Senior Bookkeeper

Culture On Camera; Wall Township (NJ); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental and vision

401(k) plan

Paid time off

On-site role in Wall Township

Job summary

911inform is seeking a hands-on, on-site bookkeeper in New Jersey to manage full-cycle accounting for the company and its affiliated entity. You will own AP, AR, reconciliations, GL, and month-end close, ensuring accurate, timely financials with strict intercompany separation.

The role requires QuickBooks Desktop and Online proficiency, strong Excel skills, and the ability to work at a fast pace with discretion over payroll and sensitive data; on-site in Wall Township.

Qualifications

• 5+ years of bookkeeping experience in a full-charge capacity.
• Experience with QuickBooks Desktop and QuickBooks Online (consolidating onto Online).
• On-site in Wall Township, New Jersey; no remote work.
• Strong Excel skills and attention to detail.
• Discretion with payroll and financial data; maintain confidentiality.

Responsibilities

• Own full-cycle accounts payable, including vendor bills, payments, and W-9s.
• Manage accounts receivable and monitor aging; support invoicing processes.
• Perform monthly reconciliations of bank, credit card, and merchant accounts.
• Post GL entries, payroll accruals, and maintain chart of accounts.
• Execute month-end close and prepare basic financial statements.
• Prepare profit & loss, balance sheet, and cash flow reports for leadership.
• Ensure intercompany separation per compliance requirements.
• Assist with QuickBooks consolidation and year-end workpapers.

Skills

QuickBooks

5+ years bookkeeping

Month-end close

Attention to detail

Multitasking

Fast-paced environment

Excel

Discretion

Clear communication

On-site availability

Tools

QuickBooks Desktop

QuickBooks Online

Job description

Culture On Camera is the retained recruiting partner for this search. You will speak with us first, and we will guide you through every step with 911inform from there.

About Our Client

911inform is the only all-encompassing emergency notification and security platform that bridges the gap between first responders and the organizations they serve. Founded in 2018 by CEO Ivo Allen, the company now protects more than 1.3 million users across 44+ countries, is a three-time Frost & Sullivan Award winner, and has been featured by CBS News and Newsweek for the lives its technology is helping save in schools, hospitals, and workplaces nationwide.

The Opportunity

This is a hands-on, on-site bookkeeping role at a fast-growing New Jersey company. 911inform serves roughly 400 customers, carries a full accounts payable load, and maintains separate books for an affiliated entity. Keeping all of that accurate, reconciled, and closed on time is a full-time job, and it is the job.

What You Will Do

• Full-cycle accounts payable. Enter, code, and schedule vendor bills, manage payment runs, and keep vendor records and W-9s current.
• Accounts receivable. Apply payments, monitor AR aging, and follow up on past due accounts. Customer invoicing is handled by the billing team, and you keep the receivable side accurate and current.
• Reconciliations. Reconcile bank, credit card, and merchant accounts monthly, and investigate anything that does not tie out.
• General ledger and journal entries. Maintain the chart of accounts, post journal entries, record payroll and accruals, and keep the GL clean.
• Month-end close. Run the close on a set schedule and deliver accurate, reconciled financials on time.
• Financial reporting. Prepare profit and loss, balance sheet, and cash flow reporting for leadership and the company's outside finance advisors.
• Clean entity separation. Maintain strict separation between 911inform and its affiliated entity across all accounting records, including intercompany activity. This is a compliance requirement for the company, not a preference.
• QuickBooks consolidation. Support the migration from QuickBooks Desktop Enterprise onto QuickBooks Online, including data cleanup and validating that balances carry over correctly.
• Year-end and filings. Prepare 1099s, support sales and use tax filings where applicable, and assemble year-end workpapers for the outside CPA.
• Documentation and process. Keep backup matched and filed so nothing gets lost between sales, project management, and accounting, and document the procedures you build.
• Flagging problems. Speak up when something looks wrong. Small accounting errors compound fast, and the person closest to the data usually sees them first.

What You Bring

• QuickBooks proficiency. 911inform currently runs both QuickBooks Desktop (Enterprise) and QuickBooks Online, and is consolidating onto QuickBooks Online. Hands-on daily experience in either is required. Experience in both is ideal. This is a hard requirement, not a nice to have.
• 5+ years of bookkeeping experience. Full-charge or senior bookkeeping where AP, AR, reconciliations, and the general ledger were all yours.
• Month-end close ownership. You have run a close start to finish and delivered financials on a deadline, not just supported someone else's.
• Real attention to detail. This role is high volume and the mistakes are expensive. Our client is looking for someone who catches their own errors before anyone else does.
• Multitasking without dropping things. Several deadlines, several requests, several people waiting. You need a system for keeping track.
• Comfort with a fast pace. Priorities shift, growth is steady, and processes are still being built. You will need to be flexible while staying organized.
• Solid Excel. Comfortable working with spreadsheets to sort, check, and reconcile financial data.
• Discretion. You will be close to payroll, vendor, and financial information. It stays with you.
• Clear, direct communication. You will be asking sales, project managers, and operations for information they owe you. Following up politely and persistently matters.
• On-site availability. This role is fully on-site in Wall Township, New Jersey. It is not remote or hybrid.

Nice to Have

• Bookkeeping experience in a SaaS, subscription, or recurring revenue business
• Experience maintaining books across more than one legal entity, including intercompany transactions
• Experience migrating from QuickBooks Desktop to QuickBooks Online
• Exposure to procurement, purchase orders, or value-added reseller billing
• Coursework, a degree, or a certification in accounting or bookkeeping, including QuickBooks ProAdvisor

• Base salary. $65,000 to $75,000 per year, depending on experience.

• Medical. Employer-paid coverage for the employee. Dependents may be added at employee cost.
• Dental and vision. Offered.
• Retirement. 401(k) offered.
• Paid time off. Provided in accordance with company policy.