Senior Clerk

County of Kauai; United States; On-site; USD 35,000 - 42,000; Full time

Benefits offered by this job

21 days vacation leave

21 days sick leave

13 paid holidays

Free medical for family

Job summary

The County of Kauaʻi is seeking a Senior Clerk to perform a range of clerical and administrative duties, including preparing and checking forms, maintaining records, and generating reports in support of the Department of Human Resources.

This civil service role requires a high school diploma and at least one year of clerical experience; proficiency with Microsoft Office and office equipment is expected; standard workweek is Monday–Friday, with opportunities for growth and competitive benefits.

Qualifications

• High school diploma or equivalent required.
• One year of clerical work experience preferred.
• Experience with Microsoft Office and general office equipment is expected.

Responsibilities

• Prepares, checks, and reviews forms, records and documents for accuracy and compliance.
• Maintains and refines records; prepares reports as required.
• Gives information and resolves routine questions about rules and procedures.
• Operates office machines and computer software; may supervise others.

Skills

Clerical tasks

Office practices

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Job Posting End Date: October 16, 2026

Job Title: Senior Clerk

Salary Range: N/A

Position Salary: 3,471.00 USD Monthly

Location: Department of Human Resources

Civil Service or Non Civil Service: Civil Service

Job Summary:

Performs a variety of difficult clerical or routine administrative work in preparing, checking, reviewing, evaluating, and refining forms, records, and similar materials; prepares reports and maintains continuing records; and performs other related duties as required.

Examples of Duties:

Prepares, checks, and reviews forms, records, reports, applications and other documents for accuracy, adequacy, and conformance to established departmental and/or legal requirements; Evaluates documents and processes same according to individual circumstances where the correct course of action is not clearly defined; Follows up to secure or clarify required information; Determines eligibility for and issues licenses and permits; Posts data to and maintains various types of operational and control records; Makes extensive searches through a variety of files and records, extracts, refines and organizes necessary information and prepares reports; Summarizes and briefs materials and prepares special reports involving interpretation and analysis of data and judgment as to format and details of presentation; Composes routine correspondence and letters of acknowledgment from general instructions; Sets up and maintains files and revises system as necessary; Codes and indexes records; Gives information and resolves complaints or telephone involving interpretation and explanation of rules, regulations, policies and procedures, and knowledge of the departments and/or agency’s purposes and functions; Answers telephone and takes or relays messages and calls; makes appointments for the staff; Greets callers and directs them to proper persons or offices; May accept cash payments for standard fees and write out receipts; Operates general office machines and computer related software and equipment; May supervise and review the work of others; and Performs other related duties as needed.

Minimum Qualifications:

Training & Experience: A combination of education and experience substantially equivalent to graduation from high school, and one (1) year of clerical work experience.

Qualifying Clerical Work Experience:

Work experience which involved the performance of a variety of clerical tasks and demonstrated knowledge of office practices and procedures, and the ability to carry out procedures in clerical work systems, and operate various kinds of office equipment including computers, Microsoft Office, and other technologies.

Work Shift/ Schedule: Monday-Friday (United States of America)

Equal Opportunity Employer

It is the policy of the County of Kauaʻi that there shall be no discrimination in employment pursuant to Title VII of the Civil Rights Act of 1964 as amended, the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 as amended, and the Hawaii Revised Statutes Chapters 368 and 378. Except for bona fide occupational or other legal requirements, no individual employed by the County, or applying for employment with the County, shall be subjected to discrimination on the basis of race, sex, sexual orientation, age, religion, color, ancestry, national origin, disability, marital status, pregnancy or reproductive health decisions, arrest and court record, assignment of child support, national guard participation, Veteran status, credit history, domestic/sexual violence victim status, or any other basis covered by state or federal laws governing non-discrimination.

Join our Team of over 1,300 employees on the island of Kaua’i and start building a better tomorrow for you, your family and the Kaua’i community!

I’ve submitted my application, what happens next?

For civil service positions, applicants will be evaluated based on the content of their applications and depending on the position, may require additional assessments such as a written examination, performance examination or evidence of a valid driver’s license before being placed on an eligible list for that class of work. Depending on your ranking on the eligible list, you may be invited to participate in the remainder of the selection process. For non-civil service positions, applicants do not need to meet minimum qualification requirements. Oral Interviews are conducted with a panel of interviewers and if you are selected for an interview you will be contacted by the hiring department. Employment references will be conducted for the final applicant. After offer, depending on the position, other requirements such as criminal background check, physical examination, and drug testing may be required.

What is an eligible list?

Applicants for civil service positions who meets the minimum qualification requirements are placed on an eligible list which will be used by departments to fill a vacant position for that class of work. An applicant will remain on an eligible list for 6 months.

What is the difference between a civil service and non-civil service position?

A civil service position must be filled through the merit system whereby applicants must be qualified to fill a position. Becoming a civil service employee provides an individual with various rights not afforded to non-civil service employees. For more information about civil service recruitment, visit our website: Employment Opportunities - Kauai County, HI Hiring for a non-civil service position is usually processed by the hiring department. There are no minimum qualification requirements and your employment is considered “at will” which means that you may be discharged by the hiring department at any time. Do you allow substitutions for minimum qualification requirements (education for experience or experience for education)? Yes we do! For more information about allowed substitutions for a specific position, visit Class Specifications and search the specific job description that you are interested in.

What benefits does the County of Kaua’i offer?

• 21 days of vacation leave
• 21 days of sick leave
• 13 paid holidays (14 in an election year)
• FREE medical for your entire family!
• Vested retirement benefits after 10 years of service!

And much more!