, including or supplemented by a course in typing and one (1) year of office clerical experience.

Completion of a one (1) year or longer post high school secretarial course, which included typing, may be substituted for the required experience. Additional office clerical experience, which included typing, beyond the one-year requirement, may be substituted for high school on a year-for-year basis.

New York Hiring for Emergency Limited Placement Statewide (NY HELPS)

The NY HELPS (Hiring for Emergency Limited Placement Program Statewide) isa New York State program that allows civil service agencies to hire qualified permanent employees quickly and without requiring them to take a competitive civil service exam.It was created to help agencies fill critical vacancies by streamlining the appointment process, though candidates must still meet all other minimum qualifications for the job.

Contact Human Resources at [phone] with any questions.

Our mission to offer quality education includes exposing our students to a diverse range of cultures, experiences and expertise. At SUNY Erie Community College, we value diversity and encourage applicants from all backgrounds to apply.

Notice of Non-Discrimination

SUNY Erie Community College does not discriminate in admission, employment, or in the administration of any of its policies and programs on the basis of race, color, religion, national origin, age, sex, gender, gender expression, gender identity, pregnancy, disability, sexual orientation, familial status, military status, domestic violence victim status, predisposing genetic characteristics, veteran status, criminal conviction, or any other characteristics protected by law. This applies to all students, applicants or other members of the College community (including, but not limited to, vendors and visitors). Grievance procedures are available to interested persons by contacting the office listed below. Retaliation against a person who files a complaint, serves as a witness, or assists or participates in the investigation of a complaint in any manner is strictly prohibited.

The following individual has been designated to handle inquiries regarding the College’s non-discrimination policies:

Civil Rights Compliance Officer

Legal Affairs Office

North Campus

6205 Main Street

Williamsville, NY 14221

[e-mail]

For further information on notice of non-discrimination, please contact:

New York Office

United States Department of Education

Office for Civil Rights, 32 Old Slip 26thFloor,

New York, N.Y., 10005-25010;

Tel [phone]; Email: [e-mail] .