Senior Clerk

kauai; United States; On-site; USD 33,000 - 44,000; Full time

Job summary

The County of Kauaʻi's Department of Human Resources is seeking a Senior Clerk to perform a variety of difficult clerical and routine administrative tasks, including preparing, checking, and refining forms and records, and generating reports. This civil service role operates primarily Monday through Friday in a government office environment.

Requirements include a high school diploma or equivalent and at least one year of clerical experience, proficiency with Microsoft Office, and the ability to

Qualifications

• High school diploma or equivalent and 1 year of clerical work experience.
• Experience with Microsoft Office and office equipment.
• Ability to follow procedures in clerical work systems and use office technologies.

Responsibilities

• Prepares, checks, and reviews forms, records, and reports for accuracy and compliance.
• Evaluates documents and processes them according to circumstances.
• Maintains files and revises systems as needed.
• Answers inquiries, issues licenses/permits, and handles receipts.
• Operates general office machines and computer software.
• Gathers data, prepares summaries, and supports department staff.

Skills

Clerical work

Microsoft Office

Office procedures

Education

High school diploma or equivalent

Tools

Office equipment

General office software

Job description

Job Title

Senior Clerk

Salary Range

N/A

Position Salary

3,471.00 USD Monthly

Location

Department of Human Resources

Civil Service

Civil Service or Non Civil Servic e: Civil Service

Job Summary

Performs a variety of difficult clerical or routine administrative work in preparing, checking, reviewing, evaluating, and refining forms, records, and similar materials; prepares reports and maintains continuing records; and performs other related duties as required.

Examples of Duties

( The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position ).

• Prepares, checks, and reviews forms, records, reports, applications and other documents for accuracy, adequacy, and conformance to established departmental and/or legal requirements;
• Evaluates documents and processes same according to individual circumstances where the correct course of action is not clearly defined;
• Follows up to secure or clarify required information;
• Determines eligibility for and issues licenses and permits;
• Posts data to and maintains various types of operational and control records;
• Makes extensive searches through a variety of files and records, extracts, refines and organizes necessary information and prepares reports;
• Summarizes and briefs materials and prepares special reports involving interpretation and analysis of data and judgment as to format and details of presentation;
• Composes routine correspondence and letters of acknowledgment from general instructions;
• Sets up and maintains files and revises system as necessary;
• Codes and indexes records;
• Gives information and resolves complaints or telephone involving interpretation and explanation of rules, regulations, policies and procedures, and knowledge of the departments and/or agency's purposes and functions;
• Answers telephone and takes or relays messages and calls; makes appointments for the staff;
• Greets callers and directs them to proper persons or offices;
• May accept cash payments for standard fees and write out receipts;
• Operates general office machines and computer related software and equipment;
• May supervise and review the work of others;
• Performs other related duties as needed.

Minimum Qualifications

• Training & Experience: A combination of education and experience substantially equivalent to graduation from high school, and one (1) year of clerical work experience.
• Qualifying Clerical Work Experience: Work experience which involved the performance of a variety of clerical tasks and demonstrated knowledge of office practices and procedures, and the ability to carry out procedures in clerical work systems, and operate various kinds of office equipment including computers, Microsoft Office, and other technologies.
• Work Shift/ Schedule: Monday-Friday (United States of America)
• Equal Opportunity Employer

It is the policy of the County of Kauaʻi that there shall be no discrimination in employment pursuant to Title VII of the Civil Rights Act of 1964 as amended, the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 as amended, and the Hawaii Revised Statutes Chapters 368 and 378 .

Except for bona fide occupational or other legal requirements, no individual employed by the County, or applying for employment with the County, shall be subjected to discrimination on the basis of race, sex, sexual orientation, age, religion, color, ancestry, national origin, disability, marital status, pregnancy or reproductive health decisions, arrest and court record, assignment of child support, national guard participation, Veteran status, credit history, domestic/sexual violence victim status, or any other basis covered by state or federal laws governing non-discrimination