Senior Associate, West Cost Florida

American Jewish Committee; Florida; Hybrid; USD 60,000 - 68,000; Full time

Benefits offered by this job

Medical, vision, and dental plans

Hybrid work schedule

PTO 15 vacation days per year

403(b) participation

Job summary

American Jewish Committee (AJC) West Coast Florida seeks a Senior Associate to drive day-to-day operations, coordinate events, and support donor engagement. You will collaborate with the Regional Director and board members, manage calendars, and ensure timely completion of tasks across departments.

The role requires at least 4 years of experience, excellent communication, and the ability to manage multiple priorities in a fast-paced advocacy environment.

Qualifications

• Excellent communication skills (written, verbal) and ability to work with diverse stakeholders.
• Strong organization and time management to handle multiple priorities.

Responsibilities

• Coordinate program and event logistics from planning through follow-up.
• Support donor engagement and development activities with regional director.
• Maintain records across AJC systems and calendars.
• Prepare materials for meetings and follow-up communications.

Skills

Communication

Organization

Multitasking

Time management

Education

4 years of experience

Tools

Job description

About AJC

American Jewish Committee (AJC) is the global advocacy organization for the Jewish people. We create trusted partnerships with leaders around the world to ensure Jews and Israel are safe and thriving.

With an unparalleled reach spanning six continents, AJC engages leaders in more than 110 countries through 40 offices and dozens of partnerships with Jewish communities worldwide. Wherever the Jewish people and Israel need us, AJC is there—empowering leaders in government, education, partner communities, and the private sector to counter antisemitism and act as allies.

The challenges we face are global. AJC is leading the global response. Join us.

Your Department

AJC's Regional Offices connect the local communities with AJC’s global advocacy work to enhance the well‑being of the Jewish people and Israel. We maintain the agency's nationwide presence by attracting leaders and donors to AJC, enhancing the organization’s influence with key local, national, and international decision makers and stakeholders, implementing advocacy initiatives at the state and local level, and establishing and nurturing community relationships.

Your Impact

This position makes an impact at AJC by playing a key role in executing assignments impacting a specific department or functional area; may lead significant projects or mentor/train others. Works with light supervision to solve routine and moderately complex problems and make routine and moderately complex decisions. Incumbents serve the strategic and administrative needs of the assigned department by planning and implementing a variety of programs, projects, initiatives, and events that advance AJC’s mission and advocacy efforts. Senior Associates are responsible for executing strategies, goals, and objectives, cultivating relationships and corresponding with strategic contacts, coordinating events and meetings, and completing research, reporting, and other administrative tasks.

Your Role

• Contribute to the development and execution of the department's strategy, goals, objectives, and action plans
• Plan and coordinate advocacy and outreach programs, projects, initiatives, events, meetings, trainings, and/or missions
• May support the work of Boards, committees, task forces, or working groups
• Assist with development efforts, including participation in fundraising initiatives and plans, donor outreach, providing materials for grant applications and reports, and related activities
• Maintain and manage programmatic spending for the initiatives they work on
• Manage department contact lists, records, data/databases, and reporting
• Track department activities, metrics, and impact
• Research, monitor, and report on developments, issues, and trends impacting the department and AJC priorities
• Support the department's administrative functions (e.g., scheduling, note taking, data entry, record keeping, expense reports)
• Prepare and communicate pre-and post-meeting information and materials (e.g., agendas, briefing, background, biographies, follow-up)
• Coordinate and attend meetings
• Participate in internal collaboration, information-sharing, and communications
• Develop relationships with relevant external stakeholders and organizations
• Communicate and correspond with internal and external stakeholders
• Draft, edit, and disseminate resources and communication materials (e.g., correspondence, briefings, reports, newsletters, bulletins, website content, social media, and other materials)

Specific to This Role

The Senior Associate will play a central role in the day-to-day operations of AJC West Coast Florida, working closely with the Regional Director, collaborating with AJC colleagues, and engaging with board members, donors, community partners, and other stakeholders. The position requires strong organization, attention to detail, and the ability to manage multiple priorities and follow through consistently.

• Coordinate program and event logistics from planning through follow-up, including registration, invitations, communications, materials, vendor and venue coordination, on‑site execution, attendance tracking, and post‑event follow‑up.
• Manage marketing and communications projects, including submitting graphic requests, drafting and editing newsletters, preparing event and program invitations through AJC's email and event marketing system, and supporting the development of AJC West Coast Florida's social media presence and other digital communications.
• Provide support for the Regional Office Board and committees, including scheduling, meeting preparation, materials, attendance tracking, notes or minutes, and follow‑up.
• Support donor engagement, including gift processing, acknowledgments and follow‑up, donor communications, preparation for donor meetings, and other development activities in partnership with the Regional Director.
• Maintain accurate and timely records across relevant AJC systems and platforms, ensuring consistent data entry, tracking, reporting, and follow‑up with respect to donors, prospects, events, registrations, attendance, and payments.
• Maintain the master AJC West Coast Florida calendar of programs, meetings, and events to support effective planning, recruitment, and visibility in email and digital communications.
• Manage day‑to‑day office operations, including ordering supplies, coordinating security, supporting meetings, processing invoices, payments, and expenses, and carrying out other essential administrative functions.
• Support the Regional Director in managing office priorities, deadlines, meetings, and follow‑up, helping ensure commitments and action items move forward in a timely manner.
• Coordinate effectively across AJC departments and systems to help ensure that regional programs, donor activity, communications, and administrative needs are handled accurately and on schedule.

Supervisory Role

Individual contributor

Education, Training, and Experience

• Minimum of 4 years of experience and proficient job skills and knowledge

Knowledge, Skills, and Abilities

• Passion for the mission, goals, and objectives of AJC
• Committed to AJC’s core values: respect, accountability, integrity, innovation, and collaboration
• Self‑starter with the ability to work independently
• Demonstrates professionalism and high standards of conduct
• Ability to work collaboratively with individuals from diverse backgrounds
• Excellent communication skills (written, verbal, and listening)
• Strong organization and time management skills, including the ability to set priorities and meet deadlines
• Excellent attention to detail and follow‑through
• Capacity to multitask and work in a fast‑paced and changing environment
• Commitment to continuous learning and improvement
• Ability to handle sensitive and confidential information with discretion
• A customer service orientation and skill in establishing and strengthening relationships with stakeholders
• Skilled in establishing and strengthening relationships with stakeholders
• Demonstrates excellent judgment and the ability to make appropriate decisions
• Skilled in conducting thorough research
• Ability to write clearly, persuasively, and concisely, with excellent editing, proofreading, and grammar skills
• Willing and able to work outside of standard working hours, including early mornings, evenings, and/or weekends
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Teams, and Outlook), Google Suite applications, and Zoom
• Remaining in a stationary position, often sitting or standing for prolonged periods
• Repeating motions that may include the wrists, hands, and/or fingers
• Communicating with others to exchange information
• Moving about to accomplish tasks or moving from one worksite to another

Disclaimers

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute a contract between the employer and employee and is subject to change by the employer as the needs of the employer and the requirements of the job change.

Compensation

The salary for this position is $60,000 - $68,000 depending on relevant experience and location.

Regular Full‑time employee benefits:

• Medical, vision, and dental plans
• Flexible Spending Account options
• Generous Paid Time Off (PTO) - 15 vacation days per year, that increases with continued employment
• Paid Holidays (many Federal and major Jewish Holidays)
  Hybrid work schedule
• 403(b) participation, after one year of employment

*After applicable waiting or probationary periods have been met