Senior Business Operations Specialist

MANTECH; Aiea (HI); On-site; USD 120,000 - 160,000; Full time

Job summary

MANTECH seeks a Senior Business Operations Specialist to lead administrative operations within a PMO on Oahu, Hawaii. The role focuses on aligning internal rhythms, calendars, and executive communications to support a large-scale logistics and sustainment program across the Pacific.

The candidate will bring 10+ years of relevant experience, a Bachelor's degree, and a track record in handling high-level military correspondence, action-item tracking, and staff mentoring.

Qualifications

• Bachelor's degree in business or related field; experience may substitute.
• 10+ years of relevant experience.
• Master’s degree preferred.
• PMO or military/USSOCOM/USPACOM experience preferred.

Responsibilities

• Manage internal business rhythm, workflows, and admin controls within a PMO.
• Authorize procedural standards for executive correspondence and validate information protocols; implement process improvements.
• Coordinate admin support for a large-scale logistics and sustainment program across the Pacific.
• Manage executive calendar, coordinate high-level meetings, track contract action items and milestones.
• Oversee preparation and routing of official program correspondence and deliverable notifications to Mission Partners.
• Provide leadership, guidance, and mentoring to staff.

Skills

Leadership

Communication

Mentoring

Education

Bachelor's degree in business/related field

Master's degree (preferred)

Tools

PMP or CAPM certification

Job description

MANTECH seeks motivated, career and customer-oriented Senior Business Operations Specialist to join our team in the Oahu, Hawaii.

Responsibilities Include But Are Not Limited To

• Manages the internal business rhythm, organizational workflows, and master administrative controls within a Program Management Office.
• Authorize procedural standards for executive correspondence, validate information dissemination protocols, and implement process improvements to optimize administrative efficiency.
• Orchestrates administrative support operations for a large-scale logistics and sustainment program across the Pacific theater, ensuring seamless headquarters synchronization.
• Manages executive calendar synchronization, coordinates high-level meeting requirements, and direct the tracking of contract wide action items and milestones.
• Oversee the preparation, review, and routing of official program correspondence and deliverable notifications to Mission Partners to maintain operational readiness.
• Provides leadership, guidance, and mentoring to subordinate staff.

Minimum Qualifications

• Bachelor's degree in Business Administration, Management, Communications, or a related field (additional experience may be substituted in lieu of education).
• 10+ years of position-relevant experience.

Preferred Qualifications

• Master’s degree in related discipline.
• Experience supporting PMO operations for USSOCOM or USPACOM major commands.
• Expertise in managing executive-level military correspondence and action-item tracking systems.
• Professional certification in Project or Operations Management (e.g., PMP or CAPM).

Clearance Required

• Must be a US Citizen with the ability to obtain a Secret clearance.

Physical Requirements

• The person in this position must be able to remain in a stationary position 50% of the time.
• Occasionally move about inside the office to access file cabinets, office machinery, or to communicate with co-workers, management, and customers, via email, phone, and or virtual communication, which may involve delivering presentations.