Senior Bookkeeper (BBS849)

Overseas; United States; Remote; MXN 1,275,000 - 2,003,000; Full time

Benefits offered by this job

USD paid bi-monthly

Paid Time Off

Holidays

100% remote setup

US business hours availability

Job summary

Overseas is seeking a Senior Bookkeeper to manage the books for approximately 10 related entities across a family holding company with interests in real estate, sports services, food retail, and private investments. You will work closely with the managing partner and outside accountants to keep records accurate, current, and reporting-ready.

This is a high-trust, high-ownership role where you will monitor intercompany activity, maintain multi-entity ledgers, and ensure timely financial

Qualifications

• 3–5+ years of bookkeeping across multiple related companies.
• Advanced QuickBooks Online proficiency required.
• Strong Excel or Google Sheets skills for schedules and reconciliations.
• Discreet handling of confidential financial information.

Responsibilities

• Manage invoices, accounts payable and accounts receivable across ~10 entities.
• Record transactions in QuickBooks Online and intercompany dashboard.
• Verify payables and prepare payments for final approval.
• Process recurring bills (taxes, loan payments, invoices).
• Reconcile bank, credit card and loan accounts monthly.
• Prepare weekly, monthly and quarterly financial reports.

Skills

Multi-entity bookkeeping

Advanced QuickBooks Online

Excel/Google Sheets

Detail-oriented

Discreet and trustworthy

Intercompany accounting

Tools

QuickBooks Online

Internal portfolio dashboard

Excel/Sheets

Job description

We're looking for a Senior Bookkeeper to manage the books for approximately 10 related entities across a family holding company with interests in real estate, sports services, food retail, and private investments. You will work closely with the managing partner and outside accountants to keep every entity's records accurate, current, and reporting-ready.

This is a high-trust, high-ownership role. You will be the person who knows where every dollar is across a portfolio of related companies, keeps the intercompany activity clean, and makes sure the financial statements are ready when lenders and accountants need them. If you have multi-entity bookkeeping experience, are advanced in QuickBooks Online, and take genuine pride in keeping complex books without errors or delays, this role is a strong fit.

Why You'll Want to Join

• You will be paid in USD (bi-monthly: every 15th and 30th)
• Paid Time Off in accordance with company policy
• Observance of Holidays per company guidelines
• 100% remote setup so you can work wherever you're most productive
• This role requires availability during US business hours
• Work directly with the managing partner of a diversified family holding company with real operational complexity
• High-ownership bookkeeping role with direct visibility into a multi-entity investment portfolio

What You'll Work On

Day-to-Day Bookkeeping Across All Entities

• Manage invoices, accounts payable, and accounts receivable across approximately 10 related entities
• Record all transactions in QuickBooks Online and an internal portfolio dashboard including intercompany transactions between related companies
• Verify payables and prepare payments for the managing partner's final approval
• Process recurring bills including property taxes, loan payments, and vendor invoices

Month-End Close and Reconciliation

• Reconcile all bank, credit card, and loan accounts each month
• Complete the month-end close for every entity accurately and on time
• Bring the 2025 books current across all entities as a near-term priority
• Maintain schedules of loan balances and payments, and of intercompany balances across the portfolio

Investment and Owner Activity Tracking

• Record investment activity across the portfolio
• Track each owner's capital in and out of the companies accurately and completely
• Maintain clear records of what each entity owes and is owed

Financial Reporting

• Prepare weekly, monthly, and quarterly financial reports for each individual entity and on a combined basis
• Prepare the quarterly financial statements required by lenders
• Reconcile the internal dashboard to the books each quarter and resolve any discrepancies

Tax Support and Compliance

• Prepare year-end packages and 1099s to support the outside accountants during tax preparation
• Maintain organized records throughout the year so year-end is not a scramble

What You Bring

• 3 to 5 or more years of bookkeeping experience managing books for multiple related companies simultaneously
• Real estate bookkeeping experience strongly preferred, including rent, loans, and property expenses
• Advanced QuickBooks Online proficiency — this is the primary tool for this role
• Strong Excel or Google Sheets skills for financial schedules, reports, and reconciliations
• Comfortable learning new software tools including internal portfolio dashboards
• Detail-oriented with the ability to manage deadlines and competing priorities across many entities without dropping anything
• Discreet and trustworthy with confidential financial and family information

Nice to Have

• Experience bookkeeping for a family office, holding company, or investment portfolio
• Familiarity with intercompany accounting and consolidated reporting
• Background supporting outside accountants through tax preparation and audit processes
• Experience with loan tracking, capital account management, or real estate entity accounting

If you are a detail-oriented bookkeeper who can keep complex, multi-entity books clean and current, handle intercompany activity accurately, and be the person the managing partner trusts to have the numbers right, this role gives you the ownership and the direct access to do your best work.