Senior Bookkeeper & Office Administrator

Breckenridge Outdoor Education Center; Breckenridge (CO); Presencial; USD 36.000 - 41.000; A tiempo parcial

Ventajas ofrecidas por este puesto de trabajo

Employee ski pass

Rec center access

Breck Nordic Center access

Professional development opportunities

EAP Program

Descripción de la vacante

Breckenridge Outdoor Education Center (BOEC) seeks a Senior Bookkeeper & Office Administrator to partner with the Finance Director. The role covers full-cycle AP/AR, revenue tracking, audit prep, and central office operations across all locations.

Ideal candidates have 3+ years in nonprofit bookkeeping and strong Excel skills, with proficiency in QuickBooks, Salesforce, Kulturra, Ramp and Donor Perfect. This position is part-time, 24–30 hours per week at BOEC’s Breckenridge office.

Formación

• 3+ years of progressive bookkeeping, GL accounting and office administration experience (non-profit experience preferred).
• Proficiency in QuickBooks (accrual accounting) and Microsoft Excel.

Responsabilidades

• Manage full-cycle accounts payable by auditing vendor bills, verifying terms, coding and processing payments via QuickBooks and Ramp.
• Oversee vendor records, credit card workflows and expense reimbursements; maintain 501(c)(3) documentation.
• Process cash, checks and third-party revenues; reconcile with QuickBooks and Salesforce.
• Prepare monthly reports and assist with bank reconciliations and revenue recognition.

Conocimientos

Bookkeeping

Office administration

Attention to detail

Discretion with sensitive information

Herramientas

QuickBooks

Salesforce

Kulturra

Ramp

Donor Perfect

Descripción del empleo

Position Title: Senior Bookkeeper & Office Administrator
Reports To: Finance Director
Position Type: Part-Time, Non-Exempt (24-30 hours/week, 3.5 days/week)

Position Overview

The Senior Bookkeeper & Office Administrator plays a pivotal role in maintaining the financial health, administrative efficiency, and day-to-day office operations of the Breckenridge Outdoor Education Center (BOEC). Partnering closely with the Finance Director, this role oversees full-cycle accounts payable and receivable, revenue reconciliations, and audit preparation utilizing Business Operations Software. Additionally, as BOEC’s primary office administrator, the ideal candidate combines advanced GL bookkeeping expertise with strong organizational skills to anchor central office operations, vendor relations, and facility procurement across all locations.

Essential Duties & Responsibilities

Accounts Payable & Expense Management

• Manage full-cycle accounts payable by auditing vendor bills, verifying contract terms, assigning proper chart of accounts coding, and routing electronic or check payments via QuickBooks and Ramp.
• Oversee organizational credit card workflows in Ramp by reviewing employee expenses, enforcing documentation standards, tracking missing receipts, and resolving unapproved transactions.
• Maintain accurate vendor records, track outstanding checks, process seasonal staff equipment reimbursements, and maintain active 501(c)(3) tax-exempt documentation.

Accounts Receivable, Revenue Tracking & Banking

• Log, process, and reconcile incoming cash, checks, and third-party platform revenues into QuickBooks, ensuring proper attachment to bank deposits.
• Reconcile invoicing for Wilderness and Ski programs using SalesForce/Kulturra and QuickBooks. Manage staff housing rental payments, lease agreements, and security deposit returns.
• Assist Finance Director with monthly reports, bank and credit card reconciliations and revenue recognitions utilizing Salesforce and QuickBooks.
• Partner with the Marketing team to ensure retail sales and inventory counts are accurate across all BOEC locations. Perform monthly journal entry and reconciliation.

Financial Controls, Systems & Audit Support

• Administrate Ramp Expense Management and Accounts Payable platform in partnership with the Finance Director. Maintain and update platform users and account coding rules. Maintain retail and billing product codes across QuickBooks and Salesforce and create / update standard operating procedures (SOPs) as required.
• Train field staff on corporate credit card policy and procedures; and event personnel on financial procedures, petty cash reconciliation, credit card processing, and point-of-sale standards.
• Perform quarterly sales tax filings, maintain business licenses, issue non-employee 1099s, and assist the Finance Director with annual audit preparation and record retention schedules.

Office Coordination & Administrative Operations

• Serve as the primary point of contact for incoming calls and inquiries, maintain auto-attendants and phone directories, and manage daily incoming and outgoing mail/parcels.
• Function as the primary liaison with staff support and third-party IT contractors for hardware/software procurement, postage meters, and phone system maintenance.
• Manage service agreements, contracts, and routine maintenance for central office technology, copiers across all locations, postage meters, and cleaning service providers.
• Oversee inventory ordering and restocking of office, cleaning and technology supplies across all BOEC facilities. Maintain the organization, stocking, and operational readiness of shared office spaces (mail room, kitchen, administrative supply areas).

Qualifications & Attributes

• Required Experience: 3+ years of progressive bookkeeping, gl accounting and office administration experience (non-profit experience preferred). Proficiency in QuickBooks (accrual accounting) and Microsoft Excel
• Preferred Technical Skills: Non-Profit accounting, grant tracking, restricted fund allocations, and automating multi-channel donor reconciliation. Proven ability to integrate CRM workflows with core accounting ledgers, streamline corporate card expense management. Expertise across specialized donor management, ERP, and payment platforms including QuickBooks, Salesforce, Kulturra, Ramp, and Donor Perfect.
• Organizational Skills: Strong attention to detail, effective problem-solving skills, and the ability to handle confidential financial and personnel information with discretion.
• Communication: Professional, welcoming communication style with strong interpersonal skills and the ability to collaborate effectively across departments.

Position Details & Benefits

• Type: Regular Part-Time, non-exempt, 24-30 hours per week.
• Schedule: Typical schedule is 9:00am to 5:00 pm, 24-30 hours per week.
• Location: BOEC Administration Office, 524 Wellington Rd. Breckenridge, CO
• Hourly Rate: $26.00 – $30.00 per hour depending on level of experience and qualifications.
• Benefits: Employee ski pass, rec center access, Breck Nordic Center access, professional development opportunities, EAP Program and earned PTO. (Benefits listed may be subject to eligibility requirements- based employment status, and number of hours worked).