Senior Bookkeeping

Express Employment Professionals - Cincinnati East; Kansas City (MO); On-site; USD 60,000 - 70,000; Full time

Job summary

Express Employment Professionals - Cincinnati East seeks a Senior Bookkeeper to manage day-to-day financial recordkeeping for 29 entities under common ownership. This fully onsite role requires expert QuickBooks users with high accuracy and strong organizational skills.

You will handle accounts payable/receivable, bank reconciliations, and monthly/yearly closes, while maintaining confidential financial information and supporting external accountants as needed.

Qualifications

• Over 10 years of professional bookkeeping experience with increasing responsibility.
• Expert-level QuickBooks proficiency including multi-entity file management and reconciliations.
• Advanced skills in Excel and MS Office Suite.

Responsibilities

• Manage bookkeeping cycle for 29 entities and keep current books for each entity.
• Maintain ledgers, record transactions, and ensure proper documentation.

Skills

Bookkeeping

QuickBooks

Excel

Attention to detail

Communication

Independence

Tools

Microsoft Office

Job description

Senior Bookkeeper

Full-Time | Onsite | Monday-Friday, 8:00a.m.-4:30p.m.

Reports To Business Owner:

Compensation $60,000-$70,000 annually

Position Overview

We are seeking an experienced, highly organized Senior Bookkeeper to manage the day-to-day bookkeeping and financial recordkeeping for a portfolio of 29 separate business entities under common family ownership. This is a high-trust, hands‑on position that reports directly to the business owner and works closely with managers across the individual entities.

The successful candidate will be an expert QuickBooks user with substantial large-scale bookkeeping experience, excellent judgment, strong follow‑through, and the ability to maintain accurate financial records across multiple businesses simultaneously. This is a fully onsite position and is not remote or hybrid.

Key Responsibilities

• Manage the full bookkeeping cycle for 29 separate business entities, maintaining accurate and current books for each entity.
• Maintain general ledgers and properly record, classify, reconcile, and document financial transactions.
• Manage accounts payable and accounts receivable, including invoice processing, customer/vendor records, payment activity, and follow-up on outstanding balances.
• Collect, receive, process, deposit, and accurately record incoming funds and payments.
• Perform bank, credit card, and account reconciliations and promptly investigate discrepancies.
• Maintain separate, organized financial records and supporting documentation for each business entity.
• Prepare recurring financial reports and bookkeeping summaries for review by the business owner and other authorized parties.
• Communicate regularly with managers of the various entities to obtain invoices, receipts, approvals, payment information, financial documentation, and other information required to keep records current.
• Monitor cash activity, account balances, receivables, payables, and other bookkeeping items requiring attention or follow‑up.
• Maintain vendor and customer records, process payments, and ensure transactions are assigned to the correct entity and accounts.
• Assist with month‑end and year‑end bookkeeping processes and provide organized records and schedules to outside accountants, tax professionals, or other financial advisors as requested.
• Maintain confidentiality and exercise discretion when handling sensitive business and financial information.
• Create and maintain spreadsheets, reports, correspondence, files, and supporting documentation using Microsoft Office applications.
• Identify missing information, inconsistencies, or unusual transactions and proactively work with the appropriate manager or owner to resolve them.
• Perform other bookkeeping, financial‑administrative, and office responsibilities assigned by the business owner.

Required Qualifications

• 10+ years of professional work experience with a demonstrated record of reliability and increasing responsibility.
• At least 5 years of substantial, hands‑on bookkeeping experience supporting established businesses or multiple business entities.
• Expert‑level proficiency in QuickBooks, including maintaining multiple company files/entities, reconciliations, transaction coding, accounts payable, accounts receivable, reporting, and record cleanup.
• Advanced proficiency with Microsoft Excel, Word, Outlook, and other Microsoft 365 applications and platforms.
• Strong understanding of generally accepted bookkeeping practices, account reconciliation, financial recordkeeping, collections, payment processing, and document retention.
• Experience managing a high volume of transactions, accounts, records, deadlines, and competing priorities.
• Exceptional accuracy, attention to detail, organization, and follow‑through.
• Ability to communicate professionally and effectively with business owners, managers, vendors, customers, accountants, and other stakeholders.
• Ability to work independently, recognize priorities, solve routine bookkeeping issues, and **escalate** significant matters appropriately.
• Demonstrated discretion and ability to handle confidential financial and business information.

Preferred Background

• Prior experience performing bookkeeping for multiple companies, related entities, holding companies, or a similarly complex ownership structure.
• Experience supporting an owner‑led or privately held group of businesses.
• Experience coordinating financial information across multiple operating managers or locations.
• Experience preparing clean, well‑organized books and supporting schedules for CPA, tax, audit, or year‑end review.

Schedule & Work Environment

This is a full‑time, onsite position working Monday through Friday, 8:00 a.m. to 4:30 p.m. Regular in‑office attendance is required. This role is not eligible for remote or hybrid work.

Compensation

$60,000-$70,000 annually, depending on experience, demonstrated bookkeeping expertise, QuickBooks proficiency, and ability to manage a complex multi‑entity workload.

Ideal Candidate

The ideal candidate is an experienced career bookkeeper who takes ownership of the books, enjoys creating order and accuracy across multiple businesses, and can be trusted to keep 29 entities organized and current. This person is comfortable working directly with a business owner, communicating with multiple managers, following financial activity from beginning to end, and ensuring that records are complete, reconciled, and ready when needed.