Senior Associate, Operations

WSA IPG DXTRA, Inc.; United States; Hybrid; USD 59,000 - 68,000; Full time

Job summary

Weber Shandwick is seeking a highly organized Senior Associate, Operations to support our internal Business team with managing contracts, scopes, estimates, vehicle management, and vendor coordination for production and influencer campaigns. This role will directly support internal Agency staff for production and influencer support.

Key responsibilities include organizing contracts, setting up production and talent projects, processing invoices and POs, tracking vehicle fleets, and building

Qualifications

• 0-2 years in a project operations role.
• Business management and project management experience is preferred.
• Diversified experience is welcomed.
• Automotive experience is welcomed but not required.
• Outstanding organization skills and resourcefulness.
• Willingness to learn and stay teachable.
• Strong financial acumen preferred.
• Ability to communicate with diverse stakeholders.
• Proficient with Outlook, Word, Excel, and other agency applications.
• Must be proficient in spreadsheet programs.

Responsibilities

• Organize and optimize incoming and outgoing contracts with internal partners.
• Set up production and talent projects through client wrap insurance policy.
• Process purchase orders, invoices and coordinate vendor payments.
• Assist in tracking of Vehicle Fleet for influencer and production partners.
• Build out budget tracking on campaigns and projects.
• Work closely with clients on vehicle availability when needed.

Skills

Contract management

Budget tracking

Vendor management

Production support

Influencer campaigns

Tools

Outlook

Word

Excel

Job description

Agency: Weber Shandwick

Job Function: Projects and Performance Improvement

Job Subfunction: Project and Program Management

Job Description

Weber Shandwick is more than a leading global PR agency – we’re an engagement agency and we’re working in and around the cutting edge of the new media landscape. We’re storytellers, content creators, and we engage people IN the story. Our success is built on a deep commitment to client service and to our people. We embrace creativity and collaboration, and we engage stakeholders in new and creative ways to build brands and reputations.

We are seeking a highly organized, detail-orientedSenior Associate, Operations to support our internal Business team with managing the workflow for contracts, scopes, estimates, vehicle management, and vendor management. This role will directly support internal Agency staff for production and influencer support.

Key Responsibilities

• Organize and optimize incoming and outgoing contracts with internal partners.
• Set up production and talent projects through client wrap insurance policy.
• Process purchase orders, invoices and coordinate vendor payments.
• Assist in tracking of Vehicle Fleet for influencer and production partners.
• Build out budget tracking on campaigns and projects.
• Work closely with clients on vehicle availability when needed.

Preferred Qualifications

• 0-2 years in a project operations role.
• Business management and project management experience is preferred.
• Diversified experience is also welcomed.
• Automotive experience is more than welcomed but not required.
• Outstanding organization skills and resourcefulness.
• Willingness to learn and stay teachable.
• Strong financial acumen preferred.
• Ability to communicate with diverse stakeholders.
• Proficient with Outlook, Word, Excel, and other agency applications.
• Must be proficient in spreadsheet programs.

Salary

Salary range: $58,700 - $68,000 USD

Work Location / Hybrid

To the extent permissible by local law, Omnicom’s policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager.

Diversity & Inclusion

Omnicom is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we’re focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together.

For US Job Seekers: It is the policy of Omnicom and any of its affiliates to provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, ethnic origin, gender, gender identity, age, marital status, veteran status, sexual orientation, disability, or any other basis prohibited by applicable federal, state, or local law. EOE/AA/M/D/V/F.

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