Senior Business Professional

University of Colorado; United States; On-site; USD 60,000 - 85,000; Full time

Job summary

University of Colorado Anschutz in Colorado is seeking a Senior Business Professional to support the Central Administration. The role provides independent professional and administrative support for special projects, events, and official school functions, including historical documentation and committee activities, on behalf of the Dean.

The position also manages daily central office operations, front desk responsibilities, email inbox, mail distribution, supplies, and basic financial/fiscal

Responsibilities

• Central Office Support: greet visitors, manage front desk, mail delivery, and routing inquiries.
• Oversees office supply inventory, procurement, and vendor relations to ensure daily operations.
• Maintains shared spaces and coordinates with building services to resolve facilities issues.
• Manages central office digital content, OWL videoconferencing system, and SharePoint sites.
• Leads project management system implementation to improve workflows and accountability.
• Supports dean and senior leadership by anticipating needs and coordinating priorities.

Job description

University of Colorado Anschutz

Colorado School of Public Health | Central Administration

Senior Business Professional

Position #: 820052 - Requisition #: 41447

Job Summary

Join the Colorado School of Public Health as a Senior Business Professional . This position is a key member of the school's Central Administration that provides an extensive array of independent professional and other administrative support to the Central Office of the school. This position is responsible for supporting special projects and initiatives, events, school symposia, and official school functions, such as historical documentation oversight, school committees, and administrative activities on behalf of the Dean. Administrative duties will include daily operations of the central office, such as managing the front desk, managing the school-wide email inbox, distributing mail throughout the school, managing office supplies, among other duties. This role will support business operations of the central office, including support for financial/fiscal operations.

Key Responsibilities

• Central Office Support (30%)
  • Serves as the initial contact for the central office, greeting visitors in a professional manner and independently determining the appropriate response, routing, or escalation of inquiries while managing front desk operations and the mail delivery system across the school.
  • Oversees office supply inventory, monitors stock levels, ensures timely procurement, evaluates purchasing needs, and manages vendor relationships to ensure uninterrupted daily operations.
  • Maintains the orderliness, organization, and professional appearance of shared work spaces, including the dean's suite, breakroom, and conference rooms; assesses facilities-related issues, prioritizes requests, and coordinates resolutions with building services as needed.
  • Creates and maintains content for central office digital monitors; manages the checkout and training system for the OWL (videoconferencing technology), develops procedures for use, and resolves operational issues to ensure effective utilization.
  • Maintains central office SharePoint sites, including updating org charts and the school-wide event calendar; evaluates content needs and recommends updates to improve accessibility and communication.
  • Leads and manages implementation of the project management system to organize team projects, evaluates workflow needs, develops processes, and recommends improvements to increase operational efficiency and accountability.
  • Represents the central office at the monthly ColoradoSPH Administrative & Professional Staff meetings, providing updates on central office activities and identifying opportunities to improve communication and coordination across the school.
  • Leads special initiatives such as the compilation of speaker lists for conferences, researching potential candidates, evaluating alignment with organizational goals, and making recommendations to leadership.
  • Provides direct support to the Dean and senior leadership team by anticipating needs, evaluating competing priorities, exercising discretion in determining appropriate actions, and escalating issues only when necessary.
  • Manages special projects and advances leadership initiatives by independently planning and coordinating activities, evaluating project requirements, establishing timelines, identifying risks, and recommending solutions to support leadership objectives and successful implementation.
  • Performs additional duties as assigned by the Assistant Dean of Operations.
• Administrative Support (35%)
  • Arrange meetings for department and central administration leadership, the Executive Committee, faculty members, staff, outside stakeholders, school committees, and others as requested.
  • Negotiate and make arrangements for meeting times, reserve locations, order refreshments, prepare agendas and backup documents, record and distribute meeting minutes as requested, and independently resolve scheduling conflicts while balancing competing priorities.
  • Follow up on meeting deliverables and ensure action items are completed within established timeframes, proactively identifying barriers and coordinating solutions with stakeholders.
  • Provide administrative support on special initiatives and projects as needed, such as Excel spreadsheet or Qualtrics survey creation, including analyzing information, developing reports, and recommending process improvements.
  • Serve as the primary administrative coordinator for executive and leadership searches by interpreting search requirements, advising committee members on processes, resolving procedural issues, and ensuring compliance with established guidelines and timelines.
  • Support the School's chapter of Delta Omega by coordinating with the chapter president, managing annual recognition activities, maintaining records, and independently ensuring accuracy and completion of all administrative processes.
  • Serve as one of the school's contacts for the EMS system, schedulin