Senior Billing Specialist

Vedder Opportunities; Chicago (IL); Ibrido; USD 85.000 - 95.000; Tempo pieno

Vantaggi offerti da questo lavoro

Competitive salary

Bonus program

401(k) matching

Health, dental, vision

Paid time off

Professional development

Employee recognition

Hybrid work model

Employee discount program

Commuter benefits

EAP

Fitness center discounts

Descrizione del lavoro

Vedder Price P.C. in Chicago seeks a Senior Billing Specialist to manage a high-volume, complex billing operation for shareholders. You will oversee monthly cycles, update rates, allocate split billing credits, monitor WIP/AR, and generate reports while delivering exceptional client service.

The role requires 5+ years in legal billing, expertise in Elite/3E/E-Billing Hub, and strong communication. Hybrid work model, competitive salary, bonus program, and comprehensive benefits are offered.

Competenze

• 5+ years billing experience in a law firm environment required.
• Proficiency in Elite, 3E, E-Billing Hub and Microsoft Office.
• Demonstrate ability to manage large and complex billing arrangements and ensure high quality service.
• Ability to work under pressure to meet strict deadlines.
• Knowledge of E-Billing Hub and different E-Billing Platforms.

Mansioni

• Review and bill attorney hours and disbursements to clients.
• Review and edit proformas in response to requests.
• Process write-offs following Firm policy and apply retainer/unallocated funds as directed.
• Manage WIP and AR and ensure accurate billing cycles.
• Create billing reports and assist with special projects as needed.

Conoscenze

Billing software

MS Word

MS Excel

Attention to detail

Communication skills

Strumenti

Elite

3E

E-Billing Hub

Descrizione del lavoro

Vedder's Chicago office is seeking a Senior Billing Specialist. The Senior Billing Specialist supports a portfolio of shareholders through their monthly billing cycles. In addition to ensuring client invoices are issued accurately and timely, this position works closely with shareholders, department managers, accounting team and clients to deliver superior service, updating rates, split billing credit allocation, WIP follow up, solve problems, provide critical information and drive process improvement.

As a Senior Billing Specialist, your job duties will include but not be limited to:

• Review and bill attorney hours and disbursements to clients
• Review and edit proformas in response to attorney and secretary requests
• Apply retainer/unallocated funds as directed by attorney; enter BOA charges and apply BOA
• Process write-offs following Firm policy
• Ability to execute complex bills in a timely manner
• Assist with training and mentoring of new employees and less experienced billing staff
• Successfully manages the billing operation of the Firm’s high volume and complex client relationships, involving intricate billing arrangements, acts in an advisory capacity of their attorneys on billing matters
• Monitor and manage WIP and AR assignments
• Update Rates and Split Billing Credit Allocation into the 3E System
• Administrative responsibilities are consistently well-maintained (rate updates, electronic submissions/appeals and unallocated balances)
• Ability to effectively interact and communicate with attorneys, secretaries, and clients
• Ensure that billing cycles are handled efficiently and accurately
• Research, analyze and respond to inquiries regarding billing, split billing credit allocation and rate issues.
• Create billing reports and spreadsheets for analyses as required; ability to identify and generate billing reports as requested
• May assist in preparing documentation for exhibits in court
• Perform Special projects as assigned
• Ability to prioritize and multi-task in a fast paced environment
• Ability to handle confidential information in a discreet, professional manner
• Must have strong attention to detail
• Ability to meet deadlines and use time efficiently
• Ability to demonstrate good common sense and sound judgment
• Ability to work independently, overtime during firm Fiscal and Calendar year-end, self-starter
• Must have strong verbal and written communication skills and excellent organizational skills
• Ability to be an effective team member and display initiative
• Ability to participate in special projects
• Identify opportunities for improvement and proactively work with Shareholders and management to implement improved processes
• Monitor new processes and workflows to ensure effectiveness

Qualifications & Required Experience:

• 5+ years billing experience in a law firm environment required
• Proficiency in billing software (e.g., Elite, 3E, E-Billing Hub) and Microsoft Office
• Demonstrate ability to manage large and most complex billing arrangements and ensures the highest quality and customer service
• Position also requires the ability to work under pressure to meet strict deadlines.
• Good analytical and problem solving skills, and understanding of accounting best practices
• Knowledge of E-Billing Hub and different E-Billing Platforms
• Extensive knowledge to serve as a mentor to other billers and to assist management with special projects

Computer Skills:

To perform this job successfully, an individual must be proficient in the following software:

• Elite/3E accounting software experience preferred
• Proficient with MS Word and Excel

Compensation Range:

$85,000/yr. to $95,000/yr.

At Vedder, we believe in recognizing and rewarding our employees' contributions. Our comprehensive Total Rewards Package includes:

• Competitive Salary: We offer a competitive base salary commensurate with skills and experience.
• Bonus Program: Discretionary annual bonus program.
• Retirement Planning: Discretionary profit sharing and 401(k) matching to help you plan for your future.
• Health and Wellness: Comprehensive health, dental, and vision plans, along with optional health savings and flexible spending accounts, firm-paid Life and Disability benefits, and wellness programs to support your overall well-being.
• Paid Time Off: Competitive time off package including vacation days, paid holidays, sick time and personal days.
• Professional Development: Opportunities for continuous learning and career growth through firm provided training programs.
• Employee Recognition: Anniversary and Vedder Praise Programs to celebrate your achievements and milestones.
• Work-Life Balance: Hybrid work model and family-friendly policies.
• Additional Perks: Employee discount program, pre-tax commuter benefits, back up child & elder care, Employee Assistance Program (EAP), fitness center discounts and more.

Join Vedder and be part of a team that values hard work and dedication!

Vedder Price P.C. is an equal opportunity employer. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability (where applicant is qualified to perform the essential functions of the job with or without reasonable accommodations), medical condition, protected veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law. We participate in E-verify.

Applicants who are interested in applying for a position and require special assistance or an accommodation during the process due to a disability should contact the Vedder Recruiting Team at [e-mail].

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.